Infrastructure Committee Meeting Minutes

2 December 2020

MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 2 December 2020 AT 9.30 am

PRESENT:                   Cr Felicity Foy, Deputy Mayor Ann Court, Cr Dave Collard, Cr Rachel Smith (Via TEAMS), Cr Kelly Stratford, Cr John Vujcich, Kaikohe-Hokianga Community Board Chairperson Mike Edmonds, Te Hiku Community Board Chairperson Adele Gardner (via TEAMS)

IN ATTENDANCE:

STAFF PRESENT:      Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Corporate Services), Sheryl Gavin (General Manager Strategic Planning and Policy - Acting)

1            Karakia Timatanga – Opening Prayer

Councillor Foy read the Local Government Act to open the meeting followed by a Karakia from Councillor Stratford.

2            Apologies and Declarations of Interest

 That apologies from Mayor John Carter be received and accepted.

3            Deputation

Nil

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A3001125, pages 14 - 18 refers.

Committee Resolution  2020/9

Moved:       Cr Kelly Stratford

Seconded:  Cr Dave Collard

That the Infrastructure Committee confirm that the minutes of the meeting held 21 October 2020 be confirmed as a true and correct record.

Carried

5            Information Reports

5.1         Infrastructure and Asset Management (IAM) Monthly Business Report for October 2020

Agenda item 5.1 document number A3014745, pages 19 - 19 refers.

Committee Resolution  2020/10

Moved:       Cr Kelly Stratford

Seconded:  Deputy Mayor Ann Court

That the Infrastructure Committee receive the report Infrastructure and Asset Management (IAM) Monthly Business Report for October 2020.

Carried

6            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  2020/11

Moved:       Cr Felicity Foy

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Ratcliffe's Bay Boat Trailer Parking	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

7            Meeting Close

The meeting closed at 11.23 am.

The minutes of this meeting were confirmed at the Infrastructure Committee meeting held on 10 February 2021.

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CHAIRPERSON