Extraordinary Council Meeting Minutes - UNCONFIRMED

21 December 2020

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Virtually via , Microsoft Teams
ON Monday, 21 December 2020 AT 12:30 pm

PRESENT:                    Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich

IN ATTENDANCE:      Adele Gardner (Te Hiku Community Board Chairperson)

STAFF PRESENT:      William J Taylor (Chief Executive Officer - Acting), Andy Finch (General Manager Infrastructure and Asset Management), Sheryl Gavin (General Manager Strategic Planning and Policy - Acting)

1          Karakia Timatanga – Opening Prayer

Cr Stratford commenced the meeting with the Council prayer.

2          Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2020/106

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
5.1 - Kerikeri CBD Ring Road Acquisition of Strategic Property	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

In Favour:       Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich

Against:           Nil

Carried

3            Confirmation of Information and Decisions in Open Meeting

Resolution  2020/107

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That Council confirms that the decisions contained in the part if the meeting held with public excluded is to be restated in public meeting.

3.1         Kerikeri CBD Ring Road Acquisition of Strategic Property

Agenda item 5.1 document number A3042186, pages 11 - 14 refers

Resolution  2020/106

Moved:       Mayor John Carter

Seconded:  Cr Rachel Smith

That Council:

a) confirm its intent to complete the Kerikeri ring road development as identified in the Integrated Transport Strategy; 

b) authorise the CEO to negotiate and purchase the property at 13 Homestead Road, Kerikeri, as a strategic asset.

c) resolve to continue acquiring properties for the future transportation needs of Kerikeri on a case by case basis and as they became available for the western route.

d) receive an options report to the Infrastructure Committee in March 2021, outlining the next steps of the Strategic Western Route, including LTP considerations, to progress the project.

In Favour:       Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich

Against:           Nil

Abstained:       Cr Mate Radich

Carried

In Favour:       Mayor John Carter, Deputy Mayor Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich

Against:           Nil

Carried

4          Karakia Whakamutunga – Closing Prayer

Cr Tepania closed the meeting with a Karakia.

5          Meeting Close

The meeting closed at 1.09 pm.

The minutes of this meeting will be confirmed at the Council meeting to be held on 25 February 2021.

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CHAIRPERSON