2 December 2020 |
MINUTES OF Far North District Council
Assurance, Risk and
Finance Committee Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 2
December 2020 AT 1.02 pm
PRESENT: Cr John Vujcich, Member Bruce Robertson, Deputy Mayor Ann Court, Cr Rachel Smith (via TEAMS), Cr Mate Radich (via TEAMS), Cr Kelly Stratford, Kaikohe-Hokianga Community Board Chairperson Mike Edmonds
IN ATTENDANCE: Tony Kryzewski – Sam for Compliance LTD
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), William J Taylor, MBE (General Manager Corporate Services), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), Sheryl Gavin (General Manager Strategic Planning and Policy - Acting)
1 Apologies and Declarations of Interest
Resolution 2020/1 Moved: Cr John Vujcich Seconded: Cr Kelly Stratford Apologies for absence from His Worship the Mayor and Cr Moko Tepania, were accepted. |
Nil
3 Confirmation of Previous Minutes
3.1 Confirmation of Previous Minutes Agenda item 4.1 document number A3005557, pages 12 - 16 refers. |
Resolution 2020/2 Moved: Cr John Vujcich Seconded: Member Bruce Robertson That the Assurance, Risk and Finance Committee confirms the minutes of the Assurance, Risk and Finance Committee meeting held 21 October 2020 as a true and correct record. |
4.1 Far North Holdings Limited First Quarter Financial Report September 2020 Agenda item 6.6 document number A3006830, pages 140 - 147 refers. |
Resolution 2020/3 Moved: Cr Kelly Stratford Seconded: Deputy Mayor Ann Court That the Assurance, Risk and Finance Committee receive the report Far North Holdings Limited First Quarter Financial Report September 2020. |
5.1 Recommendation to Remove ARF008 Civil Defence Risk from the Organisational Risk Dashboard Agenda item 5.1 document number A3005979, pages 17 - 21 refers. |
Resolution 2020/4 Moved: Cr John Vujcich Seconded: Member Bruce Robertson That the Assurance, Risk and Finance Committee approves the removal of ARF008 Civil Defence risk from the organisational risk dashboard. |
6 Information Reports continued
6.1 December Risk Management Report Agenda item 6.1 document number A3002968, pages 22 - 90 refers. |
Resolution 2020/5 Moved: Cr Kelly Stratford Seconded: Member Bruce Robertson That the Assurance, Risk and Finance Committee receive the report December Risk Management Report. |
6.2 Lessons Learned From Our Twin Crises: 2019/2020 Far North Drought and COVID-19 Pandemic Agenda item 6.2 document number A3002989, pages 91 - 104 refers. |
Resolution 2020/6 Moved: Cr John Vujcich Seconded: Cr Kelly Stratford That the Assurance, Risk and Finance Committee receive the report Lessons Learned From Our Twin Crises: 2019/2020 Far North Drought and COVID-19 Pandemic. |
6.3 Internal Audit and Assurance - December 2020 Agenda item 6.3 document number A3001786, pages 105 - 109 refers. |
Resolution 2020/7 Moved: Member Bruce Robertson Seconded: Cr Kelly Stratford That the Assurance, Risk and Finance Committee receive the report Internal Audit and Assurance - December 2020. |
6.4 Level of Service KPI Quarter 1 Performance Report Agenda item 6.4 document number A2998583, pages 110 - 132 refers. |
Resolution 2020/8 Moved: Member Bruce Robertson Seconded: Cr John Vujcich That the Assurance, Risk and Finance Committee receive the report Level of Service KPI Quarter 1 Performance Report . |
6.5 Revenue Recovery Report - 31 October 2020. Agenda item 6.5 document number A3008875, pages 133 - 139 refers. |
Resolution 2020/9 Moved: Member Bruce Robertson Seconded: Cr John Vujcich That the Assurance, Risk and Finance Committee receive the report “Revenue Recovery Report - 31 October 2020.” |
6.6 Council Financial Report for the Period Ending 31 October 2020 Agenda item 6.7 document number A3013139, pages 148 - 167 refers. |
Resolution 2020/10 Moved: Cr John Vujcich Seconded: Cr Rachel Smith That the Assurance, Risk and Finance Committee receive the report Council Financial Report for the Period Ending 31 October 2020. |
6.7 ALGIM IT Satisfaction Survey Results Agenda item 6.8 document number A2988867, pages 168 - 175 refers. |
Resolution 2020/11 Moved: Member Bruce Robertson Seconded: Cr John Vujcich That the Assurance, Risk and Finance Committee receive the report ALGIM IT Satisfaction Survey Results. |
Resolution 2020/12 Moved: Cr John Vujcich Seconded: Cr Kelly Stratford That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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7.7 CONFIRMATION OF INFORMATION AND DECISIONS IN OPEN MEETING |
Resolution 2020/15 Moved: Cr John Vujcich Seconded: Member Bruce Robertson That Assurance, Risk and Finance Committee confirm that the information and decisions contained in the part of the meeting held with the public excluded is not to be restated in public meeting. Abstained: Cr Rachel Smith |
8 Karakia Whakamutunga – Closing Prayer
Cr Moko Tepania closed the meeting with a karakia.
The meeting closed at 3.25 pm.
The minutes of this meeting were confirmed at the Assurance, Risk and Finance Committee Meeting held on 10 February 2021.
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CHAIRPERSON