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17 November 2020 |
MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE Te Ahu, Cnr Matthews Ave and
South Road, Kaitaia
ON Tuesday, 17 November 2020 AT 10:01 am
PRESENT: Chairperson Adele Gardner, Member Jaqi Brown, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William Subritzky, Member Felicity Foy
IN ATTENDANCE:
1 Karakia Timatanga – Opening Prayer
Darren Axe opened the meeting with a prayer.
2 Apologies and conflicts of Interest
Member John Stewart declared a conflict of interest for Item 7.14 – Funding Applications, specifically those applications received from IO Creatives Trust and Kaitaia and Districts A&P Association Inc, and will abstain from voting on these applications.
Member Felicity Foy declared a conflict of interest in relation to item 7.3 – Road Naming – 127 North Road, Kaitaia, and will abstain from voting on this item.
Kathryn O’Reilly, New Zealand Transport Agency will provide an update on the Mangamuka Gorge slip.
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1 Presentation NZTA - SH1 Mangamuka Gorge Slip Repairs |
Whina Te Whiu from IO Creative Trust spoke to her Funding Application, Item 7.14 – Funding Applications.
Bronnie Travers from Kaitaia and Districts A & P Association spoke to her Funding Application, Item 7.14 – Funding Applications.
Anna Dunford from Te Pokapu Tiaki Taiao o Te Tai Tokerau spoke to her Funding Application, Item 7.14 – Funding Applications.
The meeting was adjourned from 11.37 am to 11.49 am.
6 Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A2984748, pages 12 - 21 refers. |
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Resolution 2020/60 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board a) agrees that the minutes of the meeting held 06 October 2020 be confirmed as a true and correct record. b) agrees that the minutes of the Extraordinary Te Hiku Community Board meeting held on 05 November 2020 be confirmed as a true and correct record. |
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7.1 Chairperson and Member Reports Agenda item 7.1 document number A2984768, pages 22 - 32 refers. |
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Resolution 2020/61 Moved: Member Darren Axe Seconded: Member Jaqi Brown That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge, Brown, Stewart, and Subritzky. |
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Resolution 2020/62 Moved: Member John Stewart Seconded: Member Sheryl Bainbridge That the Te Hiku Community Board request that as part of the Long Term Plan consultation document, a question is included asking those that live in the Te Hiku Community Board ward for their thoughts on the consideration of divesting the Council owned halls. |
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7.2 Setting of Meeting Dates for 2021 Agenda item 7.2 document number A2990729, pages 33 - 38 refers. |
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Resolution 2020/63 Moved: Member Jaqi Brown Seconded: Member Sheryl Bainbridge That Te Hiku Community Board a) adopt the following meeting dates for the Te Hiku Community Board · 26 January 2021 - Te Ahu · 2 March 2021 - Houhora · 6 April 2021 - Te Ahu · 1 June 2021 - Whatuwhiwhi · 6 July 2021 - Te Ahu · 24 August 2021 - Ahipara · 5 October 2021 - Te Ahu · 9 November 2021 - Mangonui · 7 December 2021 - Te Ahu
b) adopt the following meeting dates for Kaitaia, Motutangi and Waiharara and Kaikino Drainage Area Committees · 9 March 2021 – Te Ahu · 21 September 2021 – Te Ahu
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7.3 Road Naming - 127 North Road, Kaitaia Agenda item 7.3 document number A2959387, pages 39 - 54 refers. |
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Resolution 2020/64 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way, Rules Way, that is currently addressed at 127 North Road as per maps (A2959175 and A2959143). Abstained: Cr Felicity Foy |
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7.4 Kaitaia Drainage Area 2019/2020 Expenditure Agenda item 7.4 document number A2999725, pages 55 - 58 refers |
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Resolution 2020/65 Moved: Chairperson Adele Gardner Seconded: Member William Subritzky That the Hiku Community Board a) note the following financial summary for the past financial year 2019/2020:
b) request the Drainage Committee Maps are added to the Far North District website. c) request that the Kaitaia, Waiharara and Kaikino and Motutangi Drainage Area Committees are not to be included as part of the 3 Waters Alliance. |
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7.5 Kaitaia Drainage Area 2020/2021 Programme Agenda item 7.5 document number A2999731, pages 59 - 66 refers. |
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Resolution 2020/66 Moved: Member Darren Axe Seconded: Member Jaqi Brown That Te Hiku Community Board a) approve the Kaitaia Drainage Area 2020/21 work programme. b) approve that a letter be sent to the land owners included in Kaitaia Drainage area, reminding them of their requirements to comply with the Land Drainage Bylaw. |
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7.6 Kaitaia Drainage Area 2021/2022 Programme Agenda item 7.6 document number A2999776, pages 67 - 72 refers. |
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Resolution 2020/67 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board a) receive the report “Kaitaia Drainage Area 2021/2022 Programme” for information. b) request a report be provided to the next Kaitaia Drainage Area meeting on the total rated area and breakdowns. Note: The Te Hiku Community Board acknowledges that without the work undertaken on the drains in this area, this would lead to more flooding in the area. |
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7.7 Motutangi Drainage Area 2019/2020 Expenditure Agenda item 7.7 document number A2999972, pages 73 - 76 refers. |
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Resolution 2020/68 Moved: Member Darren Axe Seconded: Member Jaqi Brown That Motutangi Drainage Area Committee recommends Te Hiku Community Board note the following financial summary for the past financial year 2019/2020:
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7.8 Motutangi Drainage Area 2020/2021 Programme Agenda item 7.8 document number A3000018, pages 77 - 82 refers. |
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Resolution 2020/69 Moved: Member John Stewart Seconded: Member Sheryl Bainbridge That Hiku Community Board approve the Motutangi Drainage Area 2020/2021 work programme. |
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7.9 Motutangi Drainage Area 2021/2022 Programme Agenda item 7.9 document number A3000034, pages 83 - 87 refers. |
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Resolution 2020/70 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board receive the Motutangi Drainage Area 2021/2022 Programme. |
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7.10 Waiharara and Kaikino Drainage Areas 2019/2020 Expenditure Agenda item 7.10 document number A3000052, pages 88 - 92 refers. |
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Resolution 2020/71 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board note the following financial summary for the past financial year 2019/2020:
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7.11 Waiharara and Kaikino Drainage Areas 2020/2021 Programme Agenda item 7.11 document number A3000081, pages 93 - 98 refers. |
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Resolution 2020/72 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board approve the Waiharara and Kaikino Drainage Area 2020/2021 work programme. |
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7.12 Waiharara and Kaikino Drainage Areas 2021/2022 Programme Agenda item 7.12 document number A3000120, pages 99 - 103 refers. |
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Resolution 2020/73 Moved: Member Darren Axe Seconded: Member Sheryl Bainbridge That Te Hiku Community Board note the “Waiharara and Kaikino Drainage Areas 2021/2022 Programme”. |
The meeting was adjourned from 1.48 pm to 2.12 pm.
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7.13 Te Hiku Statement of Community Board Fund Account as at 30 September 2020 Agenda item 7.13 document number A2990190, pages 104 - 107 refers. |
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Resolution 2020/74 Moved: Member Jaqi Brown Seconded: Member Darren Axe That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Board Fund Account as at 30 September 2020”. |
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Agenda item 7.14 document number A2861992, pages 108 - 113 refers |
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Resolution 2020/75 Moved: Member Sheryl Bainbridge Seconded: Member John Stewart That Te Hiku Community Board approves the sum of $2,720 (plus GST if applicable) be paid from the Board’s Community Fund account to Be Free Inc for advertising and equipment hire for the Mangonui Waterfront Festival 2021 Youth Stage to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried resolution 2020/76 Moved: Chairperson Adele Gardner Seconded: Member Jaqi Brown That Te Hiku Community Board approves the sum of $2,312 (plus GST if applicable) be paid from the Board’s Community Fund account to CBEC Eco Solutions for costs towards Waste Wise schools programme to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable iii) A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki Carried resolution 2020/77 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board approves the sum of $6,000 (plus GST if applicable) be paid from the Board’s Community Fund account to He Whanau Marama Charitable Trust for equipment hire for the Kaitaia Christmas Events to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried resolution 2020/78 Moved: Member Sheryl Bainbridge Seconded: Member Felicity Foy That Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to IO Creatives Trust, for the stage hire at the Indigenous Arts and Cultural Festival to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried Abstained: John Stewart resolution 2020/79 Moved: Member Jaqi Brown Seconded: Member Darren Axe That Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Kaitaia and Districts A&P Association Inc for costs towards February 2021 Show to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable Carried Abstained: John Stewart resolution 2020/80 Moved: Member Jaqi Brown Seconded: Chairperson Adele Gardner That Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Pokapu Tiaki Taiao o Te Tai Tokerau for costs towards Te Hiku Ward Tai Tokerau Timebank to support the following Community Outcomes: i) Proud Vibrant Communities ii) Communities that are healthy, safe, connected and sustainable |
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Agenda item 7.15 document number A2861805, pages 158 - 164 refers. |
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Resolution 2020/81 Moved: Member Sheryl Bainbridge Seconded: Member William Subritzky That Te Hiku Community Board note the project reports received from: a) Friends of Rangikapiti b) Te Pokapu Tiaki Taiao o Te Tai Tokerau Trust |
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8.1 Lake Ohia Community Hall - Asset Condition Report Agenda item 8.1 document number A2985393, pages 165 - 189 refers. |
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Resolution 2020/82 Moved: Chairperson Adele Gardner Seconded: Member William Subritzky That the Te Hiku Community Board a) receive the report Lake Ohia Community Hall - Asset Condition Report. b) request the Lake Ohia Community Hall Committee come and update the Community Board on hall use/activities, usage/participants numbers over the next 6 months. |
Member Brown left the meeting at 3.11 pm.
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8.2 Te Hiku Hall Budget information for 2020-2021 Agenda item 8.2 document number A2984207, pages 190 - 191 refers |
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Resolution 2020/83 Moved: Member William Subritzky Seconded: Member John Stewart That Te Hiku Community Board leave this item to lie on the table for consideration and request that staff provide further information to be brought to the next Te Hiku Community Board meeting. |
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8.3 Te Hiku Statement of Financial Performance Activities by Ward for the period ending 30 September 2020 Agenda item 8.3 document number A2981247, pages 192 - 192 refers |
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Resolution 2020/84 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board receives the report Te Hiku Statement of Financial Performance Activities by Ward for the period ending 30 September 2020. |
The meeting closed at 3.25 pm.
The minutes of this meeting were confirmed at the Te Hiku Community Board Meeting held on 26 January 2021.
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CHAIRPERSON