Kaikohe-Hokianga Community Board Meeting Minutes

11 November 2020

 

   MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 11 November 2020 AT 10:30am

 

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member John Vujcich, Member Moko Tepania

IN ATTENDANCE: Member Laurie Byers (arrived at 11:11am)

STAFF PRESENT: Marlema Baker (Meeting Administrator), Casey Gannon (Meeting Administrator), Kathryn Trewin (Funding Advisor), Tanya Proctor (Manager – Infrastructure Program Delivery), Sandi Morris (Road Safety & Traffic Planning Engineer), Aram Goes (Manager - Maintenance & Operations).

1            Apologies and conflicts of Interest

Member Laurie Byers gave his apologies for late arrival.

2             Public Forum

·         Shaun Reilly: Kaikohe Community meeting 20.10.20. 2-acre section available for Council to purchase.

·         Kirsty Joiner representing Rawene Area Residents Association: Concerns traffic and pedestrian safety in Rawene.

·         Trevor Jones – Road Naming Koutu Loop Road (Private Road).

·         Charmaine Peri – requesting that the unsafe roads in Otaua be fixed.

·         Murray Joy – Acknowledges local Police for reducing bike-riding on Lindvart Park.

3            Deputations

·           Perry van Gaalen: Petition for Speedbumps on Hillcrest Road Kaikohe.

·           Pani Hauraki: Representing Te Puna o Kupenuku Roopu regarding the Rawene Campus Lease.

Item of business Not On The Agenda which cannot be delayed - Te Puna o Kupenuku Access to Rawene Campus.

Resolution  2020/50

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board;

a)    resolve to discuss this item of business not on the agenda which cannot be delayed for the following reasons:

                      I.        This item was only received today.

                    II.        Council has delayed the signing of the Lease by two months.

                   III.        Te Puna o Kupenuku require immediate access to the buildings.

b)    support Te Puna o Kupenuku being granted immediate access to the Rawene Campus site effect immediately.

Carried

Deputations continued

·           Rob Pink: Rubbish dumping in Rawene. Rawene Junction display boats in a state of disrepair. Rawene Beach esplanade urgently needs replacement sand.

 

Meeting adjourned for lunch 11:54 am to 12:27 pm.

4            Speakers

Funding Applicants

·           Rob Pink representing Hokianga Treks for Kids. Funding Application 6.6c refers.

·           Graeme Kettle representing Te Tai Tokerau Timebank. Funding Application 6.6d refers.

·           Cheryl Smith representing Kaikohe Rugby & Football Club. Funding Application 6.6a refers.

o  Also verbally requested a further $500 on top of the amount specified in their funding application for grandstand water-blasting.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A2984834, pages 10 - 10 refers.

Resolution  2020/51

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 7 October 2020 as a true and correct record.

Carried

6            Reports

6.1         Petition of Perry van Gaalen - Speedbumps on Hillcrest Road - Kaikohe.

Agenda item 7.1 document number A2991289, pages 16 - 17 refers.

Resolution  2020/52

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board;

a)    request a report investigating options, including speed bumps, to reduce speed along Hillcrest Road in Kaikohe.

b)    draft a letter of support for this petition to be sent to Mayor Carter.

Carried

 

 

Item of business Not On The Agenda which cannot be delayed - Rawene Road Safety

Resolution  2020/53

Moved:       Member Louis Toorenburg

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board;

a)    resolve to discuss this item of business not on the agenda which cannot be delayed for the following reasons:

                      I.        this item was only received today; and

                    II.         if this discussion and resolution is delayed until December there will not be any Council staff available to action the request before the year ends.

b)    request that staff provide a report on road and speed safety in Rawene.

Carried

6.2         Setting of 2021 Meeting schedule

Agenda item 7.2 document number A2990793, pages 20 - 22 refers

Resolution  2020/54

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board adopt the following meeting dates:

·      3 February 2021

·      3 March 2021

·      7 April 2021

·      12 May 2021

·      2 June 2021

·      7 July 2021

·      4 August 2021

·      1 September 2021

·      6 October 2021

·      3 November 2021

·      8 December 2021

Carried

 

6.3         Road Naming - Peras Road Waima

Agenda item 7.3 document number A2926734, pages 23 - 25 refers.

Resolution  2020/55

Moved:       Member Louis Toorenburg

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, recommends to Council the immediate renaming of a public road, Pera Road that is currently addressed at Peras Road Waima as per map (A2901303).

Carried

 

6.4         Road Naming - 594 Koutu Loop Road Opononi

Agenda item 7.4 document number A2936560, pages 34 - 35 refers.

Resolution  2020/56

Moved:       Chairperson Mike Edmonds

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road as Dune Rise that is currently addressed at 594 Koutu Loop Road Opononi, as per map (A2933712).

Carried

 

6.5         Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 September 2020

Agenda item 7.5 document number A2976997, pages 50 - 51 refers.

Resolution  2020/57

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 September 2020.

Carried

 

6.6         Funding Applications

Agenda item 7.6 document number A2861930, pages 53 - 57 refers.

Motion

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Rugby and Sports Club for costs towards adjusting the lighting for the televised Mitre 10 Rugby Game at Lindvart Park in November 2020 to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)      Communities that are healthy, safe, connected and sustainable.

LEFT TO LIE

Motion

Moved:       Member Emma Davis

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Ngapuhi Hokianga Ki te Raki Inc for costs towards Mangamuka Christmas in the Park 2020 to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)      Communities that are healthy, safe, connected and sustainable.

LEFT TO LIE

motion

Moved:       Member Louis Toorenburg

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $xxx (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Treks 4 Kids for costs towards refreshing the display at the Rawene turnoff to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)      Communities that are healthy, safe, connected and sustainable.

LEFT TO LIE

motion

That the Kaikohe-Hokianga Community Board uplifts the report from the Far North Environment Centre that was left to lie on the table at the meeting in August 2020 and approves the sum of $xxx (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Environment Centre for costs towards Te Tai Tokerau Timebank – Kohukohu and Kaikohe branches to support the following Community Outcomes:

i)        Communities that are healthy, safe, connected and sustainable
ii)       Proud, vibrant communities

 

Resolution to exclude the public

Resolution  2020/58

Moved:       Chairperson Mike Edmonds

Seconded:  Member Moko Tepania

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.6 – Funding Applications

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

 

Motion to move out of closed meeting in to open meeting

Resolution  2020/59

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board moves out of closed meeting into open meeting.

Carried

 

6.6         Funding Applications continued

Resolution  2020/60

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $3,972 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Rugby and Sports Club for costs towards adjusting the lighting for the televised Mitre 10 Rugby Game at Lindvart Park in November 2020 to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

Carried

Resolution  2020/61

Moved:       Member Emma Davis

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $2,320 (plus GST if applicable) to be paid from the Board’s Community Fund account to Ngapuhi Hokianga Ki te Raki Inc for costs towards Mangamuka Christmas in the Park 2020 to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

Carried

Resolution  2020/62

Moved:       Member Lois Toorenburg

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $3,400 (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Treks 4 Kids for costs towards refreshing the display at the Rawene turnoff to support the following Community Outcomes:

(i)      Proud vibrant communities.

(ii)     Communities that are healthy, safe, connected and sustainable.

Carried

Resolution  2020/63

Moved:       Member Alan Hessell

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board uplifts the report from the Far North Environment Centre that was left to lie on the table at the meeting in August 2020 and approves the sum of $1,300 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Environment Centre for costs towards Te Tai Tokerau Timebank – Kohukohu and Kaikohe branches to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable
ii)      Proud, vibrant communities

Carried

 

6.7         Project Funding Reports

Agenda item 7.7 document number A2861852, pages 86 - 87 refers.

Resolution  2020/64

Moved:       Member Moko Tepania

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board note the project reports received from Rawene and Districts Community Development Inc.

Carried

 

6.8         Item of business Not On The Agenda which cannot be delayed - Te Puna o Kupenuku Access to Rawene Campus.

Resolution  2020/65

Moved:       Chair Mike Edmonds

Seconded:  Member John Vujcich

c)    remove the sentence “The Board stipulates that the funding granted will not be released until the Memorandum of Understanding and Lease Agreement for the site are signed” from resolution 2020/48 in the minutes dated 7 October 2020.  The reason for this is that there have been technical difficulties with the lease agreement and it is now not likely to be signed until after the Council meeting on December 10th.2020.

Carried

 

7            Information Reports

7.1         Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2020

Agenda item 8.1 document number A2981135, pages 109 - 110 refers.

Resolution  2020/66

Moved:       Member Moko Tepania

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2020.

Carried

 

7.2         Kaikohe/Hokianga Ward Halls Budget Information for 2020-21

Agenda item 8.2 document number A2984217, pages 112 - 112 refers.

Resolution  2020/67

Moved:       Member Moko Tepania

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receive the report Kaikohe/Hokianga Ward Halls Budget Information for 2020-21.

Carried

 

QUESTION related to item 7.2:

·         Chair Edmonds asked whether “Renewals Funding” means a positive depreciation reserve or that we spent half a million more than was collected in depreciation?

 

8            Meeting Close

The Meeting closed at 1:47 pm.

 

The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 9 December 2020.

 

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CHAIRPERSON