Infrastructure Committee Meeting Minutes - UNCONFIRMED

21 October 2020

 

   MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 21 October 2020 AT 9.30 am

 

PRESENT:                   Deputy Mayor Ann Court, Cr Dave Collard, Cr Mate Radich, Cr Kelly Stratford, Cr John Vujcich, Te Hiku Community Board Chairperson Adele Gardner

STAFF PRESENT:      Shaun Clarke (Chief Executive Officer), Glenn Rainham (General Manager Infrastructure and Asset Management - Acting), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Corporate Services), Darrell Sargent (General Manager Strategic Planning and Policy)

 

1            Apologies and Declarations of Interest

Committee Resolution  2020/3

Moved:       Deputy Mayor Ann Court

Seconded:  Member Adele Gardner

That the apology received from Cr Felicity Foy and His Worship the Mayor, be accepted and leave of absence granted.

Carried

 

2             congratulations to councillor foy

Committee Resolution  2020/4

Moved:       Deputy Mayor Ann Court

Seconded:  Cr Kelly Stratford

That the Infrastructure Committee congraulate Councillor Felicity Foy who graduated from Massey University with a Masters of Resource and Environmental Planning Second Class Honours.

Carried

 

3            Deputation

There were no deputations.

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A2971744, pages 14 - 21 refers.

Committee Resolution  2020/5

Moved:       Deputy Mayor Ann Court

Seconded:  Cr John Vujcich

That the Infrastructure Committee confirm that the minutes of the meeting held 9 September 2020 be confirmed as a true and correct record.

Carried

Note:

Calvin Thomas (Northland Transport Alliance) provided a verbal update on Item 5.2 Otaua Bridge N28 Replacement – Increase in Project Value from the previous Infrastructure Committee on 9 September 2020: Received information from Central Government on how to deal with claims on 3910, this information was provided back to United Civil. United Civil resubmitted the claim requesting $54,000 instead of $104,000 as orginally submitted.

Glenn Rainham (General Manager Infrastructure and Asset Management – Acting) provided a verbal update on Item 5.1 Three Waters Programme of Works from the previous Infrastructure Committee on 9 September 2020. Update – can not exit the dam at this stage until the Sweetwater project has been completed as the Kauri Dam does provide water when maintenance is taking place.

 

5            Information Reports

5.1         NTA Maintenance Contract - Year 2 Provisional Data Quality Results

Agenda item 5.1 document number A2959919, pages 22 - 27 refers.

Committee Resolution  2020/6

Moved:       Deputy Mayor Ann Court

Seconded:  Cr Kelly Stratford

That the Infrastructure Committee receive the report NTA Maintenance Contract - Year 2 Provisional Data Quality Results and notes the consistent improvement in Data Quality results.

Carried

 

5.2         NTA Maintenance Contract - Year 2 Maintenance Contractor Key Performance Measure (KPM) Results

Agenda item 5.2 document number A2960478, pages 28 - 32 refers.

Committee Resolution  2020/7

Moved:       Deputy Mayor Ann Court

Seconded:  Cr John Vujcich

That the Infrastructure Committee receive the report NTA Maintenance Contract - Year 2 Maintenance Contractor Key Performance Measure (KPM) Results and notes this paper demonstrates consistent improvement in Contractor Key Performance Measures.

Carried

At 9:47 am, Cr Kelly Stratford left the meeting. At 9:50 am, Cr Kelly Stratford returned to the meeting.

Note: Deputy Mayor Court requested that the apology received from Aram Goes (Maintenance and Operations Manager) be noted, as he was attending the National Lifeliners Forum 2020.

 

5.3         Infrastructure and Asset Management (IAM) Monthly Business Report for August 2020

Agenda item 5.3 document number A2960035, pages 33 - 154 refers.

Committee Resolution  2020/8

Moved:       Deputy Mayor Ann Court

Seconded:  Cr Kelly Stratford

That the Infrastructure Committee receive the report Infrastructure and Asset Management (IAM) Monthly Business Report for August 2020.

Carried

 

Member Updates:

Deputy Mayor Court provided a verbal update on the Roading Portfolio:

-       Work has started on the Regional Land Transport  Plan and Regional Public Transport Plan.

-       Currently a survey being undertaken on the needs of residents and public transport to help inform the Public Transport Plan.

Cr Kelly Stratford provided an update on the Three Waters portfolio:

-       Meet monthly and cover off a range of wastewater or water topics.

Shaun Clarke (Chief Executive Officer) provided an update on Provincial Growth Funding:

-       Contractors Forum was held and considered a success.

-       22 projects that Council has an interest/role.

-       A Working Group has been formed and met monthly, including four Councillors, who will review with a Governance lens over all 22 projects.

Councillor Mate Radich resigned from the Infrastructure Committee and noted that this will be his last meeting.

6            Karakia Whakamutunga – Closing Prayer

7            Meeting Close

The meeting closed at 11.00 am.

 

The minutes of this meeting will be confirmed at the Infrastructure Committee meeting to be held on 2 December 2020.

 

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CHAIRPERSON