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29 October 2020 |
MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE Council Chamber, Memorial
Avenue, Kaikohe
ON Thursday, 29 October 2020 AT 10.01 am
PRESENT: Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich
IN ATTENDANCE: Emma Davis (Kaikohe-Hokianga Community Board Deputy Chairperson), Adele Gardner (Te Hiku Community Board Chairperson), Belinda Ward (Bay of Islands-Whangaroa Community Board), Dale Ofsoske – Managing Director Electoral Officer, Election Services
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Corporate Services), Darrell Sargent (General Manager Strategic Planning and Policy)
1 Karakia Timatanga – Opening Prayer
His Worship the Mayor commenced the meeting with the Council prayer.
2 Apologies and Declarations of Interest
Apologies from Mike Edmonds were noted. Emma Davis – Kaikohe-Hokianga Community Board Deputy Chairperson attended in Chairperson Edmonds’ absence.
3 Deputation
4 MAYORAL ANNOUNCEMENTS
- Te Hiku Ward Tour will include Henderson Bay. Residents will be barricading the road as they do not want the red clay that is currently being used on Parapara Road.
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Resolution 2020/69 Moved: Cr John Vujcich Seconded: Mayor John Carter That the Council consider the Notice of Motion received from Councillor John Vujcich in regards to Kaikohe Beautification. resolution 2020/70 Moved: Cr John Vujcich Seconded: Cr Moko Tepania That the Council, note in correcting a mistake in the annual plan, $54, 000 of unbudgeted funds is allocated, in the 2020/21 financial year, to town beautification in Kaikohe. Carried |
- Cr Clendon spoke in regards to Bledisloe Domain Waitangi Trust Board and the need to strengthen the relationship between Council and Strategic Partners. Cr Tepania informed the Council that the Māori King – Te Arikinui Tūheitia Paki, will be in the district next week as his daughter is being appointed to the Waitangi National Trust.
- His Worship the Mayor recognised Dale Ofsoske for attending the Council meeting to help Members with Item 6.3 Māori Elected Members on Council.
- Cr Radich confirmed the road barricading of Henderson Bay from today due to the use of red clay on Parapara Road.
5 Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A2968054, pages 12 - 27 refers. |
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Resolution 2020/71 Moved: Mayor John Carter Seconded: Cr Moko Tepania That Council confirms the minutes of the Council meeting held 24 September 2020 as a true and correct record. |
6 Reports
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6.1 Lease 8 Melba Street, Kaitaia to Nga Wawata Bi-Lingual Early Childhood Centre Ltd. Agenda item 6.1 document number A2972424, pages 28 - 30 refers. |
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Resolution 2020/72 Moved: Cr Felicity Foy Seconded: Cr Moko Tepania That Council approve a further 2 x 3 year right of renewal of the lease on the premises located at 8 Melba Street in Kaitaia to Nga Wawata Bi-Lingual Early Childhood Education Centre Limited, from 1 July 2021, taking the final expiry date to 30 June 2027. |
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6.2 Speed Limit Bylaw - Okaihau-Kaeo-Waimate North Review Area Agenda item 5.1 document number A2987894, pages 31 - 68 refers. |
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Resolution 2020/73 Moved: Deputy Mayor Ann Court Seconded: Cr Rachel Smith That Council a) adopt the amended Speed Limit Bylaw in its capacity as a Road Controlling Authority, pursuant to Section 22AB(1)(d) of the Land Transport Act 1998 with an operative date of 25 January 2021. b) authorises the Chief Executive to make any minor editorial corrections. |
The meeting was adjourned for lunch from 12.23 pm to 1.01 pm.
At 1:03 pm, Cr Kelly Stratford left the meeting. At 1:06 pm, Cr Kelly Stratford returned to the meeting.
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6.4 Economic Development Service Delivery Working Party Agenda item 6.4 document number A2958303, pages 79 - 104 refers. |
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Resolution 2020/75 Moved: Mayor John Carter Seconded: Cr Dave Collard That Council: a) subject to non-participation by Whangarei District Council: i) agrees to continue the process of forming a joint delivery model for regional economic development with Northland Regional Council and Kaipara District Council (to run in accordance with the original decision of Council – 25 June 2020) ii) agrees, in principle, the new shareholding of 40 shares out of the 120 shares in total. b) agrees, if Whangarei District Council decides to participate in the joint delivery model, that there will be equal shareholdings between the four councils. c) agrees Councillor Vujcich and Councillor Clendon to be the Far North District Council representatives on the Regional Economic Development Service Delivery Working Party of Northland Regional Council. Moved: Cr Felicity Foy Seconded: Cr John Vujcich That Council recommend the location of the Northland Inc Board and Regional Development Service Delivery Working Party meetings, be within close proximity to Far North District Council and Kaipara District Council. LOST |
At 1:10 pm, Mayor John Carter left the meeting and Deputy Mayor Court took the Chair. At 1:11 pm, Mayor John Carter returned to the meeting.
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6.5 Re-Affirm Approval Of Unbudgeted Funds for Drought Resilience Work in 2020/2021 Agenda item 6.5 document number A2986369, pages 105 - 117 refers. |
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Resolution 2020/76 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That Council: a) revoke Council resolution 2020/50 that was approved at the Council meeting of 25 August 2020; “That Council, subject to adequate funding from other sources being approved, approve a) unbudgeted capital funding of $1,184,000 for a new water supply bore in the deep aquifer at Monument Hill in Kaikohe. b) unbudgeted capital funding of $15,000 for pH treatment at the Opononi/Omapere water treatment plant. c) unbudgeted capital funding of $70,000 for amending the Kawakawa water take consent to remove the residual flow requirements. d) unbudgeted capital funding of $100,000 for a new self-cleaning screen at the intake for the Paihia water treatment plant. e) unbudgeted capital funding of $150,000 for the design, consenting and construction of a permanent weir at the Awanui River intake for the Kaitaia water treatment plant. f) unbudgeted capital funding of $500,000 for the design, installations and commission of new clarifiers at the Kerikeri water treatment plant. g) unbudgeted capital funding of $100,000 for the purchase of leak detection equipment to be use across the district on all water supplies.” b) approve i) Unbudgeted capital funding of $1,184,000 for a new water supply bore in a deep aquifer at Monument Hill in Kaikohe; and ii) Unbudgeted capital funding of $15,000 for pH treatment at the Opononi/Omapere water treatment plant; and iii) Unbudgeted capital funding of $70,000 for amending the Kawakawa water take consent to remove the residual flow requirements; and iv) Unbudgeted capital funding of $100,000 for a new self-cleaning screen at the intake for the Paihia water treatment plant; and v) Unbudgeted capital funding of $150,000 for the design, consenting, and construction of a permanent weir at the Awanui River intake for the Kaitaia water treatment plant; and vi) Unbudgeted capital funding of $500,000 for the design, installations, and commission of new clarifiers at the Kerikeri water treatment plant; and vii) Unbudgeted capital funding of $100,000 for the purchase of leak detection equipment to be used across the district on all water schemes. carried Against: Cr Mate Radich |
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6.6 Setting of 2021 Meeting schedule Agenda item 6.6 document number A2952548, pages 118 - 124 refers. |
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Resolution 2020/77 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That Council adopt the 2021 calendar as tabled at the meeting. CARRIED resolution 2020/78 Moved: Cr Felicity Foy Seconded: Mayor John Carter That at least three of the meetings or workshops throughout the 2021 year be held in Kaitaia. |
7 Information Reports
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7.1 CEO Report to Council 01 July 2020 - 31 August 2020 Agenda item 7.1 document number A2955403, pages 128 - 191 refers. |
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Resolution 2020/84 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That the Council receive the report “CEO Report to Council 01 July 2020 - 31 August 2020“. |
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1 Missing Images - CEO Report to Council 01 July 2020 - 31 August 2020 |
At 2:12 pm, Cr Moko Tepania left the meeting. At 2:14 pm, Cr Moko Tepania returned to the meeting.
At 2:18 pm, Cr Kelly Stratford left the meeting. At 2:21 pm, Cr Kelly Stratford returned to the meeting.
At 2:22 pm, Deputy Mayor Ann Court left the meeting. At 2:23 pm, Deputy Mayor Ann Court returned to the meeting.
8 Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2020/85 Moved: Mayor John Carter Seconded: Cr Dave Collard That the public be excluded from the following parts of the proceedings of this meeting, except for Andy Nock (Far North Holdings Limited) to be permitted to remain at this meeting after the public has been excluded, because of his knowledge on Item 8.2- Kaitaia Regeneration – Proposed Land Purchase. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Confirmation of information and decisions in open meeting |
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Resolution 2020/86 Moved: Mayor John Carter Seconded: Cr Felicity Foy That Council confirms that the information or decisions contained in the part of the meeting held with public excluded is not to be restated in public meeting. Carried |
At 2:58 pm, during the Public Excluded part of the meeting, Cr Mate Radich left the meeting.
9 Karakia Whakamutunga – Closing Prayer
Cr Stratford closed the meeting with a karakia.
The meeting closed at 3.28 pm.
The minutes of this meeting will be confirmed at the Ordinary Council meeting to be held on 10 December 2020.
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CHAIRPERSON