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2 September 2020 |
MINUTES
OF Kaikohe-Hokianga
Community Board Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 2
September 2020 AT 10.30 am
PRESENT: Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich, Member Moko Tepania
IN ATTENDANCE: Councillor Kelly Stratford, Councillor Rachel Smith
1 Public Forum
Murray Joy – spoke in regards to the spiiting that has been happening on the main street of Kaikohe.
Charles Nathan – spoke in regards to RFS4018000 and Ventnor Memorial.
Shaun Riley – spoke in regards shifting the freedom camping site in Kaikohe and to extend the cycling trail to come’s down to the narrows in Rawene.
Janine McVeagh, representing Hokianga Community Education Trust spoke their funding application – Item 7.2 – Funding Applications.
Dave Adams, representing South Hokianga Hall spoke their funding application – Item 7.2 – Funding Applications.
Tracey Harris, representing Te Rau o Te Huia spoke their funding application – Item 7.2 – Funding Applications.
There were no requests for deputations.
4 Confirmation of Previous Minutes
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4.1 Confirmation of Previous Minutes Agenda item 6.1 document number A2937798, pages 12 - 44 refers. |
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Resolution 2020/32 Moved: Chairperson Mike Edmonds Seconded: Member Moko Tepania That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 5 August 2020 as a true and correct record. |
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5.1 Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 July 2020 Agenda item 7.1 document number A2936661, pages 45 - 46 refers. |
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Resolution 2020/33 Moved: Member Alan Hessell Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 July 2020. |
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Major item not on the agenda – Mangungu cemetery The Chairperson provided an explaination of why the matter was not on the agenda and why it could not be delayed. The Chairperson explained that he had received an email but there were no papers or reports regarding this matter tabled at the meeting. |
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Resolution 2020/34 Moved: Chairperson Mike Edmonds Seconded: Member John Vujcich That the Kaikohe-Hokianga Community Board agree to discuss the request received from Mangungu Cemetery during this meeting. |
The meeting was adjourned from 11.12 am to 11.28 am.
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That the Kaikohe-Hokianga Community Board request Council work with Heritage New Zealand and Mangungu Cemetery in regards to the boundaries of the cemetery. Carried |
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Agenda item 7.2 document number A2861925, pages 47 - 71 refers. |
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Moved: Member John Vujcich Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, authorise the sum of $_________ (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Community Educational Trust for costs towards clearing/cleaning of the Rawene Campus to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable |
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resolution Moved: Chairperson Mike Edmonds Seconded: Member Moko Tepania That the Kaikohe-Hokianga Community Board agree to leave the funding application received from the Hokianga Community Educational Trust lie on the table for a decision, until the Kaikohe-Hokianga Community Board moves out of the public excluded part of the meeting. Carried RESOLUTION Moved: Member John Vujcich Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $_________ (plus GST if applicable) to be paid from the Board’s Community Fund account to South Hokianga Memorial Hall for costs towards erecting a hall sign to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable. CARRIED RESOLUTION Moved: Chairperson Mike Edmonds Seconded: Member Moko Tepania That the Kaikohe-Hokianga Community Board agree to leave the funding application received from South Hokianga Memorial Hall lie on the table for a decision, until the Kaikohe-Hokianga Community Board comes out of the public excluded part of the meeting. CarrieD ReSOLUTION Moved: Member John Vujcich Seconded: Member Moko Tepania That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $________ (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Rau o Te Huia for costs towards running a four day community weaving workshop to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable. CARRIED Moved: Chairperson Mike Edmonds Seconded: Member Moko Tepania That the Kaikohe-Hokianga Community Board agree to leave the funding application from Te Rau o Te Huia to lie on the table for a decision, until the Kaikohe-Hokianga Community Board moves out of the public excluded part of the meeting. Carried
Note: The funding application from South Hokianga Memorial Hall appeared twice in the printed agenda and the application from Hokianga Community Educational Trust did not appear at all. It is attached for the formal record. |
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Attachments tabled at meeting 1 Funding Application - Hokianga Community Educational Trust |
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Resolution 2020/36 Moved: Chairperson Mike Edmonds Seconded: Member Moko Tepania That the public be excluded from the Kaikohe-Hokianga Community Board meeting to discuss the funding applications (item 7.3) to allow for a free and frank expression of members by or between or to members or officers or employees of any local authority (s7(2)(f)(i) of the Local Governement Official Information and Meetings Act. |
At the conclusion of the discussion the Board agreed to readmit the public. No decisions were made while the public was excluded.
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7.4 Funding Applications continued Agenda item 7.2 document number A2861925, pages 47 - 71 refers. |
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Resolution 2020/38 Moved: Chairperson Mike Edmonds Seconded: Member Moko Tepania That the Kaikohe-Hokianga Community Board uplift the funding application from Hokianga Community Educational Trust off the table for a decision. CARRIED Resolution 2020/39 Moved: Chairperson Mike Edmonds Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $2,619 (plus GST if applicable) to be paid from the Board’s Placemaking Fund account to Hokianga Community Educational Trust for costs towards clearing/cleaning of the Rawene Campus to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable.
Moved: Chairperson Mike Edmonds Seconded: Member Moko Tepania That the Kaikohe-Hokianga Community Board uplift the funding application from South Hokianga Memorial Hall off the table for a decision. CARRIED Resolution 2020/40 Moved: Chairperson Mike Edmonds Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Placemaking Fund account to South Hokianga Memorial Hall for costs towards erecting a hall sign to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable. CARRIED Moved: Chairperson Mike Edmonds Seconded: Member Moko Tepania That the Kaikohe-Hokianga Community Board uplift the funding application from Te Rau o Te Huia off the table for a decision. CARRIED Resolution 2020/41 Moved: Chairperson Mike Edmonds Seconded: Member Moko Tepania That the Kaikohe-Hokianga Community Board; a) in considering the provisions of the Community Grant Policy authorise the sum of $3,100 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Rau o Te Huia for costs towards running a four day community weaving workshop to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable. b) agree to fund outside of the Community Grants Policy on this occasion as the Board recognises the kaupapa is sound and the ability of this group to raise the rest of the money might be hard. CARRIED |
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7.5 Funding Application - Te Whakamanamai Whanau Trust Agenda item 7.3 document number A2942716, pages 72 - 81 refers |
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Resolution 2020/39 Moved: Member Kelly van Gaalen Seconded: Member Moko Tepania That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $20,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Ngawha Springs Forward Charitable Trust on behalf of Te Whakamanamai Whanau Trust for costs towards whare to whenua to support the following Community Outcomes: (i) Proud vibrant communities. (ii) Communities that are healthy, safe, connected and sustainable. |
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Resolution 2020/40 Moved: Chairperson Mike Edmonds Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board agree to move a motion on the location of the wharepaku on Memorial Park, Kaikohe. |
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Resolution 2020/41 Moved: Member John Vujcich Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board agree to the public toilets location as per the map attached. |
The meeting closed at 12.09 pm.
The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board meeting to be held on 7 October 2020.
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CHAIRPERSON