Infrastructure Committee Meeting Minutes - CONFIRMED

9 September 2020

 

   MINUTES OF Far North District Council
Infrastructure Committee Meeting
HELD AT THE Virtually via Microsoft Teams
ON Wednesday, 9 September 2020 AT 9.30 am

 

PRESENT:                   Mayor John Carter (HWTM), Cr Felicity Foy, Deputy Mayor Ann Court, Cr Dave Collard, Cr Mate Radich, Cr Kelly Stratford, Cr John Vujcich, Mike Edmonds - Kaikohe-Hokianga Community Board Chairperson, Adele Gardner - Te Hiku Community Board Chairperson

IN ATTENDANCE:      Cr Rachel Smith, Calvin Thomas (Northland Transport Alliance)

STAFF PRESENT:      Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Corporate Services), Darrell Sargent (General Manager Strategic Planning and Policy)

 

1            Karakia Timatunga – Opening Prayer

Cr Stratford opened the meeting with a Karakia and Chair Foy red the purpose of the Local Government Act.

2            Apologies and Declarations of Interest

Nil

3            Deputation

Nil

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A2935336, pages 14 - 17 refers

Committee Resolution  2020/3

Moved:       Cr Kelly Stratford

Seconded:  Cr Felicity Foy

That the Infrastructure Committee confirm that the minutes of the meeting held 12 February 2020

In Favour:       Crs John Carter, Felicity Foy, Ann Court, Dave Collard, Mate Radich, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Nil

Carried

 

5            Reports

5.1         Three Waters Programme of Works

Agenda item 5.1 document number A2926053, pages 18 - 29 refers

Committee Resolution  2020/4

Moved:       Cr Felicity Foy

Seconded:  Deputy Mayor Ann Court

That the Infrastructure Committee approves the attached programme of works to Far North Waters in accordance with the Water Services Alliance Agreement for the amount of $2,479,516.00.

In Favour:       Crs John Carter, Felicity Foy, Ann Court, Dave Collard, Mate Radich, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Nil

 Carried

Note: The Infrastrucure Committee request an update on the Kaitaia Dam at the next Infrastructure Committee meeting.

 

5.2         Otaua Bridge N28 Replacement - Increase in Project Value

Agenda item 5.2 document number A2938231, pages 30 - 37 refers.

Committee Resolution  2020/5

Moved:       Cr Kelly Stratford

Seconded:  Cr John Vujcich

That the Infrastructure Committee:

a)      approves additional capital funding of $225,378.81 plus GST for the Otaua Bridge Replacement Project, subject to the final review of the COVID-19 claim made by United Civil to the Northland Transport Alliance.

b)      approves an increase in the contract value of Contract 7/18/200 Otaua Road Bridge from $805,092.88 to $1,030,471.00.

c)      notes that as a result of items a and b, the total project cost increases from $998,592.88 to $1,223,971.61.

In Favour:       Crs John Carter, Felicity Foy, Dave Collard, Mate Radich, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Nil

Abstained:       Cr Ann Court

Carried

Note: The Infrastructure Committee would like to be provided with the evidence of costs that United Civil has claimed for the additional $104,721.56 due to COVID-19.

 

5.3         NTA Benefits Assessment

Agenda item 5.3 document number A2940302, pages 38 - 48 refers.

Committee Resolution  2020/6

Moved:       Deputy Mayor Ann Court

Seconded:  Te Hiku Community Board Chairperson Adele Gardner

That the Infrastructure Committee:

a)      receive the report from the Northland Transportation Alliance; and

b)      note the contents of the report detailing the assessment of benefits achieved since formation of the Northland Transportation Alliance compared with benefit projections contained within the “Northland Transport Collaboration Opportunities” Business Case of 2016.

Abstained:       Cr John CarterIn Favour:  Crs John Carter, Felicity Foy, Ann Court, Dave Collard, Mate Radich, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Nil

Carried

 

6            Information Reports

6.1         The Water Tabling Activity - Road Maintenance Contracts

Agenda item 6.1 document number A2947827, pages 49 - 52 refers

Committee Resolution  2020/7

Moved:       Cr Felicity Foy

Seconded:  Mayor John Carter

That the Infrastructure Committee receive the report The Water Tabling Activity - Road Maintenance Contracts.

In Favour:       Crs John Carter, Felicity Foy, Ann Court, Dave Collard, Mate Radich, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Nil

Carried

 

6.2         Regional Land Transport Plan 2021-2027

Agenda item 6.2 document number A2947840, pages 53 - 59 refers

Committee Resolution  2020/8

Moved:       Deputy Mayor Ann Court

Seconded:  Cr Kelly Stratford

That the Infrastructure Committee receive the report Regional Land Transport Plan 2021-2027.

In Favour:       Crs John Carter, Felicity Foy, Ann Court, Dave Collard, Mate Radich, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Nil

Carried

 

6.3         Roading Efficiency Group Report

Agenda item 6.3 document number A2947852, pages 60 - 70 refers

Committee Resolution  2020/9

Moved:       Cr Felicity Foy

Seconded:  Deputy Mayor Ann Court

That the Infrastructure Committee receive the report Roading Efficiency Group Report.

In Favour:       Crs John Carter, Felicity Foy, Ann Court, Dave Collard, Mate Radich, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Nil

Carried

 

6.4         FNDC 2020/2021 Unsealed Road Upgrades and Drainage Programme

Agenda item 6.4 document number A2947869, pages 71 - 170 refers

Committee Resolution  2020/10

Moved:       Cr Felicity Foy

Seconded:  Cr Kelly Stratford

That the Infrastructure Committee receive the report FNDC 2020/2021 Unsealed Road Upgrades and Drainage Programme.

In Favour:       Crs John Carter, Felicity Foy, Ann Court, Dave Collard, Mate Radich, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Nil

Carried

Note: The Infrastructure Committee request that the roads provided in the FNDC 2020/2021 Unsealed Road Upgrades and Drainage Programme report, be made public and published by FNDC.

 

6.5         FNDC 2020/2021 Roading Capital Works and Renewals Programme

Agenda item 6.5 document number A2947884, pages 171 - 176 refers

Committee Resolution  2020/11

Moved:       Cr Felicity Foy

Seconded:  Cr Kelly Stratford

That the Infrastructure Committee receive the report FNDC 2020/2021 Roading Capital Works and Renewals Programme.

In Favour:       Crs John Carter, Ann Court, Dave Collard, Mate Radich, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Nil

Abstained:       Cr Felicity Foy

Carried

The meeting was adjourned from 11.36 am to 11.43 am.

6.6         FNDC Infrastructure & Asset Management (IAM) Business Report for July 2020

Agenda item 6.6 document number A2939811, pages 177 - 177 refers

Committee Resolution  2020/12

Moved:       Cr Felicity Foy

Seconded:  Cr Dave Collard

That the Infrastructure Committee receive the report FNDC Infrastructure & Asset Management (IAM) Business Report for July 2020.

In Favour:       Crs John Carter, Felicity Foy, Ann Court, Dave Collard, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Cr Mate Radich

Carried

 

7            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  2020/13

Moved:       Cr Felicity Foy

Seconded:  Mayor John Carter

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.1 - Northern Animal Shelter

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

In Favour:       Crs John Carter, Felicity Foy, Ann Court, Dave Collard, Mate Radich, Kelly Stratford, John Vujcich, Mike Edmonds and Adele Gardner

Against:           Nil

Carried

   

8            Confirmation of Decisions and Information in Open Meetings

Committee Resolution  2020/4

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That the Infrastructure Committee confirms that the following decision contained in the part of the meeting held with the public excluded be restated in the public meeting

7.1 Northern Animal Shelter

That the Infrastructure Committee:

a)      approve the award of contract 5/20/009 Construction of Kaitaia Animal Care Facility to KPH Construction in the sum of $1,400,989.00.

b)      REDACTED

c)      delegates authority to the Chief Executive Officer to sign the contract.

d)      REDACTED

In Favour:       Crs John Carter, Felicity Foy, Ann Court, Dave Collard, Kelly Stratford, John Vujcich and Adele Gardner

Against:           Cr Mate Radich

Carried

 

9            Karakia Whakamutunga – Closing Prayer

Member Stratford closed the meeting with a Karakia.

10          Meeting Close

The meeting closed at 12.20 PM.

 

The minutes of this meeting were confirmed at the Infrastructure Committee meeting held on 21 October 2020.

 

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CHAIRPERSON