Te Hiku Community Board Meeting Minutes - UNCONFIRMED

25 August 2020

 

MINUTES OF Te Hiku Community Board Meeting
HELD AT THE Te Rarawa Rugby Football Club, 252 Ahipara Road, Ahipara
ON Tuesday, 25 August 2020 AT 10:02 am

 

PRESENT:                    Chairperson Adele Gardner, Member Darren Axe, Member Sheryl Bainbridge, Member Jaqi Brown, Member John Stewart, Councillor Felicity Foy

1          Karakia Timatanga – Opening Prayer

Member Brown opened the meeting with a Karakia and welcomed all the Te Rarawa Rugby Club.

2          Apologies and conflicts of Interest

Nil

3          Public Forum

There were no members of the Community to speak during public forum.

4          Deputations

There were no requests for deputations.

5          Speakers

Hari Bans Angell representing Far North Joyfest spoke in regards to Item 8.4 – Funding Applications.

Councillor Felicity Foy joined the meeting at 10.12 am.

Donna Badorek  and Veronica HP representing Donna Doolittle Animal Rescue spoke in regards to Item 8.4 – Funding Applications.

Angela Phillipps representing Far North Safer Community Council spoke in regards to Item 8.4 – Funding Applications.

Diane Henderson representing Life Education Trust spoke in regards to Item 8.4 – Funding Applications.

6          Notice of Motion

6.1         Notice of Motion - Adoption of Te Hiku o te Ika Open Spaces Revitalisation Master Plan

Agenda item 6.1 document number A2939455, pages 12 - 63 refers.

Resolution  2020/44

Moved:       Member Jaqi Brown

Seconded:  Member Darren Axe

That the Te Hiku Community Board adopts the Te Hiku o te Ika Open Spaces Revitalisation Master Plan as its overarching document that will  sit within the Te Hiku Community Board Strategic Plan (including guiding the Board in identifying, confirming and allocating funding to its strategic and community planning projects).

Carried

6.2         Notice of Motion - Investigation into Divesting Rangitoto Reserve, Mangonui

Agenda item 6.2 document number A2939763, pages 64 - 68 refers.

Resolution  2020/45

Moved:       Member Darren Axe

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board:

a)      requests that staff investigate the process of divesting the ownership of Rangitoto Recreation Reserve, Mangonui to the Crown.

b)      requests that a report be provided back to the Te Hiku Community Board with information and options.

Carried

7          Confirmation of Previous Minutes

7.1         Confirmation of Previous Minutes

Agenda item 7.1 document number A2932220, pages 69 - 76 refers.

Resolution  2020/46

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 14 July 2020 be confirmed as a true and correct record.

Carried

8          Reports

8.1         Election of Deputy Chairperson

Agenda item 8.1 document number A2924333, pages 77 - 79 refers.

recommendation

Moved:       Member Sheryl Bainbridge

Seconded:  Member Darren Axe

That the Te Hiku Community Board:

a)      use System ____ as the preferred voting system to elect a Deputy Chairperson.

b)      Elect _________________ as Deputy Chairperson for the remainder of the triennium, in accordance with Standing Orders.

Motion

Moved:       Member Sheryl Bainbridge

Seconded:  Member Darren Axe

That the Te Hiku Community Board let Item 8.1 Election of Deputy Chairperson to lie on the table until after the Whatuwhiwhi Subdivision Byelection for consideration.

resolution 2020/47

Moved:       Member Sheryl Bainbridge

Seconded:  Member Darren Axe

That the Te Hiku Community Board let Item 8.1 Election of Deputy Chairperson to lie on the table until after the Whatuwhiwhi Subdivision By-election for consideration.

Carried

The meeting was adjourned from 11.01 am to 11.19 am.

 

8.2         Chairperson and Member Reports

Agenda item 8.2 document number A2926789, pages 80 - 88 refers.

Resolution  2020/48

Moved:       Chairperson Adele Gardner

Seconded:  Member John Stewart

That the Te Hiku Community Board note the reports from Chairperson Gardner and Members Axe, Bainbridge and Stewart.

Carried

 

8.3         Te Hiku Statement of Community Board Fund Account as at 30 June 2020

Agenda item 8.3 document number A2923905, pages 89 - 92 refers.

Resolution  2020/49

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Board Fund Account as at 30 June 2020“.

Carried

 

8.4         Funding Applications

Agenda item 8.4 document number A2861990, pages 93 - 149 refers.

Resolution  2020/50

Moved:       Member Sheryl Bainbridge

Seconded:  Member Jaqi Brown

That Te Hiku Community Board approves the sum of $1,427 (plus GST if applicable) be paid from the Board’s Community Fund account to Coopers Beach Christian Youth Camp for costs towards construction of a firepit to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

 

resolution 2020/51

Moved:       Councillor Felicity Foy

Seconded:  Member Darren Axe

That Te Hiku Community Board

a)          approves the sum of  $15,049 (plus GST if applicable) be paid from the Board’s Community Fund account to Donna Doolittle’s Animal Rescue for costs towards installation of kennels and animal runs to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

b)          requests that Council investigate and considers allocating funding to Donna Doolittle’s Animal Rescue in the Long Term Plan.

Carried

Note: Te Hiku Community Board agreed to fund the total project cost which exceeded the 50% eligible in the Community Grant Policy.

The reason for this is that the Community Board agreed that the services that Donna Doolittle delivers to the Te Hiku Community provides significant cost savings to ratepayers.

resolution 2020/52

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Joyfest for costs towards Far North Joyfest 2021 to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

Note: Te Hiku Community Board discussed that events need to work toward being self sufficient and signalled that recurring events will receive reduced funding each application. The Board also noted that the Funding Advisor will work with applicants to seek alternative funding.

resolution 2020/53

Moved:       Member John Stewart

Seconded:  Member Jaqi Brown

That Te Hiku Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Far North Safer Community Council for costs towards Graffiti Guard operations to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

Resolution 2020/54

Moved:       Member Jaqi Brown

Seconded:  Member Darren Axe

That Te Hiku Community Board approves the sum of $1,700 (plus GST if applicable) be paid from the Board’s Community Fund account to Jacman Entertainment for costs towards Hullabaloo Children’s Festival Outreach to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

resolution 2020/55

Moved:       Member Jaqi Brown

Seconded:  Member Darren Axe

That Te Hiku Community Board approves the sum of $5,002 (plus GST if applicable) be paid from the Board’s Community Fund account to Life Education Trust Far North for costs towards refurbishment of the mobile classroom to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

resolution 2020/56

Moved:       Chairperson Adele Gardner

Seconded:  Member John Stewart

That Te Hiku Community Board approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Northland Area Floral Art for costs towards hosting Northland Floral Art Designer of the Year 2020 to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

9          Information Reports

9.1         Community and Customer Services Activities 1 January - 30 June 2020

Agenda item 9.1 document number A2917802, pages 150 - 159 refers.

Resolution  2020/57

Moved:       Chairperson Adele Gardner

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board receive the report Community and Customer Services Activities 1 January - 30 June 2020.

Carried

10        Karakia Whakamutunga/Closing Prayer

Member Brown closed the meeting with a Karakia

11        Meeting Close

The meeting closed at 12.38 pm.

 

The minutes of this meeting will be confirmed at the Te Hiku Community Board meeting to be held on 6 October 2020.

 

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CHAIRPERSON