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Ordinary Council Meeting Minutes - |
13 August 2020 |
MINUTES OF Far North District Council
Ordinary Council Meeting
HELD ELECTRONICALLY, VIA MICROSOFT TEAMS
ON Thursday, 13 August 2020 AT 10.00 am
PRESENT: Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich
IN ATTENDANCE: Adele Gardner (Te Hiku Community Board Chairperson), Belinda Ward (Bay of Islands-Whangaroa Community Board)
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Corporate Services), Darrell Sargent (General Manager Strategic Planning and Policy)
1 Karakia Timatanga – Opening Prayer
Cr John Vujcich commenced the meeting with the Council prayer.
- The Hundertwasser Toilets are currently closed due to a leak in the roof. Alternatively toilets can be found at Johnson Park, as well as portaloos placed at the Hundertwasser Toilets.
- Currently in Level 2 lockdown due to COVID-19. Council may need to a hold an Extraordinary Council meeting if there are issues that need to be addressed.
- Iwi/Hapu leaders have activated their support groups for their local communities again during this lockdown.
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Resolution 2020/49 Moved: Mayor John Carter Seconded: Cr Moko Tepania That Council temporary amend Standing Order 20.2 - Time limits, on speakers to allow the following time limits - for this meeting only. a) movers of motions when speaking to the motion, may not speak for more than 3 minutes. b) movers of motions when exercising their right of reply – may not speak for more than 2 minutes. c) other members may not speak for more than 2 minutes. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
3 Apologies and Declarations of Interest
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Resolution 2020/50 Moved: Cr John Vujcich Seconded: Mayor John Carter That Council note an apology for absence from, Kaikohe-Hokianga Community Board Chairperson Mike Edmonds. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
Letter from Cathy Wagner in regards to item 7.5 – Charges for Waste Water Treatment Houhora Heads Motor Camp was read to the members.
5 MAYORAL ANNOUNCEMENTS continued
- The Mayor thanked the Elected Members for their support with the passing of his mum.
- Acknowledged the passing of Lawrie Atkinson, member of Te Hiku Community Board.
- The Mayor and Cr Tepania will attend and vote at the Local Government New Zealand Annual General meeting. This meeting may be postponed due to the COVID-19 lockdown.
6 Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 5.1 document number A2920677, pages 11 - 40 refers. |
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Resolution 2020/51 Moved: Mayor John Carter Seconded: Cr John Vujcich That Council confirms the minutes of the Council meetings held 25 June 2020, 30 June 2020, 14 July 2020 and 30 July 2020 as a true and correct record. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
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7.1 Right of Way Easement Over Reserve, Lot 3 DP 70169 NA26D/425, 69 Landing Road, Kerikeri Agenda item 6.1 document number A2930615, pages 41 - 46 refers. |
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Resolution 2020/52 Moved: Mayor John Carter Seconded: Deputy Mayor Ann Court That Council: a) in its role as administering body of the reserve and pursuant to its powers under Section 48 of the Reserves Act 1977, grants a vehicular right of way easement over the reserve held in NA26D/425 being Lot 3 DP 70169; and b) in its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned easement. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Cr David Clendon |
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7.2 Ground Lease of 28 Matai Bay Road, Karikari to Fire & Emergency NZ Agenda item 6.2 document number A2919494, pages 47 - 56 refers. |
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Resolution 2020/53 Moved: Cr Felicity Foy Seconded: Cr John Vujcich That Council: a) grant a new 33-year ground lease to Fire & Emergency NZ on 2,467.5 square meters of land at 28 Matai Bay Road, Karikari being part Lot 103 DP 54644, being 1.0390ha and part Record of Title NA4C/203 and vested in Far North District Council as a recreation reserve. b) authorise the General Manager Infrastructure & Asset Management to negotiate and agree the final terms and conditions of the lease. c) transfer ownership of the existing improvements to Fire and Emergency NZ for $1.00 and writes off the book value against retained earnings. d) proceed with the classification of the 2,467.5 square meters of land subject to the lease as Local Purpose (community building) Reserve and the balance as Recreation Reserve under the Reserves Act 1997. e) in its role as administering body of the Matai Bay Road recreation reserve and as the delegate for the Minister of Conservation, subject to the provisions of the Reserves Act 1977, grants and consents to a new lease of part of the Matai Bay Road recreation reserve being Lot 103 DP 54644 and part Record of Title NA4C/203. The term of the lease shall be: i) a term: 33 years without right of renewal. ii) approximately 2,467.5 square meters as highlighted on the plan attached as Attachment 1. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
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7.3 Nothing But Net Far North Digital Strategy Agenda item 6.3 document number A2930340, pages 57 - 108 refers. |
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Resolution 2020/54 Moved: Cr Rachel Smith Seconded: Cr Moko Tepania That Council: a) adopt the Nothing But Net Far North Digital Strategy and commits to delivering on the actions in the plan as part of the 2021-2031 Long Term Plan. b) note that a progress update report be provided to the Strategy and Policy Committee, in alignment with the 2022/2023 Annual Plan to track progress. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
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7.4 Kerikeri Sports Complex Proposed Playground Agenda item 6.4 document number A2878825, pages 109 - 168 refers. |
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Resolution 2020/55 Moved: Cr Rachel Smith Seconded: Deputy Mayor Ann Court That Council: a) approve Kerikeri Sports Complex Incorporated permission to build a new playground on a District Wide Significant Asset located at 71 Waipapa Road, Kerikeri. b) note the requirement for operational expenditure of $600 annually (GST exclusive) for the Community Services and Maintenance Contract, to be added to the 2021/2031 Long Term Plan. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
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7.5 Charges for Waste Water Treatment Houhora Heads Motor Camp Agenda item 6.5 document number A2920838, pages 169 - 174 refers. |
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Resolution 2020/56 Moved: Mayor John Carter Seconded: Cr John Vujcich a) approve unbudgeted capital expenditure of $86,000 to replace the sand in the filters at the Houhora Heads wastewater treatment site to enable the safe treatment of waste along with the cost of the dispose of the contaminated sand. b) approve unbudgeted capital expenditure of $26,000 for the urgent replacement of a treatment tank. c) agree that the Houhora Heads Motor Camp make annual contribution towards wastewater treatment at Houhora equivalent to the connected rate of the Kaitaia sewerage scheme. d) agree that future charges to the Houhora Heads Motor Camp are determined on this basis for the duration of the lease period. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
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1 Council Deputation - Letter from C Wagener |
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6.7 Remits for Consideration at the 2020 LGNZ AGM Agenda item 6.7 document number A2920655, pages 231 – 284 refers. |
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Moved: Cr Kelly Stratford Seconded: Cr John Vujcich That Council: a) agree the following stances to inform His Worship the Mayor’s vote for remits at the 2020 Local Government New Zealand Annual General Meeting:
b) note that Deputy Mayor Court and Councillor Tepania will also attend the Local Government New Zealand Annual General Meeting as observers. Moved: Cr Rachel Smith Seconded: Cr Moko Tepania That Council: a) agree the following stances to inform His Worship the Mayor’s vote for remits at the 2020 Local Government New Zealand Annual General Meeting:
b) note that Deputy Mayor Court and Councillor Tepania will also attend the Local Government New Zealand Annual General Meeting as delegates. CARRIED The amendment became the substantive motion. resolution 2020/58 Moved: Cr Rachel Smith Seconded: Cr Moko Tepania That Council: a) agree the following stances to inform His Worship the Mayor’s vote for remits at the 2020 Local Government New Zealand Annual General Meeting:
b) note that Deputy Mayor Court and Councillor Tepania will also attend the Local Government New Zealand Annual General Meeting as delegates. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Moko Tepania and John Vujcich Against: Nil Abstained: Cr Kelly Stratford |
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6.8 Voting System for 2022 and 2025 Local Body Elections Agenda item 6.8 document number A2897009, pages 285 - 318 refers. |
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Resolution 2020/60 Moved: Cr Moko Tepania Seconded: Cr Rachel Smith That Council adopt Single Transferable Voting as Far North District Council electoral voting system for the 2022 and 2025 local body elections. In Favour: Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil Abstained: Mayor John Carter |
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6.9 2022 Triennial Elections - Order of Candidate Names on Electoral Voting Documents Agenda item 6.9 document number A2908789, pages 319 - 321 refers. |
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Resolution 2020/61 Moved: Mayor John Carter Seconded: Cr Moko Tepania That Council adopt alphabetical ordering of candidate names on voting documents for the 2022 local body elections. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
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6.10 Election Hoardings Policy #2112 Agenda item 6.10 document number A2908944, pages 322 - 326 refers. |
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Moved: Mayor John Carter Seconded: Cr Moko Tepania That Council adopt the Election Hoardings Policy #2112 with the following amendments a) addition of the text “This policy covers the erection of election hoardings on Council property whereas rules for erecting election hoardings on private property are included in Chapter 16 of the District Plan – Signs and Lighting” in the Background section; b) addition of the letter B to the following wording “The Electoral Act 1993 section 221B – Display of Advertisement of a Specified Kind in the Legislative Compliance section; c) in the Policies section, replace the following wording: i) Delete the text “The Far North District Council considers elections hoardings as temporary signs that are controlled by the Control of the Use of Public Places Bylaw”; ii) Delete the text “The Bylaw states….” in clause 1; iii) Add new clause 4 “Election hoardings on the state highway corridor are not permitted at or above the 70kmph speed limit zone. Candidates should contact the New Zealand Transport Agency for advice”; iv) Replace the wording “two calendar months” with the wording “nine weeks” in clause 7; v) Add new wording “by midnight the day ….. ” in clause 7. Moved: Cr Kelly Stratford Seconded: Cr Felicity Foy That Council. iv) Replace the wording “two calendar months” with the wording “six weeks” in clause 7 and that the District Plan be amended accordingly; In Favour: Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil Abstained: Mayor John Carter and Deputy Mayor Ann Court carried The amendment became the substantive motion. resolution 2020/62 Moved: Mayor John Carter Seconded: Cr Moko Tepania That Council adopt the Election Hoardings Policy #2112 with the following amendments a) addition of the text “This policy covers the erection of election hoardings on Council property whereas rules for erecting election hoardings on private property are included in Chapter 16 of the District Plan – Signs and Lighting” in the Background section; b) addition of the letter B to the following wording “The Electoral Act 1993 section 221B – Display of Advertisement of a Specified Kind in the Legislative Compliance section; c) in the Policies section, replace the following wording: i) Delete the text “The Far North District Council considers elections hoardings as temporary signs that are controlled by the Control of the Use of Public Places Bylaw”; ii) Delete the text “The Bylaw states….” in clause 1; iii) Add new clause 4 “Election hoardings on the state highway corridor are not permitted at or above the 70kmph speed limit zone. Candidates should contact the New Zealand Transport Agency for advice”; iv) Replace the wording “two calendar months” with the wording “six weeks” in clause 7 and that the District Plan be amended accordingly; v) Add new wording “by midnight the day ….. ” in clause 7. In Favour: Mayor John Carter, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil Abstained: Deputy Mayor Ann Court |
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8.1 CEO Report to Council 01 May 2020 - 30 June 2020 Agenda item 7.1 document number A2913339, pages 327 - 383 refers. |
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Resolution 2020/63 Moved: Mayor John Carter Seconded: Cr John Vujcich That the Council receive the report “CEO Report to Council 01 May 2020 - 30 June 2020“. The meeting was adjourned from 1.02 pm to 1.32 pm. In Favour: Crs John Carter, Ann Court, David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2020/64 Moved: Mayor John Carter Seconded: Cr Moko Tepania That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil |
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11 Confirmation of Information and Decision in Open Meeting |
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Moved: Mayor John Carter Seconded: Cr Kelly Stratford That Council confirms that the following decisions or information contained in the part of the meeting held with public excluded be restated in public meeting. Item 10.1 – Kaitaia Water Project Approval Cr Felicity Foy declared a conflict of interest in relation to item 10.1 – Kaitaia Water Project Approval and left the meeting. The Councillor requested that the minutes note that she did not receive a copy of the report, but that she did not hear any of the discussion or vote on this particular item.
Item 10.3 – Far North Holdings Limited Reappointment of Director Resolution 2020/58 Moved: Cr John Vujcich Seconded: Mayor John Carter That Council approve the re-appointment of Kevin Baxter as a director of Far North Holdings Limited for a further period to January 2022, at which point he will stand down from the board. In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil Carried 10.4 - Extension of Contract 7-14-600 - Education and Promotion of Waste Minimisation and Sustainability Practices Within the Far North District Resolution 2020/59 Moved: Cr Felicity Foy Seconded: Cr John Vujcich That Council: a) authorise the extension of Contract 7-14-600 ‘Education and Promotion of Waste Minimisation and Sustainability Practices’ to Community Business and Environment Centre (CBEC) from 1 October 2020 to 30 September 2022. b) approve the extension of the contract to the total value of $REDACTED (excluding GST). c) delegate to the Chief Executive any final negotiation of non-material variation and the signing of the contract extension. In Favour: Mayor John Carter, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Kelly Stratford, Moko Tepania and John Vujcich Against: Deputy Mayor Ann Court and Cr Rachel Smith Carried 10.5 – Extension to Contract 7-15-603 Waste Management and Minimisation Services – Southern Resolution 2020/60 Moved: Cr Kelly Stratford Seconded: Cr John Vujcich That Council: a) authorise the extension of Contract 7/15/604 ‘Waste Management and Minimisation Services – Southern’ from 1 October 2020 to 30 September 2022 to Waste Management NZ Ltd for the estimated sum of $REDACTED. b) authorise variations to contract totalling approximately $REDACTED. c) authorise cost fluctuations as specified in the contract for the period of the contract extension estimated at $REDACTED. d) authorise performance payments as specified in the contract for the term of the contract extension at an estimated $REDACTED. e) delegate to the Chief Executive any final negotiation of non-material variations and signing of the contract extension. In Favour: Mayor John Carter, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Kelly Stratford and John Vujcich Against: Deputy Mayor Ann Court, Crs Rachel Smith and Moko Tepania Carried 10.6 – Extension to Contract 7-15-603 Waste Management and Minimisation Services - Northern Resolution 2020/61 Moved: Cr Felicity Foy Seconded: Cr Dave Collard That Council: a) authorise the extension of Contract 7/15/603 ‘Waste Management and Minimisation Services – Northern’ from 1 October 2020 to 30 September 2022 to Northland Waste Ltd for the estimated sum of $REDACTED. b) authorise variations to contract totalling approximately one hundred and fifty one thousand dollars $REDACTED. c) authorise cost fluctuations as specified in the contract for the period of the contract extension estimated at $REDACTED. d) authorise performance payments as specified in the contract for the term of the contract extension at an estimated $REDACTED. e) delegate to the Chief Executive any final negotiation of non-material variations and the signing of the contract extension. In Favour: Mayor John Carter, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Kelly Stratford and John Vujcich Against: Deputy Mayor Ann Court, Crs Rachel Smith and Moko Tepania Carried
In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil Carried |
13 Karakia Whakamutunga – Closing Prayer
Cr Moko Tepania closed the meeting with a Karakia.
The meeting closed at 4.00 pm.
The minutes of this meeting will be confirmed at the Ordinary Council meeting to be held on 25 August 2020.
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CHAIRPERSON