Te Hiku Community Board Meeting Minutes - UNCONFIRMED

14 July 2020

 

   MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE Te Ahu, Cnr Matthews Ave and South Road, Kaitaia
ON Tuesday, 14 July 2020 AT 10:01 am

 

PRESENT:                   Chairperson Adele Gardner, Member Darren Axe, Member Sheryl Bainbridge, Member Jaqi Brown, Member John Stewart

APOLOGIES:              Councillor Felicity Foy 

1            Karakia Timatanga – Opening Prayer

Member Darren Axe opened the meeting with a Prayer.

2            Public Forum

Sheryl Shine spoke regarding Item 7.2 – Item Left to Lie on the Table Naming of Paper Road off Kaimaumau Road, Waiharara Between 224 & 32 Kaimaumau Rd, To Shine Road.

Sheryl Shine presented a petition to the Te Hiku Community Board requesting a walkway at Houhora Heads.

Fiona King spoke regarding Item 7.2 Item Left to Lie on the Table - Naming of Paper Road off Kaimaumau Road, Waiharara Between 224 & 32 Kaimaumau Rd, To Shine Road.

Attachments tabled at meeting

1     Tabled Document - Sheryl Shine Map of Shine Road

2     Tabled Document - Petition Houhora Heads Road walkway

3            Apologies and Conflicts of Interest

Apology

Resolution  2020/35

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the apology received from Cr Foy be accepted and leave of absence granted.

Carried

 

4            Deputations

Nil

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A2891309, pages 12 - 22 refers.

resolution  2020/36

Moved:       Member Darren Axe

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 2 June 2020 be confirmed as a true and correct record with the following amendments:

i)          Item 7.3 Naming of Paper Road Off Kaimaumau Road, Waiharara Between 224 and 232 Kaimaumau Road to Shine Road – resolution should read

“That the Te Hiku community agrees that the report “Naming of Paper Road Off Kaimaumau Road, Waiharara between 224 and 232 Kaimaumau Road, to Shine Road” be left to lie on the table and request that evidence of consultation with property owners on the road be provided”.

ii)         Item 7.4  Establishment of Te Hiku Drainage Area Committees – Member Sheryl Bainbridge confirmed Aaron Bainbridge has confirmed that he will sit on the Kaikino and Waiharara Area Drainage Committee and correction of Fred Petricevich who will also sit on the Kaikino and Waiharara Area Drainage Committee.

iii)       Item 7.5 Funding Applications – resolution b should say “requests that Friends of Rangikapiti Reserve Society Incorporated provide the Te Hiku Community Board with evidence of confirmation from the Department of Conservation before installing the steps in the reserve takes place.

Carried

6            Speakers

Evan MacKay, representing Tokerau Beach-Whatuwhiwhi Residents and Ratepayers, spoke regarding Item 7.6 – Funding Applications.

7            Reports

7.1         Chairperson and Member Reports

Agenda item 7.1 document number A2891314, pages 23 - 40 refers.

Resolution  2020/37

Moved:       Chairperson Adele Gardner

Seconded:  Member Jaqi Brown

That the Te Hiku Community Board

a)      note the reports from Chairperson Gardner and Members Axe, Bainbridge, Brown and Stewart.

b)      requests information be provided to the Board on the process of establishing and implementing a reserve management plan for Rangitoto Reserve, Mangonui, including ways to implement a weed management regime that will mitigate adverse effects on neighbouring sites and will take into account the significant cultural and historical values of the Rangitoto Reserve.

Carried

Attachments tabled at meeting

1     Additional Information for Member Bainbridge’s Report

 

The meeting was adjourned from 11.05 am to 11.16 am.

 

7.2         Item Left to Lie on the Table - Naming of Paper Road off Kaimaumau Road, Waiharara between 224 & 232 Kaimaumau Road, to Shine Road.

Agenda item 7.2 document number A2908032, pages 41 - 58 refers.

Resolution  2020/38

Moved:       Member Sheryl Bainbridge

Seconded:  Member Darren Axe

That the Te Hiku Community Board

a)      Uplifts the report “Naming of Paper Road Off Kaimaumau Road, Waiharara Between 224 & 232 Kaimaumau Road, to Shine Road” for consideration.

b)      pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a paper road off Kaimaumau Rd as Shine Road.  The paper road is located between 224 & 232 Kaimaumau Rd as per map (A2908019).

c)     As per map (A2908019) the named portion of the road is to start at Kaimaumau Road and to end at the eastern end of Pt Lot 1 DP 13971 (the Lily Pond).

In Favour:       Members Darren Axe, Sheryl Bainbridge and John Stewart

Against:           Members Adele Gardner and Jaqi Brown

Carried

Note: request staff contact affected property owner/s and support them to notify relevant service providers/organisations of the name change so that there is as little action as possible for the property owners to be undertaken.

 

7.3         Te Hiku New Footpaths Programme 2020/21

Agenda item 7.3 document number A2896404, pages 59 - 66 refers.

Resolution  2020/39

Moved:       Member Darren Axe

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board

a) agrees to the 2020/21 Footpath Programme:

i)       Kaitaia - SH1 Matthews Avenue

ii)      Kaitaia - Dominion Road

iii)     Pukenui - SH1 Harbour View Road to private access

iv)     Ahipara - Foreshore Road toilets to Panorama Lane

v)      Mangonui - Mill Bay Road Rangikapiti Road to Richmond Road link

vi)     Mangonui - Mill Bay Road to Rangikapiti Road

vii)    Ahipara - Foreshore Road Tasman Heights to toilets

b)        requests that Council consider undertaking the work for v) and vi) at the same time for cost efficiencies.

Carried

 

7.4         Ground Lease of 28 Matai Bay Road, Karikari to Fire & Emergency NZ

Agenda item 7.4 document number A2896180, pages 67 - 77 refers.

Resolution  2020/40

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board recommends that Council:

a)      grants a new 33-year ground lease to Fire & Emergency NZ on 2,467.5 square meters of land at 28 Matai Bay Road, Karikari being part Lot 103 DP 54644, being 1.0390ha and part Record of Title NA4C/203 and vested in Far North District Council as a recreation reserve.

b)      authorises the General Manager Infrastructure & Asset Management to negotiate and agree the final terms and conditions of the lease.

c)      transfers ownership of the existing improvements to Fire and Emergency NZ for $1.00 and writes off the book value against retained earnings.

d)      proceeds with the classification of the 2,467.5 square meters of land subject to the lease as Local Purpose (community building) Reserve and the balance as Recreation Reserve under the Reserves Act 1997.

e)      Far North District Council, in its role as administering body of the Matai Bay Road recreation reserve and as the delegate for the Minister of Conservation, subject to the provisions of the Reserves Act 1977, grants and consents to a new lease of part of the Matai Bay Road recreation reserve being Lot 103  DP 54644 and part Record of Title NA4C/203. The term of the lease shall be:

i)       Term: 33 years without right of renewal.

ii)      Area: Approximately 2,467.5 square metres as highlighted on the plan attached as Attachment 1.

Carried

 

7.5         Te Hiku Statement of Community Board Fund Account as at 31 May 2020

Agenda item 7.5 document number A2900240, pages 78 - 81 refers.

Resolution  2020/41

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Board Fund Account as at 31 May 2020“.

Carried

 

7.6         Funding Applications

Agenda item 7.6 document number A2861988, pages 82 - 106 refers.

Resolution  2020/42

Moved:       Member Sheryl Bainbridge

Seconded:  Chairperson Adele Gardner

That Te Hiku Community Board

a)         approves the sum of $2,400 (plus GST if applicable) be paid from the Board’s Community Fund account to Goodlife Projects Charitable Trust for costs towards purchasing a shipping container for equipment storage to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

b)        agrees that the applications received from Omatai Waka Ama Club and Tokerau Beach – Whatuwhiwhi Residents and Ratepayers funding applications are left to lie on the table until after the Infrastructure Grant decisions are made.

Carried

Attachments tabled at meeting

1     Tabled Document - Tokerau-Whatuwhiwhi Residents and Ratepayers Donation Form

2     Tabled Document - Tokerau-Whatawhiwhi Residents and Ratepayers Camera Installation Proposal

At 12:25 pm, Member John Stewart left the meeting. At 12:27 pm, Member John Stewart returned to the meeting.

The meeting was adjourned from 12.31 pm to 1.17 pm.

8            Notice of Motion

8.1         Notice of Motion - Allocation of Funding

Supplementary Agenda item 8.1 document number A2913477, pages 4 - 7 refers.

Resolution  2020/43

Moved:       Chairperson Adele Gardner

Seconded:  Member John Stewart

That the Te Hiku Community Board allocates $26,000 from the 2020/2021 Community Grants Fund and $11,150 from the 2020/2021 Placemaking Fund to XCape Design Limited to undertake the following projects:

i)          Allen Bell Park $7,250

ii)         Awanui $11,800

iii)       Korora Park Ahipara $9,850

iv)       Unahi Wharf $8,250

Carried

 

9            Karakia Whakamutunga – Closing Prayer

Member Jaqi Brown closed the meeting with a Prayer.

10          Meeting Close

The meeting closed at 1.29 pm.

 

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting to be held on 25 August 2020.

 

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CHAIRPERSON