Extraordinary Council Meeting Minutes

14 July 2020

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Tuesday, 14 July 2020 AT 3.30 pm

PRESENT:                   Mayor John Carter (HWTM), Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich

IN ATTENDANCE:      Mike Edmonds (Kaikohe-Hokianga Community Board Chairperson), Adele Gardner (Te Hiku Community Board Chairperson), Belinda Ward (Bay of Islands-Whangaroa Community Board)

STAFF PRESENT:      Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Corporate Services), Darrell Sargent (General Manager Strategic Planning and Policy)

1            Karakia Timatanga – Opening Prayer

His Worship the Mayor declared the meeting open and Cr Tepania commenced the meeting with a Karakia.

2            Appointment of Chairperson for this meeting

Resolution  2020/42

Moved:       Mayor John Carter

Seconded:  Cr Moko Tepania

That Council agree that Councillor Rachel Smith be appointed as Chair for this meeting in the physical absence of the Mayor and the Deputy Mayor.

Carried

3            Apologies and Declarations of Interest

Resolution  2020/43

Moved:       Cr Rachel Smith

Seconded:  Cr Felicity Foy

That apologies from Cr Stratford for her early departure and Cr Radich be received and accepted.

Carried

4            Deputation

Nil

5            Mayoral Announcements

6            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2020/44

Moved:       Cr Rachel Smith

Seconded:  Cr Dave Collard

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
5.1 - Request for Support for Public Sculpture in Kerikeri - Te Haa o te Ao	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
5.2 - Provincial Growth Fund Negotiations for Roading Projects	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

7            Karakia Whakamutunga – Closing Prayer

8            Meeting Close

The meeting closed at 4:22 pm.

The minutes of this meeting were confirmed at the Council meeting held on 13 August 2020.

...................................................

CHAIRPERSON