Te Hiku Community Board Meeting Minutes - UNCONFIRMED

2 June 2020

 

   MINUTES OF Te Hiku Community Board Meeting
HELD electronically via TEAMS
ON Tuesday, 2 June 2020 AT 10:00 am

PRESENT:                   Chairperson Adele Gardner, Member Darren Axe, Member Sheryl Bainbridge, Member Jaqi Brown, Member John Stewart, Councillor Felicity Foy

IN ATTENDANCE:      Lesley Wallace – Sport Northland

1            karakia timatanga – opening Prayer

Member Jaqi Brown opened the meeting with a karakia/prayer.

2            Apologies and conflicts of Interest

Apology

Resolution  2020/19

Moved:       Chairperson Adele Gardner

Seconded:  Member Jaqi Brown

That the apology received from Member Lawrie Atkinson be accepted and leave of absence granted.

Carried

Note - Member Jaqi Brown declared a conflict of interest in relation to item 7.7 – Rural Travel Funding – Applications Winter 2019/20 due to her son being a member of the Te Rarawa Rugby Club.

3            Public Forum

There was no public forum during the virtual meeting.

4            Deputations

There were no requests for deputations.

5            Speakers

Bart van der Meer, representing Volunteering Northland spoke in relation to Item 7.5 – Funding Applications.

John Haines, representing Friends of Rangikapiti Reserve spoke in relation to Item 7.5 – Funding Applications.

John Drew, representing Mangonui Cemetery spoke in relation to Item 7.5 – Funding Applications.

Rachel Foster, representing Far North Hospice spoke in relation to Item 7.5 – Funding Applications.

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A2806218, pages 12 - 17 refers.

Resolution  2020/21

Moved:       Chairperson Adele Gardner

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 10 March 2020 be confirmed as a true and correct record.

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

Carried

7            Reports

7.1         Chairperson and Member Reports

Agenda item 7.1 document number A2881879, pages 18 - 27 refers

Resolution  2020/22

Moved:       Member Jaqi Brown

Seconded:  Member Darren Axe

That the Te Hiku Community Board

a)         note the reports from the Chairperson and Members Axe, Bainbridge, Brown and Stewart.

b)        request Council install a rubbish bin or bins (preferably as close to the flying fox as possible) at Jaycee Park, Kaitaia.

c)         request a report be presented to Council for the cost of the re-drilling of the bore at the Houhora Fishing Club, Houhora.

d)        request Council to confirm when the Te Hiku ward tour will take place and for the members to be able to provide input into the tour.

e)         request Council to confirm when the Combined Community Board workshop will take place.

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

Carried

7.2         Memorial Seat Donation

Agenda item 7.2 document number A2869105, pages 28 - 32 refers.

Resolution  2020/23

Moved:       Chairperson Adele Gardner

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board:

a)      accept the donation of a granite seat from Geard’s Funeral Home

b)      approve the installation of a granite seat at Remembrance Park, Kaitaia in the location indicated on the attached form.

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

Carried

 

7.3         Naming of paper road off Kaimaumau Road, Waiharara between 224 & 232 Kaimaumau Road, to Shine Road.

Agenda item 7.3 document number A2844741, pages 33 - 45 refers

Resolution  2020/24

Moved:       Councillor Felicity Foy

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board agrees that the report ‘Naming of Paper Road Off Kaimaumau Road, Waiharara Between 224 and 232 Kaimaumau Road, to Shine Road” be left to lie on the table and request that evidence of confirmation from property owners on the road agree to the name change.

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

carried

7.4         Establishment of Te Hiku Drainage Area Committees

Agenda item 7.4 document number A2865706, pages 46 - 49 refers

Resolution  2020/25

Moved:       Chairperson Adele Gardner

Seconded:  Member John Stewart

a)      Re-establish the Kaitaia, Motutangi and Kaikino and Waiharara Area Drainage Committee;

b)      Appoint the following members to the Kaitaia Drainage Area Committee

i)       Fiona King

ii)      Joe King

iii)     Jim Bennett (still to confirm)

iv)     Mike Masters (still to confirm)

v)      Greg Yuretich (still to confirm)

vi)     Tim Garton

vii)    Adele Gardner – Te Hiku Community Board representative

c)      Appoint the following members to the Motutangi Drainage Area Committee

i)       Paul Harvey

ii)      Jeremy White

iii)     Neil Thompson (still to confirm)

iv)     Kevin Campbell (still to confirm)

v)      Darren Axe - Te Hiku Community Board representative

d)      Appoint the following members to the Kaikino and Waiharara Drainage Area Committee

i)       Aaron Bainbridge (still to confirm)

ii)      Fred Pretricevich

iii)     Joe Milich

iv)     Adriene Bartlett

v)      Dean Radojkovich

vi)     Darren Axe - Te Hiku Community Board representative

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

Carried

 

The meeting was adjourned from 12.05 pm to 12.22 pm.

7.5         Funding Applications

Agenda item 7.5 document number A2861972, pages 50 - 82 refers.

Motion

Moved:       Member Sheryl Bainbridge

Seconded:  Member John Stewart

That Te Hiku Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion to support the following Community Outcomes:

i)        Proud Vibrant Communities

ii)       Communities that are healthy, safe, connected and sustainable

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

Amendment

Moved:       Member Sheryl Bainbridge

Seconded:  Member John Stewart

That a grant of $3,000 be approved.

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

carried

The amendment became the substantive motion.

resolution 2020/26

Moved:       Member Sheryl Bainbridge

Seconded:  Member John Stewart

That Te Hiku Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

carried

resolution 2020/27

Moved:       Chairperson Adele Gardner

Seconded:  Member Sheryl Bainbridge

That Te Hiku Community Board

a)         approves the sum of $3,699 (plus GST if applicable) be paid from the Board’s Community Fund account to Friends of Rangikapiti Reserve Society Inc for costs towards construction of steps within the reserve to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

b)         requests that Rangikapiti Reserve Society provide the Te Hiku Community Board with evidence of confirmation from the Department of Conservation before installing the steps in the reserve takes place.

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

carried

resolution 2020/28

Moved:       Member Sheryl Bainbridge

Seconded:  Chairperson Adele Gardner

That Te Hiku Community Board approves the sum of $6,100 (plus GST if applicable) be paid from the Board’s Community Fund account to Mangonui Cemetery Committee for costs towards their spraying and clearing of felled trees to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

carried

Resolution 2020/29

That Te Hiku Community Board approves the sum of $4,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Hospice Far North for costs specialist palliative care services to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

carried

7.6         Project Funding Reports

Agenda item 7.6 document number A2861794, pages 83 - 102 refers

Resolution  2020/30

Moved:       Member Jaqi Brown

Seconded:  Member Sheryl Bainbridge

That Te Hiku Community Board note the project reports received from:

a)      Children’s Autism Foundation

b)      IO Creatives

c)      JoyFest

d)      Resonance Tour

e)      Whakawhiti Ora Pai

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

Carried

 

7.7         Rural Travel Funding - Applications Winter 2019/20

Agenda item 7.7 document number A2862210, pages 103 - 137 refers.

Lesley Wallace, Sport Northland spoke to this report and declared a conflict of interest as she is a Committee Member of the Te Rarawa Rugby Club.

Resolution  2020/31

Moved:       Chairperson Adele Gardner

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a)      Te Rarawa Rugby Club                                                                                           $1,600

b)      Kaitaia Rugby Club                                                                                                 $1,600

c)      Kaitaia Pirates Sports Club                                                                                       $700

d)      Taipa Area School                                                                                                      $500

e)      408 Community Trust                                                                                             $1,000

f)       Special Olympics BOI                                                                                                $500

g)      Kaingaroa School                                                                                                       $150

h)      Mangonui School                                                                                                       $500

i)       Ngataki School                                                                                                           $215

j)       Te Hapua School                                                                                                        $420

Total                                                                                                                          $7,185

That this funding is allocated subject to:

·    If the season does not take place, or is shortened, the Funding Advisor, on the advice of Sport Northland, is authorised to reduce or decline the funding granted, with any monies not paid out to be carried over to the next financial year.

·    The Funding Advisor will report back to the Community Board on any funding that is declined or reduced on the advice of the Sport Northland Community Connector.

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

Carried

7.8         Rural Travel Funding Project Reports

Agenda item 7.8 document number A2862195, pages 138 - 149 refers.

Resolution  2020/32

Moved:       Chairperson Adele Gardner

Seconded:  Member Jaqi Brown

That the Te Hiku Community Board note the Rural Travel Project Reports from:

a)      408 Community Trust

b)      Mangonui School

c)      Te Hapua School

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

Carried

7.9         Te Hiku Statement of Community Board Fund Account as at 30 April 2020

Agenda item 7.9 document number A2875538, pages 150 - 152 refers.

Resolution  2020/33

Moved:       Member Jaqi Brown

Seconded:  Member Darren Axe

That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Board Fund Account as at 30 April 2020“.

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

Carried

8            Information Reports

8.1         Te Hiku Statement of Financial Performance Activities by Ward for the period ending 31 March 2020

Agenda item 8.1 document number A2876745, pages 153 - 155 refers.

Resolution  2020/34

Moved:       Member Sheryl Bainbridge

Seconded:  Chairperson Adele Gardner

That the Te Hiku Community Board receives the report Te Hiku Statement of Financial Performance Activities by Ward for the period ending 31 March 2020.

In Favour:       Adele Gardner, Darren Axe, Sheryl Bainbridge, Jaqi Brown, John Stewart and Felicity Foy

Against:           Nil

Carried

8.2         Te Hiku Community Hall Annual Information Update

Agenda item 8.2 document number A2823664, pages 156 - 157 refers.

resolution 2020/36

Moved:       Councillor Felicity Foy

Seconded:  Member Jaqi Brown

That the Te Hiku Community Board

a)         receives the report “Te Hiku Community Hall Annual Information Update”.

b)        requests that a report on the halls and the costs per hall, and accumulated depreciation costs per hall are provided to the Te Hiku Community Board, including options for the ongoing use of the Community Halls, to the August Community Board meeting, if not earlier.

Carried

 

8            Meeting Close

The meeting closed at 1.55 pm.

 

The minutes of this meeting will be confirmed at the Te Hiku Community Board meeting to be held on 14 July 2020.

 

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CHAIRPERSON