Kaikohe-Hokianga Community Board Meeting Minutes Unconfirmed

3 June 2020

MINUTES OF the Kaikohe-Hokianga Community Board Meeting
HELD ONLINE VIA MICROSOFT TEAMS ON Wednesday, 3 June 2020 AT 10.30 am

PRESENT:              Chairperson Mike Edmonds, Deputy Chairperson Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Councillor John Vujcich, Councillor Moko Tepania.

IN ATTENDANCE: Cheryl Smith (Sport Northland Coordinator).

1            Apologies and conflicts of Interest

There were no apologies or declarations of interest..

2            Public Forum

Public participation was not enabled for this virtual meeting.

3            Deputations

There were no requests for deputations for this meeting

4            Speakers

Local Grant Funding Applications

· Bay of Islands Waldorf Education Trust representative, Debbie Raphael.

· Volunteering Northland representative, Bart van der Meer.

· Kaikohe Business Association representative, Joe Noel.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A2865776, pages 12 - 18 refers.

Resolution  2020/14

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 4 March 2020 as a true and correct record.

carried

6            Reports

6.1         Memorial Park Design

Agenda item 7.1 document number A2886598, pages 19 - 32 refers.

Sheryl Gavin (Manager – Corporate Planning & Community Development)  spoke to this report.

Resolution  2020/15

Moved:       Member John Vujcich

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board ask staff to commission a site plan for Memorial Park, Kaikohe with allocated funding of $17,000.

carried

6.2         Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 April 2020

Agenda item 7.2 document number A2883611, pages 33 - 35 refers.

Resolution  2020/16

Moved:       Member Alan Hessell

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 April 2020.

carried

6.3         Rural Travel Funding Project Reports

Agenda item 7.3 document number A2862175, pages 36 - 43 refers.

Resolution  2020/17

Moved:       Member Laurie Byers

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board note the Rural Travel Project Report(s) from:

a)      Kaikohe Amateur Football Club.

b)      Kerikeri Gymnastics.

carried

6.4         Rural Travel Funding - Applications Winter round 2019/20

Agenda item 7.4 document number A2862186, pages 44 - 60 refers.

Motion

Moved:       Member Laurie Byers

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board;

a)    allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

1.       Parafed Northland - $777.20

2.       Rawene School - $2,750.00

3.       Kaikohe Rugby Football and Sports Club - $2,800.00

4.       Mid North United Sports Incorporated - $1,400.00

5.       Northland Basketball Association - $600.00

TOTAL       $8,327.20

b)    that this funding is allocated subject to:

1.       the season taking place, or being shortened;

2.       the Funding Advisor, on the advice of Sport Northland, being authorised to reduce or decline the funding granted, with any monies not paid out to be carried over to the next financial year.

3.       the Funding Advisor reporting back to the Community Board on any funding that is declined or reduced on the advice of the Sport Northland Community Connector.

Amendment

Moved:       Member John Vujcich

Seconded:  Member Louis Toorenburg

c) that the Community Board write to Sport Northland to ask that the distance of travel in the Kaikohe-Hokianga Ward be considered, as well as population, when allocating funding.

carried

The amendment became the substantive motion.

Resolution  2020/18

Moved:       Member John Vujcich

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board;

a)    allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

1.       Parafed Northland - $777.20

2.       Rawene School - $2,750.00

3.       Kaikohe Rugby Football and Sports Club - $2,800.00

4.       Mid North United Sports Incorporated - $1,400.00

5.       Northland Basketball Association - $600.00

TOTAL      $8,327.20

b)    that this funding is allocated subject to:

1.       the season taking place, or being shortened;

2.       the Funding Advisor, on the advice of Sport Northland, being authorised to reduce or decline the funding granted, with any monies not paid out to be carried over to the next financial year.

3.       the Funding Advisor reporting back to the Community Board on any funding that is declined or reduced on the advice of the Sport Northland Community Connector;

c) that the Community Board write to Sport Northland to ask that the distance of travel in the Kaikohe-Hokianga Ward be considered, as well as population, when allocating funding.

Carried

6.5         Project Funding Reports

Agenda item 7.5 document number A2886389, pages 61 - 75 refers.

Resolution  2020/19

Moved:       Member Louis Toorenburg

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)    Hokianga Community Educational Trust - Festival for Change

b)    Kohukohu Community Library

c)    Kaikohe Business Association

d)    Rawene Golf Club

carried

6.6         Funding Applications

Agenda item 7.6 document number A2886388, pages 76 - 108 refers.

MOTION

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $______ (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Canine Association for costs towards community dog training classes to support the following Community Outcomes:

i) communities that are healthy, safe, connected and sustainable.

ii) proud, vibrant communities.

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $______ (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Waldorf Education Trust for costs towards parent workshops to support the following Community Outcomes:

i) communities that are healthy, safe, connected and sustainable.

ii) proud, vibrant communities.

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $______ (plus GST if applicable) per year for three years (2020/21, 2021/22 and 2022/23) be paid from the Board’s Community Fund account to the Kaikohe Business Association for costs towards their Community Patrol vehicle to support the following Community Outcomes:

i)          communities that are healthy, safe, connected and sustainable.

ii)         proud, vibrant communities.

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $______ (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion to support the following Community Outcomes:

i)          communities that are healthy, safe, connected and sustainable.

ii)         proud, vibrant communities.

MOTION TO EXCLUDE THE PUBLIC

Resolution  2020/20

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the public be excluded from the Kaikohe-Hokianga Community Board meeting to discuss the funding applications (items 6.6) - to enable a free and frank expression of members by or between or to members or officers or employees of any local authority (s7(2)(f)(i) of the Local Government Official Information and Meetings Act.

carried

The public was excluded at 12:10 pm.

Resolution to Readmit the Public

Resolution  2020/21

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board move out of public excluded into open meeting.

Carried

The public was readmitted at 12:39 pm.

6.6 Funding Applications

Agenda item 7.6 document number A2886388, pages 76 – 108 refers.

MOTION

Moved:       Chairperson Mike Edmonds

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy award the sum of $1,500 (plus GST if applicable) to Bay of Islands Canine Association for costs towards community dog training classes to support the following Community Outcomes:

i) communities that are healthy, safe, connected and sustainable.

ii) proud, vibrant communities.

Amendment

Moved:       Member John Vujcich

Seconded:  Member Laurie Byers

b) request Council to work with the Bay of Islands Canine Association to publicise the dog training classes held in Kaikohe to further encourage responsible dog ownership.

CARRIED

Amendment

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $500 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Waldorf Education Trust for costs towards parent workshops to support the following Community Outcomes:

i)     communities that are healthy, safe, connected and sustainable.

ii)     proud, vibrant communities.

CARRIED

Amendment

Moved:       Chairperson Mike Edmonds

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1000 (plus GST if applicable) per year for three years (2020/21, 2021/22 and 2022/23) be paid from the Board’s Community Fund account to the Kaikohe Business Association for costs towards their Community Patrol vehicle to support the following Community Outcomes:

i)     communities that are healthy, safe, connected and sustainable.

ii)     proud, vibrant communities.

CARRIED

Amendment

Moved:       Chairperson Mike Edmonds

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1000 (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion to support the following Community Outcomes:

i)        communities that are healthy, safe, connected and sustainable.

ii)       proud, vibrant communities.

CARRIED

The amendments became the substantive motion.

RESOLUTION 2020/22

Moved:       Member John Vujcich

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy:

a) award the sum of $1500 (plus GST if applicable) to Bay of Islands Canine Association for costs towards community dog training classes to support the following Community Outcomes:

i)     communities that are healthy, safe, connected and sustainable.

ii)    proud, vibrant communities.

b) request Council to work with the Bay of Islands Canine Association to publicise the dog training classes held in Kaikohe to further encourage responsible dog ownership.

RESOLUTION 2020/23

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $500 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Waldorf Education Trust for costs towards parent workshops to support the following Community Outcomes:

i)     communities that are healthy, safe, connected and sustainable.

ii)    proud, vibrant communities.

RESOLUTION 2020/24

Moved:       Chairperson Mike Edmonds

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1000 (plus GST if applicable) per year for three years (2020/21, 2021/22 and 2022/23) be paid from the Board’s Community Fund account to the Kaikohe Business Association for costs towards their Community Patrol vehicle to support the following Community Outcomes:

i)     communities that are healthy, safe, connected and sustainable.

ii)    proud, vibrant communities.

RESOLUTION  2020/25

Moved:       Chairperson Mike Edmonds

Seconded:  Member Moko Tepania

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $1000 (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion to support the following Community Outcomes:

i)       communities that are healthy, safe, connected and sustainable.

ii)      proud, vibrant communities.

CARRIED

7            Information Reports

7.1         Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 March 2020

Agenda item 8.1 document number A2876617, pages 109 - 110 refers.

Resolution  2020/26

Moved:       Member Moko Tepania

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 March 2020.

Carried

7.2         Kaikohe - Hokianga Community Hall Annual Information update

Agenda item 8.2 document number A2823676, pages 111 - 168 refers.

Resolution  2020/27

Moved:       Member Laurie Byers

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board receives the “Kaikohe-Hokianga Community Hall Annual Information Update”.

Carried

8            Meeting Close

The Meeting closed at 12:56 pm.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 1 July 2020.

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CHAIRPERSON