Ordinary Council Meeting Minutes

30 June 2020

 

   MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Tuesday, 30 June 2020 AT 10:05 am

 

PRESENT:                    Mayor John Carter (HWTM), Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich

IN ATTENDANCE:      Mike Edmonds (Kaikohe-Hokianga Community Board Chairperson), Adele Gardner (Te Hiku Community Board Chairperson), Belinda Ward (Bay of Islands-Whangaroa Community Board)

STAFF PRESENT:       Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Corporate Services), Darrell Sargent (General Manager Strategic Planning and Policy)

1          Karakia Timatanga – Opening Prayer

His Worship the Mayor commenced the meeting with a prayer.

2          Apologies and Declarations of Interest

Apology

Resolution  2020/50

Moved:       Mayor John Carter

Seconded:  Cr Dave Collard

That the apology received from Deputy Mayor Ann Court and Couuncillor Mate Radich be accepted and leave of absence granted.

Carried

 

Cr Rachel Smith joined the meeting virtually via Microsoft Teams

3          Deputation

Nil

4          Mayoral Announcements   

Nil

5          Reports

5.1         Adoption of the 2020/21 Annual Plan

Agenda item 5.1 document number A2901552, pages 12 - 80 refers

Resolution  2020/51

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That Council:

a)   adopt the Annual Plan for 2020/21.

b)   delegate authority to the Chief Executive Officer to approve any minor accuracy, grammatical or formatting amendments prior to the Annual Plan 2020/21 being published and uploaded onto the Far North District Council website.

Amendment

Moved:       Cr Moko Tepania

Seconded:  Cr John Vujcich

c)    in recognising Kaikohe Memorial Hall as a District Wide Facility, and as recommended by the Kaikohe-Hokianga Community Board and the Infrastructure Committee to remove the Kaikohe Memorial Hall from Kaikohe-Hokianga Ward Rate.

Carried

Amendment

Moved:       Cr Felicity Foy

Seconded:  Cr Kelly Stratford

d)   add $56k for Te Hiku Ward town beautification in the 2020/2021 Annual Plan,

Carried

The amendments become the substantive motion.

That Council:

a)           adopt the Annual Plan for 2020/21.

b)          delegate authority to the Chief Executive Officer to approve any minor accuracy, grammatical or formatting amendments prior to the Annual Plan 2020/21 being published and uploaded onto the Far North District Council website.

c)           in recognising Kaikohe Memorial Hall as a District Wide Facility, and as recommended by the Kaikohe-Hokianga Community Board and the Infrastructure Committee to remove the Kaikohe Memorial Hall from Kaikohe-Hokianga Ward Rate.

d)          add $56k for Te Hiku Ward town beautification in the 2020/2021 Annual Plan,

Carried

 

5.2         Setting of Rates, due dates and penalties for 2020-2021

Agenda item 5.2 document number A2905294, pages 81 - 91 refers

Cr Smith Abstained

Resolution  2020/52

Moved:       Mayor John Carter

Seconded:  Cr Moko Tepania

That, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), Council sets the rates as described below for the year commencing 1st July 2020 and concluding 30th June 2021;

 

All rates are shown inclusive of GST

 

GENERAL RATE

 

General Rate

Differentiated on the basis of land use set on all rateable land

Differential

Basis

Rate

General Differential

Per $ of Land Value

$0.0046211

Commercial Differential

Per $ of Land Value

$0.0127080

 

Uniform Annual General Charge (UAGC):

A UAGC of $450.00 per Separately Used or Inhabited Part (SUIP) of a rateable Rating Unit

 

TARGETED RATES

 

Ward Services Rate

Differentiated on the basis of location set on all rateable land in the identified wards

Differential

Basis

Rate

BOI - Whangaroa Ward

Per SUIP

$310.60

Te Hiku Ward

Per SUIP

$276.10

Kaikohe - Hokianga Ward

Per SUIP

$339.00

 


 

ROADING RATES

Uniform Roading Rate

A Uniform Targeted Rate of $100 per Separately Used or Inhabited Part (SUIP) of a rateable Rating Unit 

 

Differential Roading Rate

Differentiated on the basis of land use set on all rateable land

Differential

Basis

Rate

Residential

Per $ of Land Value

$0.0001019

Lifestyle

Per $ of Land Value

$0.0001038

Farming General

Per $ of Land Value

$0.0001182

Horticulture

Per $ of Land Value

$0.0000756

Dairy

Per $ of Land Value

$0.0001740

Forestry

Per $ of Land Value

$0.0018944

Commercial

Per $ of Land Value

$0.0002727

Industrial

Per $ of Land Value

$0.0003300


Mining/Quarry

Per $ of Land Value

$0.0085496

Other

Per $ of Land Value

$0.0001779

 

Stormwater Rate

Differentiated on the basis of land use set on all rateable land identified in the rating area maps for the urban communities;

Ahipara

Haruru Falls

Kaikohe

Kawakawa

Awanui

Hihi

Kaimaumau

Karikari

East Coast

Houhora/Pukenui

Kaitaia

Kerikeri/Waipapa

Kohukohu

Okaihau

Paihia/Te Haumi

Taupo Bay

Moerewa

Opononi/Omapere

Rawene

Tauranga Bay

Ngawha

Opua/Okiato

Russell

Whangaroa/Kaeo

 

Differential

Basis

Rate

General Differential

Per Rating Unit

$35.78

Commercial Differential

Per Rating Unit

$71.56

 

DEVELOPMENT RATES

 

Paihia CBD Development Rate

Differentiated on the basis of land use set on all rateable land identified in the rating area maps;

Differential

Basis

Rate

General Differential

Per SUIP

$18.00

Commercial Differential

Per SUIP

$56.00

 

Kaitaia BID Rate

Commercial rating units defined in the rating area map

Basis

Rate

Per $ of Land Value

$0.0013444

 

BOI Recreation Centre Rate

Rating Units defined in the rating area map

Basis

Rate

Per SUIP

$5.00

 

PRIVATE ROADING RATES

 

Hupara Road Sealing Rates

Rating Units defined in the rating area map

Basis

Rate

Per SUIP

$661.73

 

SEWERAGE RATES

 

Separate sewerage rates are set for each sewerage scheme differentiated on the basis the supply or availability of supply to each scheme.

 

The additional pan rate is set on the basis of the third and subsequent water closet or urinal within the rating unit. A rating unit used primarily as a residence for a single household will be treated as having a single pan.

 

Ahipara Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$207.55

Available

Per Rating Unit

$207.55

Additional Pan Rate

Per additional pan

$124.53

 

East Coast Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$156.01

Available

Per Rating Unit

$156.01

Additional Pan Rate

Per additional pan

$93.61

 

Hihi Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$435.28

Available

Per Rating Unit

$435.28

Additional Pan Rate

Per additional pan

$261.17

 

Kaeo Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$543.34

Available

Per Rating Unit

$543.34

Additional Pan Rate

Per additional pan

$326.00

 

Kaikohe Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$148.69

Available

Per Rating Unit

$148.69

Additional Pan Rate

Per additional pan

$89.21

 

Kaitaia and Awanui Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$189.43

Available

Per Rating Unit

$189.43

Additional Pan Rate

Per additional pan

$113.66

 

Kawakawa Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$364.59

Available

Per Rating Unit

$364.59

Additional Pan Rate

Per additional pan

$218.75

 

Kerikeri Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$309.62

Available

Per Rating Unit

$309.62

Additional Pan Rate

Per additional pan

$185.77

 

Kohukohu Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$542.77

Available

Per Rating Unit

$542.77

Additional Pan Rate

Per additional pan

$325.66

 

Opononi Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$237.68

Available

Per Rating Unit

$237.68

Additional Pan Rate

Per additional pan

$142.61

 

Paihia Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$272.98

Available

Per Rating Unit

$272.98

Additional Pan Rate

Per additional pan

$163.79

 

Rangiputa Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$205.62

Available

Per Rating Unit

$205.62

Additional Pan Rate

Per additional pan

$123.37

 

Rawene Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$426.96

Available

Per Rating Unit

$426.96

Additional Pan Rate

Per additional pan

$256.18

 

Russell Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$346.27

Available

Per Rating Unit

$346.27

Additional Pan Rate

Per additional pan

$207.76

 

Whangaroa Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$506.12

Available

Per Rating Unit

$506.12

Additional Pan Rate

Per additional pan

$303.67

 

Whatuwhiwhi Sewerage Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$240.25

Available

Per Rating Unit

$240.25

Additional Pan Rate

Per additional pan

$144.15

 

District Wide Sewerage Operating Rate

Operating Rate

Basis

Rate

Connected (All schemes)

Per SUIP

$620.01

Additional Pan Rate

Per additional pan

$372.01

 

 

WATER RATES

Separate water rates are set for each water supply scheme differentiated on the basis the supply or availability of supply to each scheme.

 

Kaikohe Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$224.42

Available

Per Rating Unit

$224.42

 

Kaitaia Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$217.52

Available

Per Rating Unit

$217.52

 

Kawakawa Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$301.96

Available

Per Rating Unit

$301.96

 

Kerikeri Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$129.69

Available

Per Rating Unit

$129.69

 

Okaihau Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$271.95

Available

Per Rating Unit

$271.95

 

Omapere/Opononi Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$576.00

Available

Per Rating Unit

$576.00

 

Paihia Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$169.01

Available

Per Rating Unit

$169.01

 

Rawene Water Capital Rate

Differential

Basis

Rate

Connected

Per SUIP

$380.73

60% Non-Potable

Per SUIP

$0.00

Available

Per Rating Unit

$380.73

 

District Wide Water Operating Rates

The District wide operating rates are assessed on the basis of the quantity of water supplied as recorded by meter.

 

Metered Supply rate (all schemes)

Operating Rate

Basis

Rate

Potable Water

Per m3 Supplied

$3.17

Non-potable Water

Per m3 Supplied

$2.06

 

Non Metered Water Supply Rate (Includes 250 M3 Supply)

Operating Rate

Basis

Rate

Potable Water

Per SUIP

$1,009.87

Non-potable Water

Per SUIP

$732.06

 

DRAINAGE RATES

 

Kaitaia Drainage Area

Basis

Rate

Area of land within the defined rating area

Per hectare

$8.66

 

 

Kaikino Drainage Area (as defined in the FIS)

Differential

Basis

Rate

Differential A

Per hectare

$11.73

Differential B

Per hectare

$5.87

Differential C

Per hectare

$1.96

 

Motutangi Drainage Area (as defined in the FIS)

Differential

Basis

Rate

Differential A

Per hectare

$48.19

Differential B

Per hectare

$24.09

Differential C

Per hectare

$8.05

 

Waiharara Drainage Area (as defined in the FIS)

Differential

Basis

Rate

Differential A

Per hectare

$17.80

Differential B

Per hectare

$8.90

Differential C

Per hectare

$2.97

 

And that, pursuant to Section 24 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council charges the rates for the 2020-2021 rating year by way of four equal instalments.  Each instalment to be paid on or before the due dates set out below; 

 

Rate Instalment

Due Date

Penalty Date

First Instalment

20 August 2020

27 August 2020

Second Instalment

20 November 2020

27 November 2020

Third Instalment

22 February 2021

1 March 2021

Fourth Instalment

20 May 2021

27 May 2021

 

And that, pursuant to Sections 57 and 58 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council imposes the following penalties:

 

A ten percent (10%) penalty on any portion of any instalment of rates assessed in the 2020-2021 financial year that is not paid on or by the due date for payment as detailed above. This penalty will be added on the penalty dates detailed above;

 

And that the water meters be read and invoiced on a six-month cycle, or more often if required, and the subsequent invoices become due for payment set out overleaf.

 

And that, pursuant to Sections 57 and 58 of the Act, Council imposes the following penalties in respect of targeted rates set for the supply of water pursuant to Section 19 of the Act:

 

A ten percent (10%) penalty on any portion of the rate for the supply of water charged pursuant to Section 19 of the Act, as separately invoiced, that is not paid on or by the due date for payment as set out below;

 

Scheme

1st Invoice

Due Date

Penalty Date

2nd Invoice

Due Date

Penalty Date

Kaikohe

Nov-20

21/12/2020

4/01/2021

May-21

21/06/2021

28/06/2021

Kaitaia

Aug-20

21/09/2020

28/09/2020

Feb-21

22/03/2021

29/03/2021

Kawakawa

Jul-20

20/08/2020

27/08/2020

Jan-21

22/02/2021

1/03/2021

Kerikeri

Sep-20

20/10/2020

27/10/2020

Mar-21

20/04/2021

27/04/2021

Okaihau

Jul-20

20/08/2020

27/08/2020

Jan-21

22/02/2021

1/03/2021

Omapere/ Opononi

Jul-20

20/08/2020

27/08/2020

Jan-21

22/02/2021

1/03/2021

Paihia

Oct-20

20/11/2020

27/11/2020

Apr-21

20/05/2021

27/05/2021

Rawene

Jul-20

20/08/2020

27/08/2020

Jan-21

22/02/2021

1/03/2021

 

And that, pursuant to Section 88 of the Act, Council set Postponement Fees as provided for in the relevant Rates Postponement Policies;

 

FEES IN RESPECT OF POSTPONED RATES

Pursuant to Section 88 of the Local Government (Rating) Act 2002, Council will charge a postponement fee on all rates that are postponed under any of its postponement policies.

 

The Postponement fees are as follows:

·    Application Fee: $300

·    Administration Fee: $50 per year

·    Financing Fee on all Postponements: Currently set at 3.00% pa but may vary to match Council’s average cost of funds. At Council’s discretion all these fees may be added to the total postponement balance.

Carried

 

6          Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2020/53

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Extension to Russell Landfill and Recycling Contract

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.2 - Extension of the Community Services and Maintenance Contract to Recreation Services Limited

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.3 - Far North Rural Education Activity Programme Contract

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

11:15 am meeting adjourned and resumed at 11:22 pm

Resolution  2020/54

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That Council moves out of Closed Council into Open Council.

Carried

 

7          Karakia Whakamutunga – Closing Prayer

8          Meeting Close

The meeting closed at 12:08 pm.

 

The minutes of this meeting will be confirmed at the Ordinary Council Meeting to be held on 12 August 2020.

 

...................................................

CHAIRPERSON