Bay of Islands-Whangaroa Community Board Meeting Minutes

4 June 2020

 

   MINUTES OF Bay of Islands-Whangaroa Community Board Meeting
HELD
electronicalLy via TEAMS
ON
Thursday, 4 June 2020 AT 10.00 am

PRESENT:              Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Frank Owen, Member Manuwai Wells, Member Kelly Stratford, Member Dave Hookway, Member Rachel Smith

IN ATTENDANCE: Cheryl Smith (Sport Northland)

1            karakia timatanga – opening Prayer

Councillor Smith opened the meeting with the Council prayer.

2            Apology

Resolution  2020/17

Moved:    Chairperson Belinda Ward

Seconded:      Member Rachel Smith

That the apology for lateness received from Manuwai Wells be accepted.

Carried

3            Public Forum

There was no public forum.

4            Deputations

There were no deputations.

5            Speakers

Bart van der Meer, representing Volunteering Northland, spoke in regards to item 7.6 – Funding Applications.

Life Education Trust was unavailable to speak in regards to item 7.6 – Funding Applications.

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A2881653, pages 10 - 17  refers.

Resolution  2020/18

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board confirms the minutes of their meeting held 5 March 2020 as a true and correct record.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

7            Reports

7.1         Chairperson and Members Report

Agenda item 7.1 document number A2863406, pages 18 - 26 refers.

Resolution  2020/19

Moved:       Member Lane Ayr

Seconded:  Chairperson Belinda Ward

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Ward and Member Ayr and Member Gmuer-Hornell.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

7.2         Item Left to Lie on the Table - Right of Way Easement Over Reserve, Lot 3 DP 70169 NA26D/425, 69 Landing Road, Kerikeri

Agenda item 7.2 document number A2863461, pages 27 - 32 refers.

Recommendation  

Moved:       Member Rachel Smith

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board recommends to Council:

a)      Uplifts the report “Right of Way Easement over Reserve, Lot 3 DP 70169 NA26D/425, 69 Landing Road, Kerikeri” for consideration.

b)      In its role as administering body of the reserve and pursuant to its powers under Section 48 of the Reserves Act 1977, grants a vehicular right of way easement over the reserve held in NA26D/425 being Lot 3 DP 70169; and

c)      In its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned easement.

In Favour:       Belinda Ward and Rachel Smith

Against:           Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells and Dave Hookway

Abstained:       Kelly Stratford

lost

The Board requested the minutes note: the Bay of Islands-Whangaroa Community Board would prefer in the future not to receive comments in reports like "however there appears to be no good reason for declining the request".

The Board requested the report be considered by Council without a recommendation from the Board. They didn't believe the report provided enough explanation to be comfortable recommending to change the resource consent conditions.

7.3         Name change for last section of Okura Bay Road to Gates Way

Agenda item 7.3 document number A2844726, pages 33 - 46 refers.

MOTION

Moved:       Member Bruce Mills

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name the private right-of-way, Gates Way that is currently addressed after 147 Okura Bay Road, Totara North as per map A2844382.

Amendment

Moved:       Member Dave Hookway

Seconded:  Member Kelly Stratford

That this item was left to lie on the table.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

carried

The amendment became the substantive motion.

RESOLUTION  2020/20

Moved:       Member Dave Hookway

Seconded:  Member Kelly Stratford

That this item was left to lie on the table.

Carried

7.4         Statement of Community Board Fund Account as at 30 April 2020

Agenda item 7.4 document number A2875195, pages 47 - 50 refers.

Resolution  2020/21

Moved:       Member Lane Ayr

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 April 2020”.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

7.5         Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 2020

Agenda item 7.5 document number A2876785, pages 51 - 52 refers.

Resolution  2020/22

Moved:       Chairperson Belinda Ward

Seconded:  Member Dave Hookway

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 March 2020.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

7.6         Rural Travel Funding - Applications Winter Round 2019/20

Agenda item 7.8 document number A2862166, pages 90 - 111 refers.

Resolution  2020/23

Moved:       Member Bruce Mills

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a)      Bay of Islands Amateur Swimming Club Inc                                                  $4,420.00

b)      Paihia Football Club                                                                                           $2,096.85

c)      Russell School                                                                                                            $884

d)      Northland Inline Skating Club                                                                           $2,382.38

e)      Kaikohe Rugby Football and Sports Club                                                          $530.40

f)       Kerikeri High School                                                                                          $1,728.22

Total                                                                                                                            $12,041.85

That this funding is allocated subject to:

·    If the season does not take place, or is shortened, the Funding Advisor, on the advice of Sport Northland, is authorised to reduce or decline the funding granted, with any monies not paid out to be carried over to the next financial year.

·    The Funding Advisor will report back to the Community Board on any funding that is declined or reduced on the advice of the Sport Northland Community Connector.

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

The meeting was adjourned from 1:57 pm to 2:32 pm.

7.7         Rural Travel Funding Project Reports

Agenda item 7.9 document number A2862149, pages 112 - 135 refers.

Resolution  2020/24

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board note the Rural Travel Project Reports from:

a)      Bay of Islands Swimming Club Inc

b)      Bream Bay Swimming Club

c)      Kerikeri Gymnastics (1/2)

d)      Kerikeri Gymnastics (2/2)

e)      Northwave Swim Club

f)       Russell Soccer and Netball

g)      Northland Inline Skating (Stingrays)

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

7.8         Funding Applications

Agenda item 7.6 document number A2861881, pages 53 - 82 refers.

MOTION  2020/25

Moved:       Member Lane Ayr

Seconded:  Member Kelly Stratford

a)      approves the sum of $1,882 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Canine Association for costs towards community dog training classes to support the following Community Outcomes:

i)          Communities that are healthy, safe, connected and sustainable

ii)         Proud, vibrant communities

Amendment

Moved:       Member Dave Hookway

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board:

a)      approves the sum of $1,732 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Canine Association for costs towards community dog training classes to support the following Community Outcomes:

i)          Communities that are healthy, safe, connected and sustainable

ii)         Proud, vibrant communities

In Favour:       Belinda Ward, Bruce Mills, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

carried

The amendment became the substantive motion.

2020/25A

Moved:       Member Dave Hookway

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board:

a)      approves the sum of $1,732 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Canine Association for costs towards community dog training classes to support the following Community Outcomes:

i)          Communities that are healthy, safe, connected and sustainable

ii)         Proud, vibrant communities

In Favour:       Belinda Ward, Bruce Mills, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Lane Ayr, Manuela Gmuer-Hornell and Frank Owen

carried

RESOLUTION 2020/25B

Moved:       Member Lane Ayr

Seconded:  Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board:

b)      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Life Education Trust for costs towards refurbishment of the mobile classroom to support the following Community Outcomes:

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford and Rachel Smith

Against:           Dave Hookway

carried

Member Hookway requested the minutes note he was not against the work of the organisation but did not support the grant to refurbish the mobile classroom.

Motion

Moved:       Member Lane Ayr

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board:

c)   approves the sum of $2,496 (plus GST if applicable) be paid from the Board’s Community Fund account to Tai Huri Films for costs towards short film screening to support the following Community Outcomes:    

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

Amendment

Moved:       Member Lane Ayr

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board:

c)   approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s     Community Fund account to Tai Huri Films for costs towards short film screening to support the following Community Outcomes:    

i)        Communities that are healthy, safe, connected and sustainable

ii)       Proud, vibrant communities

In Favour:       Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford and Rachel Smith

Against:           Manuela Gmuer-Hornell

Abstained:       Dave Hookway

carried

The amendment became the substantive motion.

2020/25C

Moved:       Member Lane Ayr

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board:

c)   approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s     Community Fund account to Tai Huri Films for costs towards short film screening to support the following Community Outcomes:    

i)       Communities that are healthy, safe, connected and sustainable

ii)      Proud, vibrant communities

In Favour:       Belinda Ward, Lane Ayr, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford and Rachel Smith

Against:           Manuela Gmuer-Hornell

Abstained:       Dave Hookway

carried

Motion

Moved:       Member Rachel Smith

Seconded:  Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board:

d)      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion to support the following Community Outcomes:

i)        Proud Vibrant Communities

ii)       Communities that are healthy, safe, connected and sustainable

Amendment

Moved:       Member Manuwai Wells

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board:

d)      approves the sum of $2,900 (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion, not including telephone/internet depreciation, to support the following Community Outcomes:

i)        Proud Vibrant Communities

ii)       Communities that are healthy, safe, connected and sustainable

In Favour:       Belinda Ward, Bruce Mills, Manuwai Wells, Kelly Stratford and Rachel Smith

Against:           Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Dave Hookway

carried

The amendment became the substantive motion.

2020/25D

Moved:       Member Manuwai Wells

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board:

d)      approves the sum of $2,900 (plus GST if applicable) be paid from the Board’s Community Fund account to Volunteering Northland for costs towards their volunteer centre, recruitment and promotion, not including telephone/internet depreciation, to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

In Favour:       Belinda Ward, Bruce Mills, Manuwai Wells, Kelly Stratford and Rachel Smith

Against:           Lane Ayr, Manuela Gmuer-Hornell, Frank Owen and Dave Hookway

carrieD

7.9         Project Funding Reports

Agenda item 7.7 document number A2861750, pages 83 - 89 refers.

Resolution  2020/26

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuwai Wells

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

a)   Bay of Islands Vintage Railway

b)   Whangaroa Health Services Trust

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

Carried

8            Information Reports

8.1         Bay of Islands-Whangaroa Community Hall Annual Information Update

Agenda item 8.1 document number A2850800, pages 136 - 202 refers.

motion

Moved:       Member Bruce Mills

Seconded:  Member Dave Hookway

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Hall Annual Information Update.

Amendment

Moved:       Member Rachel Smith

Seconded:  Member Dave Hookway

That the Board request a report updating the progress achieved on the Implementation Plan, Monitoring and Evaluation actions identified in the Halls and Facilities Strategy.

 

In Favour:       Belinda Ward, Lane Ayr, Manuela Gmuer-Hornell, Bruce Mills, Frank Owen, Manuwai Wells, Kelly Stratford, Dave Hookway and Rachel Smith

Against:           Nil

carried

The amendment became the substantive motion.

REOLUTION 2020/27

Moved:       Member Rachel Smith

Seconded:  Member Dave Hookway

That the Board request a report updating the progress achieved on the Implementation Plan, Monitoring and Evaluation actions identified in the Halls and Facilities Strategy.

 

Carried

9            KARAKIA WHAKAMUTUNGA

10          MEETING CLOSE

The meeting closed at 2:55 pm.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board meeting to be held on 2 July 2020.

 

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CHAIRPERSON