Assurance, Risk and Finance Committee Meeting Minutes

17 June 2020

 

 MINUTES OF Far North District Council
Assurance, Risk and Finance Committee Meeting
HELD VIRTUALLY VIA MICROSOFT TEAMS
ON Wednesday, 17 June 2020 AT 1.00 pm

PRESENT:              Cr John Vujcich, Member Bruce Robertson, Mayor John Carter, Cr Kelly Stratford, Cr Moko Tepania, Member Mike Edmonds

IN ATTENDANCE: Cr Rachel Smith

1            Karakia Timatanga – Opening Prayer

2            Apologies and Declarations of Interest

Apologies received from Deputy Mayor Ann Court and a leave of absence was granted.

3            Deputation

There were no deputations.

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A2895497, pages 10 - 15 refers.

Resolution  2020/1

Moved:       Cr John Vujcich

Seconded:  Member Bruce Robertson

That the Assurance, Risk and Finance Committee confirms the minutes of the Assurance, Risk and Finance Committee meeting held 22 May 2020 as a true and correct record.

Carried

5            Reports

5.1         NZ Audit Fraud Questionnaire

Agenda item 5.1 document number A2889264, pages 16 - 21 refers.

Resolution  2020/2

Moved:       Member Bruce Robertson

Seconded:  Cr Kelly Stratford

That the Assurance, Risk and Finance Committee approve the proposed response.

Carried

6            Information Reports

6.1         Internal Audit and Assurance Report

Agenda item 6.1 document number A2885033, pages 22 - 27 refers.

Resolution  2020/3

Moved:       Cr Kelly Stratford

Seconded:  Mayor John Carter

That the Assurance, Risk and Finance Committee receive the report Internal Audit and Assurance Report.

Carried

6.2         Risk Register Update

Agenda item 6.2 document number a2889879, pages 28 - 35 refers.

Resolution  2020/4

Moved:       Cr Kelly Stratford

Seconded:  Mayor John Carter

That the Assurance, Risk and Finance Committee receive the report June 2020 Risk Register Update.

Carried

 

6.3         Far North Holdings Limited - March 2020 Third Quarter Financial Report

Agenda item 6.3 document number A2895646, pages 36 - 42 refers.

Resolution  2020/5

Moved:       Cr Kelly Stratford

Seconded:  Member Bruce Robertson

That the Assurance, Risk and Finance Committee receive the report Far North Holdings Limited - March 2020 Third Quarter Financial Report.

Carried

6.4         Far North Holdings Limited - Statement of Intent for the period 2020  to 2023

Agenda item 6.4 document number A2895790, pages 43 - 56 refers.

Resolution  2020/6

Moved:       Member Bruce Robertson

Seconded:  Cr Kelly Stratford

That the Assurance, Risk and Finance Committee receive the report Far North Holdings Limited - Statement of Intent for the period 2020  to 2023.

Carried

 

6.5         Council Financial Report for the Period Ending 31 May 2020

Agenda item 6.5 document number A2896330, pages 57 - 84 refers.

Resolution  2020/7

Moved:       Cr John Vujcich

Seconded:  Cr Kelly Stratford

That the Assurance, Risk and Finance Committee receive the report Council Financial Report for the Period Ending 31 May 2020.

In Favour:       Crs John Vujcich, John Carter, Bruce Robertson, Kelly Stratford, Moko Tepania and Mike Edmonds

Against:           Nil

Carried

7            Public Excluded

              ResOlUtion to permit COUNCILLOR Smith into public excluded

Resolution  2020/8

Moved:       Cr John Vujcich

Seconded:  Cr Kelly Stratford

That the Assurance, Risk and Finance Committee agree that Councillor Smith be permitted to remain in the meeting with the public excluded. Matters of Assurance, Risk and Finance encompass multiple deliverables throughout the organisation, and as a Councillor, specific knowledge can assist in the discussion related to strategic direction.

Carried

 

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2020/9

Moved:       Cr John Vujcich

Seconded:  Member Bruce Robertson

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.1 - Confirmation of Previous Minutes

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.2 - Far North Holdings Limited Reappointment of Director

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

In Favour:       Crs John Vujcich, John Carter, Bruce Robertson, Kelly Stratford, Moko Tepania and Mike Edmonds

Against:           Nil

Carried

 

Resolution  2020/10

Moved:       Cr John Vujcich

Seconded:  Cr Kelly Stratford

That Council moves out of Closed Council into Open Council.

Carried

8            Karakia Whakamutunga – Closing Prayer

9            Meeting Close

The meeting closed at 3:00 pm.

 

The minutes of this meeting were confirmed at the Assurance, Risk and Finance Committee Meeting held on 29 July 2020.

 

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CHAIRPERSON