9 April 2020 |
MINUTES OF Far North District Council
Ordinary Council
Meeting
HELD ELECTRONICALLY VIA MICROSOFT TEAMS
ON Thursday, 9 April
2020 AT 10:01
PRESENT: Mayor John Carter (HWTM), Deputy Mayor Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich
IN ATTENDANCE: Mike Edmonds (Kaikohe-Hokianga Community Board Chairperson), Adele Gardner (Te Hiku Community Board Chairperson) and Belinda Ward (Bay of Islands-Whangaroa Community Board)
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Corporate Services), Darrell Sargent (General Manager Strategic Planning and Policy)
1 Karakia Timatanga – Opening Prayer
Councillor Foy commenced the meeting with a prayer.
His Worship the Mayor welcomed everyone to the meeting and explained that we are in extraordinary times. He explained that the environment for the future is different. The expectation will be that when we move out of level 4, that we will most likely be in level 3 which is still with reduced services.
As this is the Council’s first virtual meeting members were reminded of the following points to help ensure the virtual meeting runs smoothly:
2 Apologies and Declarations of Interest
There were no apologies or declarations of interest.
There were no requests for deputations.
4 Confirmation of Previous Minutes
RESOLUTION TO EXCLUDE THE PUBLIC
Resolution 2020/1 Moved: Mayor John Carter Seconded: Deputy Mayor Ann Court That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
In Favour: Mayor John Carter, Deputy Mayor Ann Court, Crs David Clendon, Dave Collard, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Cr Felicity Foy |
At the conclusion of the public excluded discussion the meeting confirmed the report and following resolution regarding the Rates, Water and Rent Payment Options – COVID-19 Level 4 Shutdown:
That Council as interim measures, pending further Council amendment:
a) approve the following actions be taken on a case by case basis in relation to rates, water and rental payments affected by the COVID-19 Level 4 shutdown:
a. remit penalties on rates and water accounts if the customer meets current policy criteria.
b. provide delayed payment options for up to six months (or two rates instalments) for customers using the following criteria:
i. Commercial (Non-residential) customers:
1. A 30% reduction in revenue; or
2. Qualification for a Government support package; or
3. Qualification for a mortgage ‘holiday’ from the bank.
ii. Residential (owner/occupied) customers, where the property is the residence:
1. Evidence of loss of employment; or
2. Payment from an employer under the government support package; or
3. Qualification for a mortgage ‘holiday’ from the bank; and
iii. For lease/rent payments under an ADLS lease with clause 27.5 a ‘fair proportion’ of rent not payable be determined case by case
iv. That the same proportion apply to other lease payments where the customer can show a COVID-19 shutdown related drop in income.
c. payment plans must be entered into with the Debt Management team and be maintained throughout the shutdown and beyond;
d. any actions approved would only be available to customers who are not in arrears with Council as at 1 July 2019 (arrears are determined as more than 1 instalment owing).
And that information detailing the number of customers receiving support is included in the Revenue Recovery report on a quarterly basis.
6.1 Approval of financing options Agenda item 6.1 document number A2869093, pages 30 - 32 refers. |
motion Moved: Mayor John Carter Seconded: Cr Mate Radich That Council: a) approve the following actions; i) increase the floating cash facility with the ASB by $10m to $30m; and ii) increase the overdraft limit with the ASB to $10m. iii) delegate any other actions necessary to secure funds for Council to the CEO. AMENDMENT Moved: Cr John Vujcich Seconded: Cr Dave Collard That iii) delegate any other actions necessary to secure funds for Council to the CEO, be removed from the motion. In Favour: Mayor John Carter, Deputy Mayor Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil CARRIED The amendment became the substantive motion motion Moved: Mayor John Carter Seconded: Cr Mate Radich That Council: a) approve the following actions i) increase the floating cash facility with the ASB by $10m to $30m; and ii) increase the overdraft limit with the ASB to $10m. In Favour: Mayor John Carter, Deputy Mayor Court, Crs David Clendon, Dave Collard, Felicity Foy, Mate Radich, Rachel Smith, Kelly Stratford, Moko Tepania and John Vujcich Against: Nil CARRIED |
7 Karakia Whakamutunga – Closing Prayer
The meeting closed at 2:20pm.
The minutes of this meeting were confirmed at the Extraordinary Council meeting held on 23 April 2020.
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CHAIRPERSON