Extraordinary Council Meeting Minutes - Confirmed

10 March 2020

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Tuesday, 10 March 2020 AT 1:00 pm

PRESENT:              Mayor John Carter (HWTM), Cr Ann Court, Cr David Clendon, Cr Felicity Foy, Cr Mate Radich, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich

IN ATTENDANCE: Mike Edmonds (Kaikohe-Hokianga Community Board Chairperson), Adele Gardner (Te Hiku Community Board Chairperson), Belinda Ward (Bay of Islands-Whangaroa Community Board),

STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager District Services), William J Taylor, MBE (General Manager Corporate Services), Darrell Sargent (General Manager Strategic Planning and Policy)

1            Prayer

His Worship the Mayor commenced the meeting with a prayer.

2            Apologies and Declarations of Interest

Apology

Resolution  2020/21

Moved:       Mayor John Carter

Seconded:  Cr Rachel Smith

That the apology received from Cr Collard be accepted and leave of absence granted.

Carried

3            Deputation

There were no requests for deputations.

The meeting adjourned at 1:07 pm and reconvened at 1:09 pm.

4            Public Excluded

4.1         RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

Moved:    Mayor John Carter

Seconded:      Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Te Pu O Te Wheke Cost Implications and Options	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

At the conclusion of business held with the public excluded the meeting confirmed that the decisions and information contained in the part of the meeting held with the public excluded was not to be restated in public meeting, and resumed in open meeting.

5            Reports

5.1         Adoption of Annual Plan 2020/21 Consultation Document

Agenda item 5.1 document number A2845879, pages 12 - 14 refers.

Councillors commented that

a) the font size needed to be larger

b) the document should be written in plain english to be accessible and people friendly

c) there is a perception that the Council should be more transparent about the rating implications and that Councillors do not always understand the rating implications of the contents in the consultation document.

Resolution  2020/22

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That Council:

a) Adopts the Annual Plan 2020/21 Consultation Document for consultation pursuant to sections 82, 95 and 95A of the Local Government Act 2002.

b) Delegates to the Chief Executive Officer the authority to make any necessary minor formatting, typographical and administrative changes to the Consultation Document prior to formal public consultation.

Carried

6            Meeting Close

The meeting closed at 2:04 pm.

The minutes of this meeting will be confirmed at the Ordinary Council Meeting to be held on 9 April 2020.

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CHAIRPERSON