Bay of Islands-Whangaroa Community Board Meeting Minutes - Unconfirmed

5 March 2020

 

   MINUTES OF Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Baysport Pavillion, Harmony Lane, Waipapa
ON Thursday, 5 March 2020 AT 10.00 am

 

PRESENT:              Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Dave Hookway, Member Manuwai Wells, Cr Kelly Stratford, Cr Rachel Smith

1            Karakia/Prayer

Member Stratford opened the meeting with a karakia.

 

 

2            Making and attesting of declarations

2.1         Making and Attesting of Declarations

Agenda item 1.1 document number A2851879, pages 9 - 11 refers.

Chairperson Belinda Ward, witnessed the attestment and declaration of Dave Hookway and Rachel Smith.

 

3            Apologies and conflicts of Interest

Resolution  2020/9

Moved:       Chairperson Belinda Ward

Seconded:  Cr Kelly Stratford

That apologies from Member Bruce Mills and Member Frank Owen be received and accepted.

Carried

 

4            Public Forum

Mike Pratt spoke requesting the Board to consider providing support for the completion of the unfinished footpath on the left-hand side of Robertson Street going up the hill from Christ Church in Russell.

Tim Crawley representing the Bay of Islands Watchdogs, ask the Board to request:

-       a copy of the formal procedures that are in place for Council to measure the temperature in a dog kennel or run in the two current pounds, in Horeke and Kaitaia.

-       records of temperatures being measured.

-       what formal or informal training has been provided to staff on how to recognise heat stress in dogs.

Attachments tabled at meeting

1     Tabled Document - Mike Pratt

2     Tabled Document - Tim Crawley (Bay of Islands Watchdogs)

 

5            Deputations

There were no deputations for this meeting.

6            Speakers

Tim Crawley spoke regarding funding for Stage Door, Item 7.6 – Funding Application.

Hiria Hona spoke regarding funding for Te Ohanga Reo o Matangirau, Item 7.7 – Funding Application.

Teresa Wakelin spoke regarding funding for Tai Huri Films, Item 7.6 – Funding Application.

7            Confirmation of Previous Minutes

7.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A2848663, pages 12 - 20 refers.

Resolution  2020/10

Moved:       Chairperson Belinda Ward

Seconded:  Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 3 February 2020 are a true and correct record with the following amendment:

Item 7.4 Te Hononga Hundertwasser Carpark Smartlights – Members Ayr and Gmuer-Hornell requested their votes against the resolution be recorded.

Carried

Abstained:       Members Dave Hookway and Rachel Smith

Note: Member Hookway suggested that a tally/record be kept of the number of public that attend the Community Board meetings. Member Smith suggested that this be recorded with a voluntary register – the Community Board agreed to this. 

8            Reports

8.1         Amendment of Resolution electing Belinda Ward as Chairperson from October 2019 to October 2020

Agenda item 7.1 document number A2854480, pages 21 - 23 refers.

Recommendation

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the resolution 2019/108 electing Belinda Ward as Chairperson for the Bay of Islands-Whangaroa Community Board from October 2019 to October 2020 be amended as follows:

a)      Belinda Ward is elected as of the Bay of Islands-Whangaroa Community Board Chair.

b)      The Bay of Islands-Whangaroa Community Board records that they would like to consider sharing the Chairperson role during the term.

Amendment

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board agrees that the report Amendment of Resolution Electing Belinda Ward as Chairperson from October 2019 to October 2020 be left to lie on the table for consideration until the April meeting.

The amendment became the substantive motion.

Resolution  2020/11

Moved:       Chairperson Belinda Ward

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board agrees that the report Amendment of Resolution Electing Belinda Ward as Chairperson from October 2019 to October 2020 be left to lie on the table for consideration until the April meeting.

Carried

 

8.2         Chairperson and Members Report

Agenda item 7.2 document number A2848759, pages 25 - 34 refers.

Resolution  2020/12

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Ward and Member Gmuer-Hornell and Member Manuwai Wells.

Carried

Notes:

-       Chairperson Belinda Ward provided a hard copy of the Far North Holdings 2018/2019 Annual Report.

-       The Community Board requests that the process of feedback for Resource Consents be discussed at the next Combined Community Board meeting.

-       The Community Board requests that the seasonality issues of litter, rubbish and public toilets be discussed at the next Combined Community Board meeting.

Attachments tabled at meeting

1     Tabled Document - Member Wells Members Report - English Version

 

At 11:40 am, Member Kelly Stratford left the meeting. At 11:44 am, Member Kelly Stratford returned to the meeting.

At 11:52 am, Member Rachel Smith left the meeting. At 11:54 am, Member Rachel Smith returned to the meeting.

The meeting was adjourned from 11:54 am to 12:28 pm.

8.3         Right of Way Easement Over Reserve, Lot 3 DP 70169 NA26D/425, 69 Landing Road, Kerikeri

Agenda item 7.3 document number A2851484, pages 35 - 40 refers.

recommendation

Moved:       Chairperson Belinda Ward

Seconded:  Member Rachel Smith

That the Bay of Islands-Whangaroa Community Board recommends to Council:

a)      In its role as administering body of the reserve and pursuant to its powers under Section 48 of the Reserves Act 1977, grants a vehicular right of way easement over the reserve held in NA26D/425 being Lot 3 DP 70169; and

b)      In its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned easement.

Amendment

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Dave Hookway

That the Bay of Islands-Whangaroa Community Board agree that the report Right of Way Easement Over Reserve, Lot 3 DP 70169 NA26D/425, 69 Landing Road, Kerikeri be left to lie on the table for consideration until the April meeting and request a staff member attend the meeting to speak to the report.

The amendment became the substantive motion.

Resolution  2020/13

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Dave Hookway

That the Bay of Islands-Whangaroa Community Board agree that the report Right of Way Easement Over Reserve, Lot 3 DP 70169 NA26D/425, 69 Landing Road, Kerikeri be left to lie on the table for consideration until the April meeting and request a staff member attend the meeting to speak to the report.

Carried

 

8.4         Statement of Community Board Fund Account as at 31 January 2020

Agenda item 7.4 document number A2847716, pages 41 - 44 refers.

Committee Resolution  2020/14

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 January 2020”.

Carried

 

8.5         Project Funding Reports

Agenda item 7.5 document number A2851162, pages 45 - 52 refers.

Resolution  2020/15

Moved:       Member Rachel Smith

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board note the project reports receive from:

a)      Kerikeri Open Art Studio Trust (KOAST)

b)      Mai Lyfe

c)      Youthline

Carried

 

8.6         Funding Applications

Agenda item 7.6 document number A2851208, pages 53 - 84 refers.

recommendation

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)      approves the sum of $1,500.00 (plus GST if applicable) be paid from the Board’s Community Fund account to Chris Penny for costs towards Opera Picnic 2020 to support the following Community Outcomes:

i)        Proud Vibrant Communities

ii)       Communities that are healthy, safe, connected and sustainable

Amendment

Moved:       Member Lane Ayr

Seconded:  Member Dave Hookway

That the Bay of Islands-Whangaroa Community Board decline the application from Chris Penny for costs towards Opera Picnic 2020.

Carried

RECOMMENDATION

Moved:       Member Lane Ayr

Seconded:  Member Rachel Smith

b)      approves the sum of $2,500.00 (plus GST if applicable) be paid from the Board’s Community Fund account to Stage Door Theatre Group for costs towards the Wizard of Oz stage show to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

Member Manuwai Wells declared a conflict of interest in relation to this item and abstained from voting.

 

RECOMMENDATION

c)      approves the sum of $2,496.00 (plus GST if applicable) be paid from the Board’s Community Fund account to Tai Huri Films for costs towards the short film screening to support the following Community Outcomes:

i)        Proud Vibrant Communities

Amendment

Moved:       Member Lane Ayr

Seconded:  Member Manuwai Wells

c)      approves the sum of $2,000.00 (plus GST if applicable) be paid from the Board’s Community Fund account to Tai Huri Films for costs towards the short film screening to support the following Community Outcomes:

i)        Proud Vibrant Communities

lost

Against:           Member Dave Hookway

Amendment

Moved:       Cr Kelly Stratford

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board agree that the application from Tai Huri Films be left to lie on the table and request that full financial accounts be provided, a second signature to be included on the application form and confirmation from Cathay Cinema be provided that tickets can be sold be $7.00 each.

Carried

 

RECOMMENDATION

Moved:       Cr Kelly Stratford

Seconded:  Member Dave Hookway

d)      approves the sum of $1,598.00 (plus GST if applicable) be paid from the Board’s Community Fund account to Whangaroa Health Services Trust for costs towards two portable water tanks for the local pā to following Community Outcomes:

i)        Proud Vibrant Communities

ii)       Communities that are healthy, safe, connected and sustainable

lost

Amendment

Moved:       Member Lane Ayr

Seconded:  Member Manuwai Wells

d)      approves the sum of $799.00 (plus GST if applicable) be paid from the Board’s Community Fund account to Whangaroa Health Services Trust for costs towards two portable water tanks for the local pā to following Community Outcomes:

i)        Proud Vibrant Communities

ii)       Communities that are healthy, safe, connected and sustainable

Carried

The amendments became the substantive motion.

Resolution  2020/16

Moved:       Member Manuela Gmuer-Hornell

Seconded:  Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board:

a)         decline the application from Chris Penny for costs towards Opera Picnic 2020.

b)        approves the sum of $2,500.00 (plus GST if applicable) be paid from the Board’s Community Fund account to Stage Door Theatre Group for costs towards the Wizard of Oz stage show to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

c)         agree that the application from Tai Huri Films be left to lie on the table and request that full financial accounts be provided, a second signature to be included on the application form and confirmation from Cathay Cinema be provided that tickets can be sold be $7.00 each.

d)        approves the sum of $799.00 (plus GST if applicable) be paid from the Board’s Community Fund account to Whangaroa Health Services Trust for costs towards two portable water tanks for the local pā to following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

 

8.7         Supplementary Funding Application - Te Ōhanga Reo O Mātangirau

Agenda item 7.7 document number A2853445, pages 85 - 94 refers.

Resolution  2020/17

Moved:       Member Rachel Smith

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board, in considering the provisions of the Community Grant Policy, authorise the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Ohanga Reo O Matangirau for Whangaroa Purapura, to support the following Community Outcomes:

i. Proud vibrant communities.

ii. Liveable communities that are healthy, safe, connected and sustainable.

Carried

 

9            Meeting Close

The meeting closed at 1:39 pm.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting to be held on 2 April 2020.

 

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CHAIRPERSON