Agenda of Te Hiku Community Board Meeting

Te Hiku Community Board Meeting Agenda

4 February 2020

The Local Government Act 2002 states the role of a Community Board is to:

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a. Control of Use of Public Spaces – Dispensations on signs

b. Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c. Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d. Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e. Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Maori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a. the disposal and purchase of land

b. proposals to acquire or dispose of reserves

c. representation reviews

d. development of new maritime facilities

e. community development plans and structure plans

f. removal and protection of trees

g. local economic development initiatives

h. changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

TE HIKU COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc.)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Adele Gardner	N/A - FNDC Honorarium
	The Far North 20/20, ICT Trust	Trustee
	Te Ahu Charitable Trust	Trustee
	ST Johns Kaitaia Branch	Trustee/ Committee Member
	I know many FNDC staff members as I was an FNDC staff member from 1994-2008.
Partner of Adele Gardner	N/A as Retired
Lawrie Atkinson	Atkinson Family Trust	Chairperson
	Tokerau Beach and Whatuwhiwhi Residents and Ratepayers Association	Member		Will abstain from voting on financial issues
Darren Axe	Wharf Warden at Far North Holding Limited	Council Controlled organisation
Sheryl Bainbridge	Ex-employee of Far North District Council			There should be no conflict of interest if we are all heading in the same direction
Sheryl Bainbridge	Property in Coopers Beach
Jaqi Brown	Te Hiku Navigation	Manager
	Whangape Marae	Maori Land Owner Trustee over Whangape School and marae		Will manage any potential interests/conflicts and it arises
	Te Rawawa Rugby Club Committee	TRRC Lease Ahipara Domain from FNDC		Will manage any potential interests/conflicts and it arises
	Property in Ahipara
John Stewart	Printing.com Kaitaia	Managing Director	Produces some work for FNDC	Step aside for any decisions at the time
	Zenstone N.Z Limited	Managing Director	N/A	N.A
	90 Mile Snapper Bonanza Limited	Shareholder / Organiser	May apply for event funding from FNDC	Step aside for any decisions at the time
	Property in Whatuwhiwhi and Kaitaia			Step aside for any decisions at the time
John Stewart – Partner	Printing.com Kaitaia
John Stewart – Partner	Property in Whatuwhiwhi and Kaitaia			Step aside for any decisions at the time
Felicity Foy	Director - Northland Planning & Development	I am the director of a planning and development consultancy that is based in the Far North and have two employees. Property owner of Commerce Street, Kaitaia		I will abstain from any debate and voting on proposed plan change items for the Far North District Plan.
				I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team.
				I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner.
	Flick Trustee Ltd	I am the director of this company that is the company trustee of Flick Family Trust that owns properties on Weber Place, Seaview Road, and Allen Bell Drive.
	Elbury Holdings Limited	This company is directed by my parents Fiona and Kevin King.	This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight, and Allen Bell Drive.
	Foy Farms partnership	Owner and partner in Foy Farms - a farm in three titles on Church Road, Kaingaroa
	Foy Farms Rentals	Owner and rental manager of Foy Farms Rentals for 6 dwellings on Church Road, Kaingaroa and 2 dwelling on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia
	King Family Trust	This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.	These trusts own properties in the Far North.
	Previous employment at FNDC 2007-16	I consider the staff members at FNDC to be my friends
Partner Felicity Foy	Employed by Justaplumber Taipa
Partner Felicity Foy	Friends with some FNDC employees

Te Hiku Community Board Meeting Agenda

4 February 2020

5 Confirmation of Previous Minutes

5.1 Confirmation of Previous Minutes

File Number: A2806212

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Purpose of the Report

The minutes are attached to allow the Te Hiku Community Board to confirm that the minutes are a true and correct record of the previous meeting.

Recommendation

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 10 December 2019 be confirmed as a true and correct record.

1) Background

Local Government Act 2002 Schedule 7 Section 28 states that a local authority must keep minutes of its proceedings. The minutes of these proceedings duly entered and authenticated as prescribed by a local authority are prima facie evidence of those meetings.

2) Discussion and Options

The minutes of the meeting are attached.

The Te Hiku Community Board Standing Orders Section 27.3 states that no discussion may arise on the substance of the minutes at any succeeding meeting, except as to their correctness”.

Reason for the recommendation

The reason for the recommendation is to confirm the minutes as a true and correct record of the previous meeting.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision.

Attachments

1. Te Hiku Community Board Unconfirmed Minutes 10 December 2019 - A2792552 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	This report complies with the Local Government Act 2002 Schedule 7 Section 28.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each meeting to confirm their minutes therefore the views of another meeting are not relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming minutes from a previous meeting. Any implications on Māori arising from matters included in meeting minutes should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	This report is asking for the minutes to be confirmed as true and correct record, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision arising from this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

4 February 2020

MINUTES OF Far North District Council
Te Hiku Community Board Meeting
HELD AT Te Ahu, Cnr Matthews Ave and South Road, Kaitaia
ON Tuesday, 10 December 2019 AT 10:00 am

PRESENT: Chairperson Adele Gardner, Member Lawrie Atkinson, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member Jaqi Brown, Cr Felicity Foy

IN ATTENDANCE:

The meeting was opened with a Karakia

1 Apologies and conflicts of Interest

Nil

2 Public Forum

Mark Osborne - General Manager Te Ahu Trust, and Project Manager Te Hiku Sports Hub, provided the Board with an update on those organisations.

3 Deputations

There were no deputations.

4 Speakers

The following speakers spoke to the Board in regard to their funding application - Agenda item 9.2 refers.

Shirley Williams representative from Kaitaia Sport and Leisure Trust spoke.

Ngaire Sullivan representative from Kaitaia and District’s Age Concern.

John Phillips and Janine Foster representative from Kaitaia People’s Centre Nga Hoa Awhina Inc.

Graham Dormer representative from Grey Power Far North District Council

Andrea Panther and Mark Frost representatives from Kaitaia Business Association. Proposed High Level Master Plan for the Revitalisation of the Kaitaia Township was also tabled.

The meeting was adjourned at 11:07 am and resumed at 11:25 am.

5 Notice of Motion

5.1 Notice of Motion - Revoke Resolution 2019/77 Review Balloting for the continuation of the Kaitaia Business Improvment District Programme

Agenda item 5.1 document number A2760796, pages 8 - 9 refers.

Resolution 2019/83

Moved: Chairperson Adele Gardner

Seconded: Member Darren Axe

That The Te Hiku Community Board as per Standing Orders 23.1-3 revoke parts b and c of Te Hiku Community Board Resolution 2019/77

‘b) requests a ballot of the Kaitaia Business Association voting members to determine whether the Kaitaia Business Improvement District Programme should continue or cease at the commencement of the 2020/21 financial year.

c) agrees the ballot be completed by 12 November 2019’

Carried

6 Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A2758703, pages 10 - 17 refers.

Resolution 2019/84

Moved: Chairperson Adele Gardner

Seconded: Member Jaqi Brown

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 5 November 2019 be confirmed as a true and correct record, subject to the amendment – Member Atkinson declared an interest in Agenda item 6.1 (c) Local Community Grant Funding Applications – Circability Trust.

Carried

7 Corporate Services Group

7.1 Appointments to Management Committees

Agenda item 7.1 document number A2703059, pages 18 - 20 refers.

Resolution 2019/85

Moved: Member John Stewart

Seconded: Member Darren Axe

That the Te Hiku Community Board make appointments to act as liaison with management committees, as detailed below:

Araiawa Hall (Raio Hall) - Darren Axe

Awanui Community Centre / Sports Complex - John Stewart

Herekino Hall - Jaqi Brown

Kaingaroa Community Hall - Lawrie Atkinson

Karikari Hall - Lawrie Atkinson

Lake Ohia Community Hall - Lawrie Atkinson

Mangonui Hall - Sheryl Bainbridge

Oruru Community Hall (Swamp Palace) – Sheryl Bainbridge

Fairburn Cemetery - Jaqi Brown

Houhora Cemetery - Darren Axe

Mangonui Cemetery - Sheryl Bainbridge

Oruaiti Cemetery - Sheryl Bainbridge

Peria Cemetery - Sheryl Bainbridge

Takahue Cemetery - John Stewart

Waiharara Cemetery - Darren Axe

Waipapakauri Cemetery - Darren Axe

Te Ahu Museum - Sheryl Bainbridge

Te Hiku Sports Hub - Adele Gardner

Awanui River Liaison Committee - John Stewart

Carried

7.2 Nomination of Far North Community Board Executive Committee Representative

Agenda item 7.2 document number A2700011, pages 21 - 23 refers.

This item was withdrawn from the Agenda at the request of the Chief Executive.

7.3 Te Hiku Community Board Calendar of Meetings 2020

Agenda item 7.3 document number A2766492, pages 24 - 26 refers.

Resolution 2019/86

Moved: Member John Stewart

Seconded: Member Darren Axe

That the Te Hiku Community Board:

a) adopt the following meeting dates for 2020 at venues to be determined by the Board:

· Tuesday 4 Feb

· Tuesday 10 March

· Tuesday 21 April

· Tuesday 2 June

· Tuesday 14 July

· Tuesday 25 August

· Tuesday 6 October

· Tuesday 17 November

b) delegate the authority to amend the schedule of Community Board meetings, to the Chief Executive Officer.

Carried

Proposed venues were noted by the Board (subject to availability):

4 February - Te Ahu

10 March - Te Ahu

21 April - Houhora Big Game & Sports Fishing Club

2 June - Karikari Hall

14 July - Te Ahu

25 August - Te Rarawa Rugby Football Club

6 October - Mangonui Cruising Club

17 November - Te Ahu

7.4 Te Hiku Statement of Community Fund Account as at 31 October 2019

Agenda item 7.4 document number A2761184, pages 29 - 30 refers.

Resolution 2019/87

Moved: Member Sheryl Bainbridge

Seconded: Member Lawrie Atkinson

That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Fund Account as at 31 October 2019“.

Carried

8 Infrastructure and Asset Management Group

8.1 Bus Stop Changes - Blencowe Street Kaitaia

Agenda item 8.1 document number A2747431, pages 32 - 34 refers.

Resolution 2019/88

Moved: Member John Stewart

Seconded: Member Darren Axe

That the Te Hiku Community Board:

a) receive the report “Bus Stop Changes - Blencowe Street Kaitaia”

b) supports the adoption of option 3 (bullet points 1 & 2) until the bylaw is reviewed

c) recommend the bus stop be removed as part of the bylaw review in 2020

Carried

Jaqi Brown left the meeting at 12:12 pm to 12:17 pm.

9 Strategic Planning and Policy Group

9.1 Funding Project Reports

Agenda item 9.1 document number A2762522, pages 35 - 36 refers.

Resolution 2019/89

Moved: Member Sheryl Bainbridge

Seconded: Member Lawrie Atkinson

That the Te Hiku Community Board note the project reports received from:

a) Kaitaia Business Association for the 2018 Christmas street decorations

b) Mangonui Lions Club for the Fun Run

c) Whakawhiti Ora Pai for the Pukenui Clinic accessibility upgrade

Carried

9.2 Funding Applications Report

Agenda item 9.2 document number A2762884, pages 43 - 47 refers.

Member Stewart declared an interest in Agenda item 9.2 b) Kaitaia Sport and Leisure Trust

Resolution 2019/90

Moved: Member Darren Axe

Seconded: Member Lawrie Atkinson

That Te Hiku Community Board:

a) in considering the provisions of the Community Grant Policy, authorise (plus GST if applicable) be paid from the Board’s Community Fund as follows:

i) Grey Power Far North - for Christmas dinner and operating expenses $1,500

ii) Kaitaia Business Association (KBA) - for landscape architect
consultant fees, subject to the KBA obtaining a second quote $15,000

iii) Kaitaia Sport and Leisure Trust - for the 2020 Kaitaia Invitational Dart
Tournament $2,500

iv) Resonance Tour 2020 - for tour including music masterclasses at
schools $1,000

v) Whakawhiti Ora Pai - for venue hire and consumables for the whanau
life-skills camp in January 2020 $550

Total $20,550

b) decline the funding applications below as there are more appropriate funding sources available:

i) Kaitaia and Districts Age Concern - for drop-in centre operating expenses

ii) Kaitaia People’s Centre - for drop-in centre operating expenses

Carried

10 Meeting Close

The meeting closed at 12:18 am.

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting to be held on 4 February 2020.

...................................................

CHAIRPERSON

Te Hiku Community Board Meeting Agenda

4 February 2020

6 Reports

6.1 Chairperson and Member Reports

File Number: A2806236

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Purpose of the Report

The reason for the recommendation is to note the reports from the Chairperson and Members. The reports provide feedback to the community on matters of interest or concern to the Community Board and how the Community Board has communicated with community organisations and special interest groups within the community.

Recommendation

That the Te Hiku Community Board note the reports from the Chairperson and Members Atkinson, Axe and Bainbridge.

1) Background

The Local Government Act 2002 Part 4 Section 52 states that the role of a community board is to represent, and act as an advocate for the interests of its community.

2) Discussion and Options

Community Boards are required to consider and report on any matters of concern or interest to the Community Board, maintain an overview of services provided to the community and communicate with community organisations and special interest groups within the community.

The reports from the Chairperson and Members provide information to community on these requirements. They also provide Request for Service (RFS) information on issues of interest or concern to the Community Board, providing a reference for further enquiry on the progress of the matters raised.

The reports from the Chairperson and Members are attached.

Reason for the recommendation

The reason for the recommendation is to provide information to the Community on the work that has been undertaken by the Chairperson and Members on its behalf.

3) Financial Implications and Budgetary Provision

There are no financial implications or the need for budgetary provision as a result of this report.

Attachments

1. Chair Report; October - December 2019 - A2822895 ⇩

2. Member Atkinson; October - December 2019 - A2823079 ⇩

3. Member Axe; October - December 2019 - A2822809 ⇩

4. Member Bainbridge; October - December 2019 - A2822803 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Not applicable.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a Community Board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Yes.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

4 February 2020

TE HIKU COMMUNITY BOARD MEMBER’S REPORT

Member Name: Sheryl Bainbridge

Subdivision: Doubtless Bay

Date: to 13 January 2020

REPORT

1) Meetings

23 October 2019 – induction

5 November 2019 - Inaugural Board meeting

Oct/Nov 2019 - 3 meetings about Mangonui waterfront development

14 November 2019 – Standing orders training LGNZ

14 November 2019 - Attendance at Doubtless Bay BPW meeting

28 November 2018 - Strategic plan workshop

2 December 2018 – Taipa Bridge opening

10 December 2019 - Board meeting followed by strategic plan workshop

19 December 2019 – scheduled meeting with Museum Chairman did not take place.

2) Issues

Request to move the 60kph sign at the top of the hill at Coopers Beach to a point further south. This request has come from members of the public and members of the fire brigade who sometimes experience difficulty in exiting Wrathall Road. I have been in contact with NZTA, am dissatisfied with the response and have referred it to the Chair of the Roading committee.

Doubtless Bay Information Centre – request for funding assistance. On 30 July 2019 Mayor Carter received a letter from Doubtless Bay Information Centre (DBIC) seeking funding assistance of $10,000 p.a. to help with operating costs. I was asked to discuss this matter with DBIC.

I believe that an annual grant of $10,000 as requested is not unreasonable.

The CEO office also advises that there will be an i-site review next year, and states:

· We have not selected anyone to do the i-SITE review as yet,

· The timing of the review is yet to be confirmed

· We will aim to follow the same process as the Library Service Delivery Review, and changes were made as a result of that review. It is hard to say what changes will be made until the review is complete, recommendations made and considered by Council

· Key stakeholders / external parties will be identified and their feedback sought; Doubtless Bay Information Centre will be one of those.

Some facts:

1. While there is an option of waiting for the i-site review, the Doubtless Bay Information Centre requires funding for ongoing expenses at this point in order to continue operating.

2. Doubtless Bay is a destination. People who travel here do not necessarily carry on to Kaitaia. However, DBIC does promote Kaitaia attractions such as the museum and Te Ahu pou. They are open to advertising the cinema schedule at Te Ahu for the benefit of visitors and locals.

3. DBIC opening hours are 9.30 – 4pm in summer and10 – 3pm winter, seven days per week. There are nine willing, well-informed volunteers, and a manager who is paid for 10 hours per week.

4. Accommodation bookings are mainly done online these days so it is unlikely that accommodation providers would agree to increased membership fees. At present (end Dec/beginning January) 2019, although DBIC is receiving many queries regarding accommodation, there is none available. On the other hand, there is an increased number of regular queries from locals and visitors regarding attractions and activities, particularly walking, hiking and biking. Also the new Taipa bridge is proving to be a great tourist attraction.

5. Kaitaia i-site visitor numbers for December 2016/17, December 2017/18 and for December 2018/19 were all in the 3,500 region. Doubtless Bay information Centre figures are: December 2017 3,899, December 2018 4,231, December 2019 4,936.

I note that Mayor Carter has advised that this issue needs to be discussed at policy level, and on 9 December, asked staff for a paper for the next council meeting, saying that he did not want this to drag on, so I’m assuming it will be considered at the first meeting of 2020.

Following that meeting would the council please provide a positive response setting out the way this organisation can be helped to continue to function please.

Footpath along Mill Bay Rd from SH10 end to Rangikapiti Road This is a safety issue. My request that elected members look at it as part of the ward tour was not agreed to. Apparently, it does not score highly on the footpath matrix, in which case the matrix needs to be amended so that safety is given more consideration.

Parking at Mill Bay Mangonui boat ramp and need for lighting at Silver Egg Road RFS3989389 I have been told that the council owns an area of road reserve on the foreshore at Mill Bay. The legal description of this land is Lot1 DP 74135 CT29D/1407 and it is currently part of the seabed. I would like to know more about this for the following reasons:

1. Parking at Mill Bay, particularly in the holiday season is becoming increasingly inadequate because:

· Larger vehicles (eg Rangers Colorados etc.) are towing larger boats

· An increased population of retired people mean that there is greater use of the boat ramp.

· Matai Bay boat ramp is closed, putting more pressure on ramps at Perehipe and Rangiputa. Taipa boat ramp and parking also seems to be fully utilized.

· Although there has been more parking provided at Rangiputa, parking there is still a nightmare as no one is going to use the new parking at the top of the hill except as a last resort due to the difficulty of launching and retrieving boats so far away from the parking area.

· There is limited parking at Pukenui, and to use the Houhora Gamefish Club ramp requires membership or payment of a fee.

2. Mill Bay Road is very narrow, has no footpath and when vehicles and trailers are parked on the roadside, pedestrian safety is compromised.

I note that TGIF money has been allocated for a review of boat ramps etc. If there is an opportunity for development at Mill Bay which could potentially include further boat trailer parking, a footpath, street lighting and seating I would like to see how this can be progressed please, and how funding can be allocated.

Kupe Waka project: A representative has been in touch and will contact Member Lawrie Atkinson and myself with an update in the near future.

Request for pump track: A letter is attached. The writer is looking at options for areas that may be suitable and will then contact me again.

3) Resource Consents

Nil

4) Requests for Service

Request for clarification about a council decision – Mayor Carter spoke to the constituent about his concern.

Request for repairs to the footpath adjoining the bridge at Coopers Beach –

RFS 3981821 - Trip hazard Kupe Road Coopers Beach – repaired but not a great quality job

RFS 3981257 - Request for key to entrance to a reserve at Coopers Beach – ambulance staff were unable to easily access last year following an accident, so the adjoining motelier will hold a key in the event of any further event.

Request to remove vegetation and clear drain George Street Mangonui

RFS 3983112 - Request for repairs to a damaged handrail at Coopers Beach. Temporary repairs have been effected and we are advised that work is commencing early January 2020. A new barrier will be put in. Note the footpath is to be renewed as well.

Alarnya Ashby 93B Leccino Valley Road RD1 Mangonui 0494

alarnya@gmail.com 021408313

9th December 2019

Far North District Council C/- Sheryl Bainbridge sakia@xtra.co.nz

To Whom It May Concern:

On behalf of the parents of the Doubtless Bay I am contacting the FNDC regarding a pump Track (bike track).

There are so many Families who can’t afford to travel to a bike park to give their children the opportunity to ride in a safe environment. The closest Pump Track is in Paihia.

I have spoken to a few local Businesses – Fulton Hogan, Coastal Homes, Kelly construction Ltd, just to name a few. They are all willing to pitch in to help build a Pump track up here in the Doubtless Bay area.

We are requesting from the FNDC to supply a piece of land which this project can take place on. I have been told that there is a Council reserve in Taipa – is this correct?

We would love to give young children a safe and healthy place to ride their bikes on that doesn’t cost a cent for the parents.

Please find attached photos of both the Paihia Pump Track with asphalt and the Waitangi Pump Track with metal.

I hope the FNDC can take this request further as I think it is in need for the Far North.

I look forward to hearing from you

Respectfully yours,

Alarnya Ashby

6.2 Appointment to Kaitaia Business Association

File Number: A2816563

Author: Melissa Wood, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Democracy Services

Purpose of the Report

The purpose of the report is to facilitate the appointment of a Board representative to act as the liaison for the Kaitaia Business Association.

Recommendation

That the Te Hiku Community Board appoint ____________ as liaison for the Kaitaia Business Association.

1) Background

In 2012 the Far North District Council agreed to a targeted rate for the Kaitaia Business District known as the Kaitaia Business Improvement District (BID). As the representatives and advocates for the Kaitaia area that Council delegated the Community Board to sign the Memorandum of Understanding with the Kaitaia Business Association to formalise arrangements. The Council has then collected rates on behalf of the Kaitaia Business Association for them to spend to achieve the goals of their annual plan. As part of the agreement a Community Board member has the right to attend meetings as a liaison point.

At the start of the 2016 triennium member Hunt was appointed to this position on behalf of the Board. She resigned from the role and then Chairperson Gardner held the position until the end of the 2016-19 triennium.

Board members participated in a networking workshop with the Kaitaia Business Association in January 2020. To give members an opportunity to form a strong relationship with the Association.

2) Discussion and Options

Board appointee/s would be expected to keep the Board updated of issues of relevance and to communicate the Board’s and Council’s views to the Kaitaia Business Association when necessary. It is important for the representative to build a good working relationship with both the Kaitaia business Association and the Te Hiku Community Board.

While the Member would not need to attend all meetings it may be of use to help build the relationship and communication channels.

The Kaitaia Business Association holds monthly meetings in the afternoon.

Reason for the recommendation

To appoint a Board representative to the Kaitaia Business Association.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary provision requirements as a result of this report.

Attachments

Nil

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	KBA partnership agreement; MOU.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a community board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Not applicable.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	Not applicable.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or budgetary provisions required as a result of this report.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

4 February 2020

6.3 Deliberations Houhora Heads Motor Camp Lease

File Number: A2805489

Author: Rob Koops, Property Services

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

To obtain a recommendation from the Te Hiku Community Board to Council regarding the proposal for a new lease on Lot 1 & 2 DP 402482 - Identifier 408100, being a Recreation Reserve subject to the Reserves Act 1977.

Executive Summary

· The Houhora Heads recreation reserve spans across lot 1 & 2 DP 402482 and is classified Recreation Reserve subject to the Reserves Act 1977.

· Since 1993 Houhora Heads Motor Camp Ltd has leased the reserve and over that time the lessee has made significant investment in and is prepared to continue to invest in the upgrade and renewal of the camp ground facilities and infrastructure.

· The lessee has requested an extended term beyond the current lease expiry date of 30 September 2026 citing the need to retain existing and secure future funding and get a return on investment.

· To remove ambiguity over ownership of existing improvements and responsibility for future maintenance and renewals and in accordance with Council policy #5020 “Council-Owned Campgrounds”, Council staff proposes to replace the existing lease with a new ground lease for a 21 year initial term and with a further right of renewal of 21 years.

· The Reserve Act 1977 requires public consultation before Council can enter into a new lease on Reserve land. Public consultation closed on 2 December and has resulted in three submissions all in favour of the proposed new lease.

· Te Hiku o Te Ika iwi were sent a letter with an offer to meet to discuss the proposal. A request to meet was received and a meeting was held with Te Runanga o Ngai Takato (TRON) where TRON communicated their opposition to the proposal and disappointment in Council procedure.

· The Te Hiku Community Board has been given delegated authority to consider all submissions and objections received in response to the public notification on the proposed new ground lease and to make a recommendation to Council on whether the proposed 21 years ground lease with a further 21 year right to renewal should be granted to Houhora Heads Motor Camp Limited.

Recommendation

That the Te Hiku Community Board recommends to Council:

a) That Council, subject to S54 of the Reserves Act 1977 grants a lease on Lot 1 & 2 DP 402482, Identifier 408100 to the current lessee Houhora Heads Motor Camp Limited and that the term of the leases shall be:

Initial Term: 21 years

Right of Renewal: One further term of 21 years

b) That Council authorises the General Manager Infrastructure & Asset Management to negotiate final terms and conditions for such lease which shall be on industry practise commercial terms, at market rent and in accordance with Council policy #5020 - Council-Owned Campgrounds.

c) That Council transfers ownership of its remaining improvements to the lessee for $1.00 and writes off the book value against retained earnings.

d) That Far North District Council:

i) In its role as administering body of the Houhora Heads recreation reserve and in its role as the delegate of the Minister of Conversation, subject to the provisions of the Reserves Act 1977, grants and consents to a new lease of the Houhora Heads recreation reserve being Lot 1 & 2 DP 402482, Identifier 408100 and comprising approximately 6.38ha of land to Houhora Heads Motor Camp Limited and that the term of the lease shall be:

1) Term: 21 years plus one Right of Renewal of 21 years

2) Area: Approximately 6.38ha being Lot 1 & 2 DP 402482 - Identifier 408100 as highlighted on the aerial plan attached as Attachment 2.

3) Further Terms & Conditions: standard industry practise commercial terms, at market rent to be determined by valuation.

1) Background

Houhora Heads Motor Camp spans over two titles being lot 1 & 2 DP 402482 both being Recreation Reserve subject to the Reserves Act 1977 and directly on the waterfront at Houhora Heads.

The current lessee, Houhora Heads Motor Camp Ltd first managed then leased the Reserve land and has operated the motor camp since 1993.

A valuation carried out in 1996 shows lessor (Council) improvements (ie. small dwelling, original ablution and sewer, two water tanks, and four satellite toilets) valued at $80,000 were in place.

The same valuation shows lessee improvements (improvements to ablution and switch room, water supply and additional water tank, site development and power sites) valued at $70,000. Over time further improvements added to and paid for by the lessee include a recreation shelter, a swimming pool and a new manager’s residence plus various upgrades to Council owned improvements.

In accordance with the terms and conditions of the lease repair and maintenance has been paid for by the lessee. Council has not contributed to the up-keep.

The current lessee is planning further upgrades and renewals of the improvements on the Recreation Reserve land. In order to maintain current and secure further bank funding and to recoup the investment the lessee requests an extension of the lease beyond the current expiry of 2026.

In accordance with Council policy #5020 “Council-Owned Campgrounds”, Council staff proposes to replace the existing lease with a new ground lease for a 21 year initial term and with a further right of renewal of 21 years.

2) Discussion and Options

Public consultation drew three responses, all in favour of the proposal (Attachment 1 – HHMC Submission Report). An invitation to meet with iwi to discuss the proposal saw one formal request to meet and an email. In both instances, the responses related to management and/or governance of reserves and ownership. TRON felt council were not engaging in a genuine conversation with Iwi/Māori on options for co-governance or transfer of ownership of reserve lands. They also believed that the proposal excluded other investors from a public tendering process.

Option 1 – recommended.

It is proposed that the existing lease is replaced with a new ground lease whereby the lessee owns all the improvements on the land. This brings the lease in line with Policy # 5020 – Council-Owned Campgrounds, will encourage lessee investment and reduce ratepayer funded capital. It also gives the operator of the camp ground the ability to plan and execute upgrades and renewals when they deem necessary rather than rely on Council plans and budget provisions.

In accordance with Council Policy #5020 Council Owned Campgrounds, a lease term of 21 years with a further right of renewal of 21 years is recommended. The lease will be on industry standard commercial terms, comply with the requirements of S54 the Reserves Act 1977 and be subject to the Camping Ground Regulations 1985 and Council’s Motor Camp Policy # 5020.

Option 2.

Retain the status quo and let the current lease which still has 6 years to run, run its course. It should be noted that some of the lessor owned facilities (the 4x 2 pan toilet blocks for instance) are no longer fit for purpose for a modern campground. Other structures have over the years been upgraded extensively by the lessee to the point where it is has become difficult to distinguish between lessor and lessee owned improvements. Under the current lease the onus will be on Council to renew the improvements at some point or purchase the lessee’s interests in any buildings or improvements on termination of the lease.

Reason for the recommendation

To encourage ongoing investment in the infrastructure improvements at Houhora Heads Motor Camp and for these to be fully funded and maintained by the camp ground operator without cost to the ratepayer in accordance with Council Policy 5020 – Council Owned Campgrounds, a long term lease is recommended.

3) Financial Implications and Budgetary Provision

At the commencement of the lease in 1993 the improvements that existed on the land where valued at $80,000. The current “book value” of the improvements is $120,796. It is proposed that they will be disposed of and the value written off to retained earnings. This is an accounting entry only and has no financial impact on rates.

If Council had to replace the 4x 2 pan toilets the estimated cost (based on Permaloo 2 pan) is $360,000 plus consent fees, demolition, installation and delivery and any additional concrete work around the structures. A budget of $500k should be considered minimum. A bespoke onsite build would cost significantly more.

Rental income to FNDC (valuation 2016) is $22,000+GST per annum and is reviewed to market rent every 3 years.

Attachments

1. HHMC Submissions Report - December 2019 - A2813303 ⇩

2. HHMC aerial plan of lease area - A2813346 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low in terms of section 79 of the Local Government Act 2002.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	S54 of the Reserves Act 1977. Camping Ground Regulations 1985. FNDC Policy #5020 – Council-Owned Campgrounds.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	The Te Hiku Community Board has been appointed to consider all submissions and to make a recommendation to Council.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Te Hiku o Te Ika Iwi were advised of the proposal. Māori in general, were subject to the public notification process. Implications for iwi stem from Treaty of Waitangi issues and previous engagement with council about ownership and/or co-governance models assets. Entering into lease agreements prohibits iwi from engaging in a conversation on these matters.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	Advertisements were placed in local newspapers and letters were sent to the ratepayers in the Houhoura Heads area. The proposal was advertised on Council’s website. Te Hiku o Te Ika Iwi were advised of the proposal.
State the financial implications and where budgetary provisions have been made to support this decision.	This has been covered under the Financial Implications an Budgetary Provision Section
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Te Hiku Community Board Meeting Agenda

4 February 2020

6.6 Project Funding Reports

File Number: A2823989

Author: Kathryn Trewin, Funding Advisor

Authoriser: Ana Mules, Team Leader - Community Development and Investment

Purpose of the Report

Recipients of funds from the Community Board’s Local Grant Fund must complete and submit a project report no later than two months after the completion of their project.

Recommendation

That Te Hiku Community Board note the project reports received from:

a) Mangonui Lions Club

b) Baby Baroque

1) Background

Clause 15 of the Community Grant Policy states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report. These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent. Recipients who do not complete this form are ineligible for Council funding for a period of five years.”

2) Discussion and Options

Copies of the project reports are attached for the Board’s information. Should Board members have concerns or issues with these reports, these should be discussed at this part of the meeting.

Reason for the recommendation

To receive the project reports from funding applicants in accordance with the Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1. Mangonui Lions - Project Report - A2823725 ⇩

2. Mangonui Lions - Supporting Information - A2823728 ⇩

3. Baby Baroque - Project Report - A2823727 ⇩

4. Baby Baroque - Supporting Information - A2823726 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This is a matter of low significance.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	It is the responsibility of each Community Board to confirm the funding that they allocated has been spent correctly.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There are no implications on Māori in confirming the project reports. Any implications on Māori arising from matters included in project reports should be considered as part of the relevant report.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example – youth, the aged and those with disabilities.	This report is asking for the project reports to be approved, any interests that affect other people should be considered as part of the individual reports.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Te Hiku Community Board Meeting Agenda

4 February 2020

7.2 Community and Customer Services Activity Report

File Number: A2823081

Author: Jacine Warmington, Manager - Community and Customer Services

Authoriser: Dean Myburgh, General Manager - District Services

Purpose of the Report

The purpose of the report is to provide information to the Te Hiku Community Board for the community and customer service activities.

Executive Summary

This information only report is provided by way of an update to Community Boards.

Recommendation

That the Te Hiku Community Board receive the report Community and Customer Services Activity Report.

Background

Statistical information in relation to the Community and Customer Services Department (District Services Group) is provided to the Te Hiku Community Board to give an overview of activity and performance for the months of July to the end of December 2019 for the Te Hiku area.

Discussion and Next Steps

· Customer interactions district-wide for the 6 months ending December 2019 totalled 87,742 (which was less than the same 6 months ending December 2018 at 93,301.)

These interactions included Phone calls: 44,682, Ask Us emails: 10,770, Requests for Service: 14,304. Walk-ins to service centres totalled 12,970.

· The average rate of abandoned calls (17%) has increased slightly since last report (15%) – and still well above the 8% target. However, November and December were much improved from the previous year’s comparison. Staff training, winter illnesses and other leave has made reaching the target challenging. Some technical issues also contributed.

· District-wide the top two issues that customers contacted Council about were Building: 8,865 (including booking Building inspections), and Rates: 6,445 (including payments, account balances and direct debits).

· There has been a noticeable increase in emails received through the website. This could be an indication that customers are moving towards more on-line communication

Service Centre

The results from the Customer Experience Programme indicates that the service centres district- wide are consistently high functioning and meeting the needs of customers. The staff are engaged with customers and strive to deliver the best service possible.

For the last three months the financial transactions at the Te Ahu service centre increased. However, overall (district-wide) there is a gradual decline as more customers are entering into Rates Easy Pay arrangements and direct debit payments.

Kaitaia Library

Kaitaia Library has had a busy six months. The library continues to be a national leader in terms of numbers of sign-ups for SparkJUMP, a partnership initiative which provides low cost internet to homes without access. 125 modems have been issued since July.

Programmes and events over this period include:

· Lego club for children

· District wide photo competition

· Visits from authors including Marilyn Waring

· Book club

· A full community help desk schedule

· Successful New Zealand Music Month and Music in the Atrium programmes

· Summer Reading Carnival for children

· Virtual Reality day

· Movie-making outreach programme with Kaitaia College

Staff member Margaret Tolladay was awarded the ASB Santa Good as Gold award for services to the community.

The public provision of PCs has been refreshed in a partner agreement with APNK. Provision now includes Chromebooks which can be used anywhere in the library.

There have been staff changes with new members of the team joining to replace a staff member who resigned and another on maternity leave.

The adult non-fiction books have been returned to Dewey organization.

eResources

The increase in eResources shows continued growth due to recent additions to collections and the success of the Te Tai Tokerau consortium with Whangarei and Kaipara Libraries which has resulted in an increased pool to borrow from. BorrowBox has been added as a new eBook resource.

Museum@TeAhu

The Museum@TeAhu had a busy six months, with a number of special events:

· 50th Anniversary Jubilee of the Museum at Te Ahu – morning tea

· Signing ceremony of the DeSurville anchor from Te Papa to Museum at Te Ahu

· Baby Baroque – Music event

· Opening of the Taipa Bridge supporting Auckland Museum

Exhibitions included:

· Te Mana I te whenua, Te Mana o te whenua art display (Far North Artists) September 2019

· Nga tohu o IO, art exhibition (Far North Artists) started in December 2019 – and runs through to February 2020

Key projects that were completed or are underway include:

· Pioneer House Renovation Project – 95% complete

· Digital Access Project – prelim work complete, ready to start in 2020

227 researchers accessed the museum’s collections and research facilities in all of 2019. Subjects covered researching family, local human history (society/community) and natural history. This is a 25% increase from 2018 (156 researchers) and 2017 where 81 research inquiries were recorded.

Far North (Kaitaia) i-SITE

Visitor numbers have been fairly stable over this period with a new sign recently erected that should make it easier for visitors to find the Kaitaia i-SITE at Te Ahu. The Te Araroa trail continues to bring people into the area, and they make enquiries through the i-SITE.

Retail sales continue to go well but due to a lack of suppliers, it is often difficult to get accommodation booked in Kaitaia and surrounds.

i-SITEs continue to rate highly in the Customer Experience survey, consistently scoring in the high 90s. Qualmark accreditation achieved once again for Kaitaia i-SITE and currently rating 4.5 stars on Trip Advisor.

Cemeteries - Sexton Services

Council manages the Kaitaia public cemetery on Pukepoto Road and the Totara North public cemetery on Totara North School Road under the legislation of the Burial and Cremation Act 1964 and Far North District Council By-Law 1401-1442.

There were 10 full burials and 2 ash burials in the Te Hiku area from July to the end of December, with an average of 2 per month.

The number of enquiries are similar to previous years with an average of 21 per month and there have been 27 plots pre-purchased and certificates of title issued over this 6 month time period.

Funeral Directors and members of the public often comment on how well kept Councils Cemeteries are. This reflects back on Councils Town Maintenance contractors and the high standard they have set in the maintenance of the cemeteries under their care.

Housing for the Elderly

Council owns and rents out 147 Housing for the Elderly units and bedsits overall. In the Te Hiku area there are Villages at:

Locations	One bedroom	Current Vacancies
Ahipara	6	0
Awanui	12	1
Oxford Street, KTA	26	2
Puckey Ave, KTA	22	0

During the period 1 July – 31 December 2019, eight tenancies ended (4 at Oxford St., 3 at Puckey Ave and 1 at Awanui); and six tenancies began (3 at Oxford St and 3 at Puckey Ave). There are currently two units undergoing refurbishment in the Oxford Street complex.

Financial Implications and Budgetary Provision

No financial implications.

Attachments

Nil

Community Fund Account balance as at 01 July 2019	$146,701.00
· Plus Grant refunded from Be Free Inc	$86.96
· Less funds allocated towards Centennial Park planting project	$17,000.00
· Less funds granted and uplifted to 31 December 2019	$29,442.00
· Less funds not uplifted from 10 December 2019 for Kaitaia Business Association and Whakawhiti Ora Pai	$15,050.00
· Less funds not uplifted from 5 November 2019 for Capability Trust	$3,000.00
· Less funds not uplifted from 1 October 2019, 2020 Anzac Day Te Ahu Service Expenses, Placemaking project for Awanui	$33,833.00
Community Fund Account balance as at 31 December 2019	$48,462.96