Kaikohe-Hokianga Community Board Meeting Minutes - Confirmed

5 February 2020

MINUTES OF Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 5 February 2020 AT 10.30 am

PRESENT:              Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers, Member John Vujcich

STAFF PRESENT: Marlema Baker (Meetings Administrator)

1            Apologies and conflicts of Interest

Nil

2            Public Forum

· Charlie Nathan spoke regarding RFS raised to date.

· Vicki Brown and Kim Wares spoke regarding Horeke Hall.

· Shaun Reilly spoke regarding 4 potential bore water sources and changing the 70km zone in Kaikohe to a 50km zone.

· Willie Maihi spoke regarding the Cultural Heritage and Identity (CHI) Festival funding application.

· Dylan Robinson spoke regarding the CrossFit Kaikohe funding application.

· Tanya Edwards spoke regarding the Kaikohe Intermediate funding application.

3            Deputations

· Ipu Absolum, Janine McVeagh, and Janet Nixon, representing Te Puna o Kupenuku Rawene Campus Project.

The meeting was adjourned from11:15am to 11:26am

4            Speakers

Nil

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2825670, pages 10 - 18 refers

Resolution 2020/1

Moved:       Member Alan Hessell

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 4 December 2019 with the following amendments;

a) Section 1: Apologies and Conflicts of Interest: Member Toorenburg indicated that he will leave the meeting early to attend an important medical appointment.

b) Section 2: Public Forum; amend Korina to Karina.

c) Section 5 Making and Attesting of Declarations: 10:20 am Member Toorenburg left the meeting.

Carried

6            Corporate Services Group

6.1         Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 December 2019

Agenda item 6.1 document number A2823555, pages 19 - 20 refers

Resolution  2020/2

Moved:       Member John Vujcich

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 December 2019.

Carried

6.2         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 December 2019

Agenda item 6.2 document number A2823567, pages 21 - 22 refers

Resolution  2020/3

Moved:       Member John Vujcich

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 December 2019.

Carried

6.3         Chairperson and Members Report

Agenda item 6.3 document number A2827708, pages 23 - 29 refers

Resolution 2020/4

Moved:       Member Louis Toorenburg

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board;

a) note the reports from the Chairperson and Member Toorenburg,

Moved:       Chairperson Mike Edmonds

Seconded: Member John Vujcich

b) delegate authority to make complaints to the Office of the Ombudsman on behalf of the Board, to the Chair.

Moved:       Member John Vujcich

Seconded: Member Emma Davis

c) discuss the Te Puna o Kupenuku Rawene Campus proposal at this meeting and formulate steps to make it happen, and to make recommendations to Council to expedite the matter.

Moved:       Member Louis Toorenburg

Seconded: Member John Vujcich

d) be given an update on work to the Waiotemarama Weir, to comply with consent conditions to increase water flow in stream and ask for an update on the status of the Smoothy Road Bore.

Moved:       Member Louis Toorenburg

Seconded: Member Emma Davis

e) request a report back to our Community Board for our next meeting on the progress being made in getting footpaths in our Ward.

Moved:       Member Louis Toorenburg

Seconded: Member Emma Davis

f) seeks delegation of the full responsibility for Rawene Campus.

Moved:       Member John Vujcich

Seconded: Member Alan Hessell

.Carried

At 12:08 pm, Member Emma Davis left the meeting. At 12:13 pm, Member Emma Davis returned to the meeting

7            Infrastructure and Asset Management Group

7.1         115 Rangihamama Rd to be named Road 1 - Te Papa Street, Road 2 - Enoka Street, Road 3 - Kawa Street

Agenda item 7.1 document number A2817835, pages 30 - 33 refers

Resolution  2020/1

Moved:       Cr John Vujcich

Seconded:  Member Laurie Byers

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a main road and a right-of-way, that is currently addressed at 115 Rangihamama Rd, Kaikohe, as per map A2817788.

a)    Road 1 - to be named Te Papa Street.

b)    Road 2 – to be named Enoka Street.

c)    Road 3 – to be named Kawa Street.

Carried

7.2         Road Naming - 255 Whakataha Road, Waimate North

Agenda item 7.2 document number A2801491, pages 43 - 58 refers

Resolution  2020/2

Moved:       Member Emma Davis

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a right-of-way, Te Rore Lane that is currently addressed at 255 Whakataha Road, Waimate North as per map A2764625.

Carried

8            District Services Group

8.1         Community and Customer Services Activity Report

Agenda item 8.1 document number A2822994, pages 59 - 67 refers

Resolution  2020/3

Moved:       Member Kelly van Gaalen

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board receive the report Community and Customer Services Activity Report.

Carried

9            Strategic Planning and Policy Group

9.1         Funding Applications Report

Agenda item 9.1 document number A2824011, pages 68 - 110 refers

Resolution 2020/8

Moved:       Member Alan Hessell

Seconded:  Member Kelly van Gaalen

That Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, approves the sum of $3000 (plus GST if applicable) be paid from the Board’s Community Fund to Kaikohe Intermediate School for costs towards installing swimming pool covers to support the following Community Outcomes:

I.    Proud Vibrant Communities

II.   Communities that are healthy, safe, connected and sustainable

Carried

Resolution  2020/9

Moved:       Member Emma Davis

Seconded:  Member Kelly van Gaalen

That Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, approves the sum of $2000 (plus GST if applicable) be paid from the Board’s Community Fund to Matihetihe Marae for costs towards indexing of a local history book to support the following Community Outcomes:

I.    Proud Vibrant Communities

II.   Communities that are healthy, safe, connected and sustainable

Carried

Resolution  2020/10

Moved:       Member Louis Toorenburg

Seconded:  Member Kelly van Gaalen

That Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, approves the sum of $1603 (plus GST if applicable) be paid from the Board’s Community Fund to North Hokianga A&P Society for costs towards the local community entertainment stage at the 2020 show to support the following Community Outcomes:

I.    Proud Vibrant Communities

II.   Communities that are healthy, safe, connected and sustainable

Carried

Motion

Moved:       Member Emma Davis

Seconded:  Cr John Vujcich

That Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, approves the sum of $20,000 (plus GST if applicable) be paid from the Board’s Community Fund to Maihi Memorial Park Trust for costs towards CHI Festival 2020 to support the following Community Outcomes:

I.     Proud Vibrant Communities

II.    Communities that are healthy, safe, connected and sustainable.

lost

Resolution  2020/11

Moved:       Member Kelly van Gaalen

Seconded:  Cr John Vujcich

That Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, approves the sum of $1200 (plus GST if applicable) be paid from the Board’s Community Fund to Crossfit Kaikohe for costs towards purchasing exercise equipment to support the following Community Outcomes:

I.   Proud Vibrant Communities

II.  Communities that are healthy, safe, connected and sustainable

Carried

9.2         Project Funding Reports

Agenda item 9.2 document number A2824257, pages 111 - 119 refers

Resolution  2020/42

Moved:       Cr John Vujcich

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board note the project reports received from:

a)    Hokianga Environmental Protection Group

b)    Ohaeawai Residents and Ratepayers Association

c)    The Parenting Place

Carried

10          Reports

10.1       Supplementary Funding Application - Rawene Golf Club Inc

Agenda item 1.1 document number A2837718, pages 7 - 13 refers

Resolution  2020/53

Moved:       Chairperson Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy authorise the sum of $950 (plus GST if applicable) to be paid from the Board’s Community Fund account to Rawene Golf Club Incorporated for costs towards the Hokianga Golf Fun Day, to support the following Community Outcomes:

     i. Proud vibrant communities.

          ii. Liveable communities that are healthy, safe, connected and sustainable.

Carried

11          Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Recommendation

This item was withdrawn from the agenda at the request of the Chief Executive.

12          Meeting Close

The meeting closed with at 1:04 PM.

The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board meeting held on 4 March 2020.

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CHAIRPERSON