Bay of Islands-Whangaroa Community Board Meeting Minutes - Unconfirmed

3 February 2020

 

   MINUTES OF Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Baysport Pavillion, Harmony Lane, Waipapa
ON Monday, 3 February 2020 AT 10.00 am

PRESENT:                   Chairperson Belinda Ward, Member Lane Ayr, Member Manuela Gmuer-Hornell, Member Bruce Mills, Member Frank Owen, Member Manuwai Wells, Member Kelly Stratford

1            PRAYER/KARAKIA

Ron Cooke opened the meeting with a prayer.

2            Public Forum

Andrew Riddell spoke against Far North Holdings and support for the use of the Single Transferable Vote.

Bob Drey presented the Board with a petition requesting that the Council actions a notified process for an upcoming resource consent in relation to a helicopter landing in Russell.

Ron Cooke spoke against Far North Holdings development of the marina and residential development in Opua.

Jimmy Johnston and Ian Mitchell representing Manua Whenua Rangitoto Rahui spoke against the development of the boat ramp and parking area at Windsor Landing.

Maria Navel spoke against road side spraying in summer due to fire risks and is seeking support from others.

Attachments tabled at meeting

1     Tabled Document - Andrew Riddell Speaking Notes

2     Tabled Document - Petition on Notified Consent for Russell Helicopter Landing Pad

3     Tabled Document - Ron Cooke Speaking Notes

3            Deputations

Nil

4            Apologies and conflicts of Interest

Member Kelly Stratford declared a perceived conflict of interest in relation to Item 7.4 Te Hononga Hundertwasser Carpark Smartlights, but will vote on the issue.

5            Speakers

Lau’rell Pratt spoke regarding funding for Te Tai Tokerau Access Arts Trust, Item 7.7 – Funding Application.

Claire Gordon spoke regarding Be Free Incorporated, Item 7.7 – Funding Application.

Attachments tabled at meeting

1     Tabled Document - Additional Information for Te Tai Tokerau Access Arts Trust Funding Application

The meeting was adjourned from 11.14 am to 11.34 am.

Sheryl Gavin (Manager Corporate Planning and Community Development), Ana Mules (Team Leader – Community Development and Investment) and Aram Goes (Maintenance and Operations Manager) spoke to report 7.4 Te Hononga Hundertwasser Carpark Smartlights.

6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2822674, pages 10 - 20 refers

Resolution  2020/1

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board

a)         confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 9 December 2019 are a true and correct record the following amendment:

 Removal of Simson Park Hall in Item 6.2 Appointments to Management Committee.

b)        notes the removal of ‘the triennium’ from the minutes of the meeting on 4 November 2019, Item 3.2 Election of Chairperson, and Item 3.3 Election of Deputy Chairperson.

Carried

Abstained:       Member Kelly Stratford

 

7            Reports

7.1         Chairperson and Members Report

Agenda item 6.1 document number A2822978, pages 21 - 40 refers

Resolution  2020/2

Moved:       Chairperson Belinda Ward

Seconded:  Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Ward, Member Ayr, Member Gmuer Hornell, Member Mills, Member Owen, Member Wells and Member Stratford.

Carried

 

7.2         Road Naming - 66E Waipapa Rd, Kerikeri

Agenda item 6.2 document number A2714976, pages 41 - 53 refers

Resolution  2020/3

Moved:       Chairperson Belinda Ward

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a public road, Matau Place which is currently addressed at 66E Waipapa Road, Kerikeri as per map A2714875.

Carried

7.3         Road Naming: 236 Tipene Tablelands Rd - Kauri Cliffs Drive

Agenda item 6.3 document number A2817739, pages 54 - 67 refers

Aram Goes (Maintenance and Operations Manager) spoke to this report.

Recommendation

Moved:       Member Bruce Mills

Seconded:  Member Frank Owen

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road and a right-of-way, that is currently addressed at 236 Tipene Tablelands Road, Kaeo as per map A2817629.

a)      Private Road to be named Kauri Cliffs Drive.

b)      Right-of-way to be named Cape Brett Way.

Amendment

Moved:       Member Lane Ayr

Seconded:  Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road and a right-of-way, that is currently addressed at 236 Tipene Tablelands Road, Kaeo as per map A2817629.

a)      Private Road to be named Kauri Cliffs Drive.

b)      Right-of-way to be named Cape View Way.

The amendment became the substantive motion.

Resolution  2020/4

Moved:       Member Lane Ayr

Seconded:  Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road and a right-of-way, that is currently addressed at 236 Tipene Tablelands Road, Kaeo as per map A2817629.

a)      Private Road to be named Kauri Cliffs Drive.

b)      Right-of-way to be named Cape View Way.

Carried

The meeting was adjourned from 1.19 pm to 1.50 pm.

7.4         Te Hononga Hundertwasser Carpark Smartlights

Agenda item 6.4 document number A2822298, pages 68 - 72 refers

Aram Goes (Maintenance and Operations Manager) and Kathryn Trewin (Funding Advisor) spoke to this report.

recommendation

Moved:       Member Kelly Stratford

Seconded:  Member Manuwai Wells

That the Bay of Island-Whangaroa Community Board:

a)      recommend that Council bring forward the Bay of Islands-Whangaroa Ward Town Beautification uninflated capital budgeted for 2020/2021 and 2021/2022 of $51,100 per year to 2019/2020; and

b)      allocates the Town Beautification funding of $153,300 for the Bay of Islands-Whangaroa Ward to smart lights for the Te Hononga Hundertwasser carpark at Kawakawa.

Amendment

Moved:       Member Kelly Stratford

Seconded:  Member Manuwai Wells

That the Bay of Island-Whangaroa Community Board:

a.         recommend that Council allocate $20,000 out of the 2019/2020 Town Beautification Uninflated Capital budget, towards the smart lights for the Te Hononga Hundertwasser carpark at Kawakawa.

b.         request that the carpark stay in the ownership of Far North District Council and not be sold or transferred to Far North Holdings Limited.

The amendment became the substantive motion.

Resolution  2020/5

Moved:       Member Kelly Stratford

Seconded:  Member Manuwai Wells

That the Bay of Island-Whangaroa Community Board:

a)         recommend that Council allocate $20,000 out of the 2019/2020 Town Beautification Uninflated Capital budget, towards the smart lights for the Te Hononga Hundertwasser carpark at Kawakawa.

b)        request that the carpark stay in the ownership of Far North District Council and not be sold or transferred to Far North Holdings Limited.

Carried

 

7.5         Elected Members Code of Conduct

Agenda item 6.5 document number A2829543, pages 73 - 90 refers

Resolution  2020/6

Moved:       Member Kelly Stratford

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board adopt the Bay of Islands-Whangaroa Community Board Code of Conduct as attached document number A2829557.

Carried

Note: request Community Board Members are provided with further training/information on delegations, budgets and line items, dealing with the public etc.

 

7.6         Statement of Community Board Fund Account as at 31 December 2019

Agenda item 6.6 document number A2822480, pages 91 - 94 refers

Resolution  2020/7

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 December 2019”.

Carried

 

7.7         Funding Application Report

Agenda item 6.7 document number A2819185, pages 95 - 121 refers

Resolution  2020/8

Moved:       Member Kelly Stratford

Seconded:  Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board:

a)      approves the sum of $1,990 (plus GST if applicable) be paid from the Board’s Community Fund account to Bay of Islands Animal Rescue for costs towards Bark in the Park 2020 to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

Resolution  2020/9

Moved:       Member Kelly Stratford

Seconded:  Member Bruce Mills

b)      approves the sum of $2,279 (plus GST if applicable) be paid from the Board’s Community Fund account to Be Free Inc for costs towards the Be Free Youth Stage at the Mangonui Festival to support the following Community Outcomes:

i)       Proud Vibrant Communities

ii)      Communities that are healthy, safe, connected and sustainable

Carried

Recommendation

c)      approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Tai Tokerau Access Arts Trust for costs towards the Kings Theatre Creative Seasonal Programme to support the following Community Outcomes:

i)        Proud Vibrant Communities

Amendment

Moved:       Member Manuwai Wells

Seconded:  Member Bruce Mills

c)      approves the sum of $4,256 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Tai Tokerau Access Arts Trust for costs towards the Kings Theatre Creative Seasonal Programme to support the following Community Outcomes:

i)        Proud Vibrant Communities

The amendment became the substantive motion.

Resolution  2020/10

Moved:       Member Manuwai Wells

Seconded:  Member Bruce Mills

c)      approves the sum of $4,256 (plus GST if applicable) be paid from the Board’s Community Fund account to Te Tai Tokerau Access Arts Trust for costs towards the Kings Theatre Creative Seasonal Programme to support the following Community Outcomes:

i)       Proud Vibrant Communities

Carried

 

7.8         Project Funding Report

Agenda item 6.8 document number A2826777, pages 122 - 129 refers

Resolution  2020/11

Moved:       Member Manuwai Wells

Seconded:  Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board note the project reports receive from:

a)      Northland Floral Art Society

b)      Pungaere Cemetery Trust

c)      Russell Bowling Club

Carried

Note: The Community Board wishes to thank the above organisations for acknowledging the funding received from the Community Board publicly.

 

7.9         Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 19

Agenda item 6.9 document number A2822642, pages 130 - 131 refers

Resolution  2020/12

Moved:       Chairperson Belinda Ward

Seconded:  Member Manuela Gmuer-Hornell

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 2019.

Carried

 

8            Information Reports

8.1         Community and Customer Services Activities

Agenda item 7.1 document number A2822709, pages 132 - 143 refers

Sue Monk (Manager Customer Care) spoke to this item.

Resolution  2020/13

Moved:       Member Manuwai Wells

Seconded:  Member Kelly Stratford

That the Bay of Islands-Whangaroa Community Board receive the report Community and Customer Services Activities.

Carried

At 3:32 pm, Member Kelly Stratford left the meeting.

9            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

This item was withdrawn from the agenda at the request of the Chief Executive.

10          Meeting Close

The meeting closed at 3.35 pm with a karakia from Member Manuwai Wells.

 

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting to be held on 5 March 2020.

 

 

 

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CHAIRPERSON