Te Hiku Community Board Meeting Minutes unconfirmed

10 December 2019


   MINUTES OF Far North District Council
Te Hiku Community Board Meeting
Te Ahu, Cnr Matthews Ave and South Road, Kaitaia
Tuesday, 10 December 2019 AT 10:00 am


PRESENT:              Chairperson Adele Gardner, Member Lawrie Atkinson, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member Jaqi Brown, Cr Felicity Foy


The meeting was opened with a Karakia

1            Apologies and conflicts of Interest


2            Public Forum

Mark Osborne - General Manager Te Ahu Trust, and Project Manager Te Hiku Sports Hub, provided the Board with an update on those organisations.

3            Deputations

There were no deputations

4            Speakers

The following speakers spoke to the Board in regard to their funding application - Agenda item 9.2 refers

Shirley Williams representative from Kaitaia Sport and Leisure Trust spoke

Ngaire Sullivan representative from Kaitaia and District’s Age Concern

John Phillips and Janine Foster representative from Kaitaia People’s Centre Nga Hoa Awhina Inc

Graham Dormer representative from Grey Power Far North District Council

Andrea Panther and Mark Frost representatives from Kaitaia Business Association. Proposed High Level Master Plan for the Revitalisation of the Kaitaia Township was also tabled.


The meeting was adjourned at 11:07 am and resumed at 11:25 am

5            Notice of Motion

5.1         Notice of Motion - Revoke Resolution 2019/77 Review Balloting for the continuation of the Kaitaia Business Improvment District Programme

Agenda item 5.1 document number A2760796, pages 8 - 8 refers

Resolution  2019/83

Moved:       Chairperson Adele Gardner

Seconded:  Member Darren Axe

That The Te Hiku Community Board as per Standing Orders 23.1-3 revoke parts b and c of Te Hiku Community Board Resolution 2019/77

‘b)     requests a ballot of the Kaitaia Business Association voting members to determine           whether the Kaitaia Business Improvement District Programme should continue or        cease at the commencement of the 2020/21 financial year.

c)      agrees the ballot be completed by 12 November 2019’



6            Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A2758703, pages 10 - 11 refers

Resolution  2019/84

Moved:       Chairperson Adele Gardner

Seconded:  Member Jaqi Brown

That the Te Hiku Community Board agrees that the minutes of the meeting of the Te Hiku Community Board held 5 November 2019 be confirmed as a true and correct record, subject to the amendment – Member Atkinson declared an interest in Agenda item 6.1 (c) Local Community Grant Funding Applications – Circability Trust.



7            Corporate Services Group

7.1         Appointments to Management Committees

Agenda item 7.1 document number A2703059, pages 18 - 20 refers

Resolution  2019/85

Moved:       Member John Stewart

Seconded:  Member Darren Axe

That the Te Hiku Community Board make appointments to act as liaison with management committees, as detailed below:

Araiawa Hall (Raio Hall) - Darren Axe

Awanui Community Centre / Sports Complex - John Stewart

Herekino Hall - Jaqi Brown

Kaingaroa Community Hall - Lawrie Atkinson

Karikari Hall - Lawrie Atkinson

Lake Ohia Community Hall - Lawrie Atkinson

Mangonui Hall  - Sheryl Bainbridge

Oruru Community Hall (Swamp Palace) – Sheryl Bainbridge

Fairburn Cemetery - Jaqi Brown

Houhora Cemetery - Darren Axe

Mangonui Cemetery - Sheryl Bainbridge

Oruaiti Cemetery - Sheryl Bainbridge

Peria Cemetery - Sheryl Bainbridge

Takahue Cemetery - John Stewart

Waiharara Cemetery - Darren Axe

Waipapakauri Cemetery - Darren Axe

Te Ahu Museum - Sheryl Bainbridge

Te Hiku Sports Hub - Adele Gardner

Awanui River Liaison Committee - John Stewart



7.2         Nomination of Far North Community Board Executive Committee Representative

Agenda item 7.2 document number A2700011, pages 21 - 23 refers

This item was withdrawn from the Agenda at the request of the Chief Executive.


7.3         Te Hiku Community Board Calendar of Meetings 2020

Agenda item 7.3 document number A2766492, pages 24 - 26 refers

Resolution  2019/86

Moved:       Member John Stewart

Seconded:  Member Darren Axe

That the Te Hiku Community Board:

a) adopt the following meeting dates for 2020 at venues to be determined by the Board:

·                Tuesday 4 Feb

·                Tuesday 10 March

·                Tuesday 21 April

·                Tuesday 2 June

·                Tuesday 14 July

·                Tuesday 25 August

·                Tuesday 6 October

·                Tuesday 17 November

b)      delegate the authority to amend the schedule of Community Board meetings, to the Chief Executive Officer.


Proposed venues were noted by the Board (subject to availability):

4 February - Te Ahu

10 March - Te Ahu

21 April - Houhora Big Game & Sports Fishing Club

2 June - Karikari Hall

14 July - Te Ahu

25 August - Te Rarawa Rugby Football Club

6 October - Mangonui Cruising Club

17 November - Te Ahu


7.4         Te Hiku Statement of Community Fund Account as at 31 October 2019

Agenda item 7.4 document number A2761184, pages 29 - 30 refers

Resolution  2019/87

Moved:       Member Sheryl Bainbridge

Seconded:  Member Lawrie Atkinson

That the Te Hiku Community Board receives the report “Te Hiku Statement of Community Fund Account as at 31 October 2019“.



8            Infrastructure and Asset Management Group

8.1         Bus Stop Changes - Blencowe Street Kaitaia

Agenda item 8.1 document number A2747431, pages 32 - 34 refers

Resolution  2019/88

Moved:       Member John Stewart

Seconded:  Member Darren Axe

That the Te Hiku Community Board:

a)         receive the report “Bus Stop Changes - Blencowe Street Kaitaia”

b)        supports the adoption of option 3 (bullet points 1 & 2) until the bylaw is reviewed

c)         recommend the bus stop be removed as part of the bylaw review in 2020



Jaqi Brown left the meeting at 12:12 pm to 12:17 pm


9            Strategic Planning and Policy Group

9.1         Funding Project Reports

Agenda item 9.1 document number A2762522, pages 35 - 36 refers

Resolution  2019/89

Moved:       Member Sheryl Bainbridge

Seconded:  Member Lawrie Atkinson

That the Te Hiku Community Board note the project reports received from:

a)      Kaitaia Business Association for the 2018 Christmas street decorations

b)      Mangonui Lions Club for the Fun Run

c)      Whakawhiti Ora Pai for the Pukenui Clinic accessibility upgrade



9.2         Funding Applications Report

Agenda item 9.2 document number A2762884, pages 43 - 47 refers

Member Stewart declared an interest in Agenda item 9.2 e) Kaitaia Sport and Leisure Trust

Resolution  2019/90

Moved:       Member Darren Axe

Seconded:  Member Lawrie Atkinson

That Te Hiku Community Board:

d)         in considering the provisions of the Community Grant Policy, authorise (plus GST if applicable) be paid from the Board’s Community Fund as follows:

i)          Grey Power Far North - for Christmas dinner and operating expenses  $1,500

ii)         Kaitaia Business Association (KBA) - for landscape architect
consultant fees, subject to the KBA obtaining a second quote                $15,000

iii)       Kaitaia Sport and Leisure Trust - for the 2020 Kaitaia Invitational Dart
Tournament                                                                                                     $2,500

iv)       Resonance Tour 2020 - for tour including music masterclasses at
schools                                                                                                             $1,000

v)         Whakawhiti Ora Pai - for venue hire and consumables for the whanau
life-skills camp in January 2020                                                                     $550

                                                                                                                          Total        $20,550

e)         decline the funding applications below as there are more appropriate funding sources available:

i)          Kaitaia and Districts Age Concern - for drop-in centre operating expenses

ii)         Kaitaia People’s Centre - for drop-in centre operating expenses    Carried


10          Meeting Close

The Meeting closed at 12:18 am.


The minutes of this meeting will be  confirmed at the Te Hiku Community Board Meeting to be held on 4 February 2020.