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Kaikohe-Hokianga Community Board Meeting Minutes Unconfirmed |
4 December 2019 |
MINUTES
OF Kaikohe-Hokianga
Community Board Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 4
December 2019 AT 9:30 am
PRESENT: Chairperson Mike Edmonds, Member Emma Davis, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell, Member Laurie Byers,
IN ATTENDANCE: Cr Rachel Smith, Cr Kelly Stratford
1 Apologies and conflicts of Interest
That an apology for lateness received from Cr Vujcich be accepted and leave of absence granted.
Cr John Vujcich (arrived 10:45am)
· Tom and Korina Donovan on behalf of Hokianga Environmental Protection Group: Funding Application 8.2(b) refers.
· Lynne Stewart on behalf of Kohukohu Library: Funding Application 8.2(d) refers.
· Dave Adams on behalf of South Hokianga (Opononi) Memorial Hall: Funding Application 8.2(2) refers.
· Lorene Royal and Delvene Morrissey on behalf of Rawene & Districts Community Development Inc: Funding Application 8.2(f).
· Shaun Reilly regarding RFS3984085 – Mowing and clean-up of berm area on Thorpe Road Kaikohe.
Lorene Royal and Gwen Freese on behalf of Rawene Community Hall Management Committee
Attachments tabled at meeting
1. Tabled Document - Letter from Rawene Community Hall Management Committee and
2. Tabled Document - Requisition Report to KHCB 4th Dec 2019
The meeting was adjourned from 10:20 am to 10:31 am.
None
5 Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A2779005, pages 8 - 8 refers |
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Resolution 2019/110 That the Kaikohe-Hokianga Community Board confirms the minutes of their meeting held 6 November 2019 as a true and correct record. |
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6.2 Appointments to Management Committees Agenda item 6.2 document number A2767124, pages 21 - 23 refers |
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Resolution 2019/112 Moved: Chairperson Mike Edmonds Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board make appointments to Management Committees as detailed below: a) Rawene Community Hall – Emma Davis b) Okaihau Community Hall – Mike Edmonds c) South Hokianga War Memorial Hall (Opononi) – Alan Hessell d) Kohukohu Community Hall – Emma Davis e) Kaikohe Senior Citizens Hall – Laurie Byers Carried NOTE: Members of the Kaikohe-Hokianga Community Board will informally attend the following Hall Committee meetings until a Board Member is appointed: f) Taheke Community Centre g) Horeke Community Hall h) Broadwood Cemetery i) Orira (Umawera) Cemetery j) Waiotemarama Cemetery |
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6.5 Kaikohe-Hokianga Statement of Community Fund Account as at 31 October 2019 Agenda item 6.5 document number A2761272, pages 28 - 29 refers |
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Resolution 2019/113 Moved: Member Kelly van Gaalen Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 31 October 2019. |
7 Infrastructure and Asset Management Group
8 Strategic Planning and Policy Group
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Agenda item 8.1 document number A2762539, pages 46 - 47 refers |
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Resolution 2019/116 Moved: Member Kelly van Gaalen Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board note the project reports received from: a) Kaikohe Business Association b) Ohaeawai Taiamai Residents Association c) Rawene Holiday Park |
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Agenda item 8.2 document number A2765407, pages 54 - 56 refers |
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Resolution 2019/117 Moved: Chairperson Mike Edmonds Seconded: Member Emma Davis A motion was moved that the Community Board suspend Standing Orders 20 – General Rules of Debate: 20.3 Questions to Staff. Moved: Chairperson Mike Edmonds Seconded: Member Emma Davis A motion was moved that the Community Board resume Standing Orders. Carried Recommendation That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, authorise (plus GST if applicable) be paid from the Board’s Community Grant Fund as follows: a) Datz Us Netball Club – for uniforms $1449.00 b) Hokianga Environmental Protection Group – for Rent a Plate programme $5,000.00 c) Hush Dance Trust – for term four student production $2217.00 d) Kohukohu Community Library – for purchase of books $540.00 e) South Hokianga (Opononi) Memorial Hall – for purchase of chairs for hall $5003.00 f) Rawene & Districts Community Development Inc – for operating expenses $5000.00
Moved: Member Kelly van Gaalen Seconded: Member Laurie Byers That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, authorise the sum of $0.00 (plus GST if applicable) to be paid from the Board’s Community Fund account to Dats Us Netball Club. Carried Moved: Member Kelly van Gaalen Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board approves the sum of $1000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Environmental Protection Group for costs towards the Rent-A-Plate project to support the following Community Outcomes: I. Proud Vibrant Communities II. Communities that are healthy, safe connected and sustainable Carried Moved: Chairperson Mike Edmonds Seconded: Member Kelly van Gaalen That the Kaikohe-Hokianga Community Board approves the sum of $1200 (plus GST if applicable) to be paid from the Board’s Community Fund account to Hush Dance Trust for costs towards the term four student production to support the following Community Outcomes: I. Proud Vibrant Communities II. Communities that are healthy, safe connected and sustainable Carried Moved: Member Kelly van Gaalen Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board approves the sum of $540 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kohukohu Community Library for costs towards the purchase of books for the library to support the following Community Outcomes: I. Proud Vibrant Communities Carried Moved: Member Alan Hessell Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board approves the sum of $5000 (plus GST if applicable) to be paid from the Board’s Community Fund account to South Hokianga (Opononi) Memorial Hall for costs towards the acquisition of chairs to support the following Community Outcomes: I. Proud Vibrant Communities CARRIED Moved: Member Emma Davis Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board approves the sum of $3000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Rawene and Districts Community Development Inc towards non-operational expenses to support the following Community Outcomes: II. Proud Vibrant Communities III. Communities that are healthy, safe connected and sustainable CARRIED
The amendments became the substantive motions. Resolution 2019/117 Moved: Chairperson Mike Edmonds Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, authorise (plus GST if applicable) be paid from the Board’s Community Grant Fund as follows: g) Datz Us Netball Club – for uniforms $0.00 h) Hokianga Environmental Protection Group – for Rent a Plate programme $1000.00 i) Hush Dance Trust – for term four student production $1200.00 j) Kohukohu Community Library – for purchase of books $540.00 k) South Hokianga (Opononi) Memorial Hall – for purchase of chairs for hall $5000.00 l) Rawene & Districts Community Development Inc – non-operating expenses $3000.00
Carried |
The Meeting closed at 11:56 am.
The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on .
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CHAIRPERSON