Ordinary Council Meeting Minutes - Unconfirmed

19 December 2019

 

   MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE
Main Hall - Te Ahu, Cnr Matthews Ave an South Road, Kaitaia
ON
Thursday, 19 December 2019 AT 10:00 am

 

PRESENT:                   Mayor John Carter (HWTM), Cr Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich,

                                      Cr Mate Radich (arrived at 2.15 pm)

IN ATTENDANCE:      Mike Edmonds - Kaikohe-Hokianga Community Board Chairperson, Adele Gardner - Te Hiku Community Board Chairperson, Belinda Ward – Bay of Islands-Whangaroa Community Board Chairperson

STAFF PRESENT:      Shaun Clarke - Chief Executive Officer, Andy Finch - General Manager Infrastructure and Asset Management, Dean Myburgh - General Manager District Services, William J Taylor MBE - General Manager Corporate Services, Darrell Sargent - General Manager Strategic Planning and Policy

1            Prayer

His Worship the Mayor commenced the meeting with a prayer.

2            Apologies and Declarations of Interest

Resolution  2019/54

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That the apology received from Cr Mate Radich for lateness be accepted.

Carried

Cr Rachel Smith declared a conflict of interest in relation to item 11.4 – Award of Far North Swimming Pools Operations and Maintenance Contract, due to being a member of the Bay of Islands amatuer Swimming Club.

3            Deputation

Judy Reinken and Craig Salmon from Far North Sea Change spoke regarding the declaration of a climate emergency, carbon emissions, promotion of electric vehicles to reduce carbon emissions.

4            MAYORAL ANNOUNCEMENTS

His Worship the Mayor:

·         thanked the elected members for their positive approach to the new triennium.

·         thanked Bay of Islands Watchdog group for their protest efforts to advocate for Rosie. His Worship the Mayor noted that there will be a full independent audit by the Ministry for Primary Industries and that rehoming numbers have increased across the district.

·         provided a list of all the projects that Council are unertaking, from Omanaia Water Treatment Plant through to the Provincial Growth Fund projects.

·         listed the numerous issues he has been involved with lately and is maintaining a watching brief

o   Kings Road, Paihia

o   Erosion issues at Opononi

o   Te Hiku Sports Hub

o   Kerikeri Pavilion

o   Kaka Street, Ahipara

o   Memorial for Dame Whina Cooper

o   Rawene Campus

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2703171, pages 10 - 15 refers

Resolution  2019/55

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That Council:

a)      confirms the minutes of the Council meeting held 19 November 2019 as a true and correct record.

Carried

 

6            Corporate Services Group

6.1         2019 Far North District Council Governance Structure

Agenda item 6.1 document number A2756223, pages 16 - 35 refers

motion

Moved:       Cr Ann Court

Seconded:  Cr John Vucjich

1.    That Council establish the following committees as per the attached terms of reference:

a)   Executive Review Committee

b)   Strategy and Policy Committee

c)   Assurance, Risk and Finance Committee

d)   Infrastructure Committee

e)   Regulatory Compliance Committee

 

2.    That Council appoints:

a)      His Worship the Mayor, Committee Chairperson’s (Councillors Smith, Foy, Vujcich and Stratford) to the Executive Review Committee.

b)      His Worship the Mayor, Councillors Smith (Chairperson), Clendon (Deputy Chairperson), Tepania, Court, Foy, Collard and Vujcich to the Strategy and Policy Committee.

c)      His Worship the Mayor, Councillor Vujcich (Chairperson), Independent Member Bruce Robertson (Deputy Chairperson), Councillors Court, Tepania, Radich and Stratford to the Assurance, Risk and Finance Committee.

d)      His Worship the Mayor, Councillors Foy (Chairperson), Court (Deputy Chairperson), Collard, Radich, Stratford and Vujcich to the Infrastructure Committee.

e)      His Worship the Mayor, Councillors Stratford (Chairperson), Collard (Deputy Chairperson), Clendon, Court, Smith and Vujcich to the Regulatory Compliance Committee.

 

3.      That Councillors be appointed as the following portfolio holders:

a)    Climate

b)    Te Ao Māori

c)    Waters

d)    Transport

e)    Economic Development / Council Controlled Organisations

f)     Communications

 

 

4.    That Council re-establish a Procurement Board as per the attached terms of reference and appoint a Procurement Board Member.

Amendment

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

1.    That Council establish the following committees as per the attached terms of reference:

a)         Executive Review Committee

b)         Strategy and Policy Committee

c)         Assurance, Risk and Finance Committee

d)         Infrastructure Committee

e)         Regulatory Compliance Committee

Carried

Motion

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

2.    That Council signal a desire to have community board chairpersons involved in committees (b), (c), (d) and (e) with voting rights, and that this be referred to a workshop for discussion before the February committee meeting date.

 

Carried

Motion

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

3.    That Council appoints:

a)         His Worship the Mayor, Committee Chairperson’s (Councillors Smith, Foy, Vujcich and Stratford) to the Executive Review Committee.

b)         His Worship the Mayor, Councillors Smith (Chairperson), Clendon (Deputy Chairperson), Tepania, Court, Foy, Collard and Vujcich to the Strategy and Policy Committee.

c)         His Worship the Mayor, Councillor Vujcich (Chairperson), Independent Member Bruce Robertson (Deputy Chairperson), Councillors Court, Tepania, Radich and Stratford to the Assurance, Risk and Finance Committee.

d)         His Worship the Mayor, Councillors Foy (Chairperson), Court (Deputy Chairperson), Collard, Radich, Stratford and Vujcich to the Infrastructure Committee.

e)         His Worship the Mayor, Councillors Stratford (Chairperson), Collard (Deputy Chairperson), Clendon, Court, Smith and Vujcich to the Regulatory Compliance Committee.

CARRIED

Motion

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

4.    That Councillors be appointed as the following portfolio holders:

a)         Climate: Cr David Clendon

b)         Te Ao Māori: Cr Moko Tepania

c)         Waters: Cr Kelly Stratford

d)         Transport: Cr Ann Court

e)         Economic Development / Council Controlled Organisations: Cr John Vujcich

f)          Communications: Cr Rachel Smith

CARRIED

Motion

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

5.    That Council re-establish a Procurement Board, as per the attached terms of reference and:

a)         appoint Councillors Ann Court and John Vujcich to the Procurement Board;

b)         conduct a Procurement Board review.

CARRIED

The amendments became the substantive motion.

Resolution  2019/56  

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

1.    That Council establish the following committees as per the attached terms of reference:

a)         Executive Review Committee

b)        Strategy and Policy Committee

c)         Assurance, Risk and Finance Committee

d)        Infrastructure Committee

e)         Regulatory Compliance Committee

 

 

2.    That Council signal a desire to have community board chairpersons involved in committees (b), (c), (d) and (e) with voting rights, and that this be referred to a workshop for discussion before the February committee meeting date.

 

 

3.    That Council appoints:

a)         His Worship the Mayor, Committee Chairperson’s (Councillors Smith, Foy, Vujcich and Stratford) to the Executive Review Committee.

b)        His Worship the Mayor, Councillors Smith (Chairperson), Clendon (Deputy Chairperson), Tepania, Court, Foy, Collard and Vujcich to the Strategy and Policy Committee.

c)         His Worship the Mayor, Councillor Vujcich (Chairperson), Independent Member Bruce Robertson (Deputy Chairperson), Councillors Court, Tepania, Radich and Stratford to the Assurance, Risk and Finance Committee.

d)        His Worship the Mayor, Councillors Foy (Chairperson), Court (Deputy Chairperson), Collard, Radich, Stratford and Vujcich to the Infrastructure Committee.

e)         His Worship the Mayor, Councillors Stratford (Chairperson), Collard (Deputy Chairperson), Clendon, Court, Smith and Vujcich to the Regulatory Compliance Committee.

 

 

4.    That Councillors be appointed as the following portfolio holders:

a)         Climate: Cr David Clendon

b)        Te Ao Māori: Cr Moko Tepania

c)         Waters: Cr Kelly Stratford

d)        Transport: Cr Ann Court

e)         Economic Development / Council Controlled Organisations: Cr John Vucjich

f)          Communications: Cr Rachel Smith

 

 

5.    That Council re-establish a Procurement Board, as per the attached terms of reference and:

a)         appoint Councillors Ann Court and John Vucjich to the Procurement Board;

b)        conduct a Procurement Board review.

Carried

 

6.2         Appointments of Elected Members on behalf of Far North District Council

Agenda item 6.2 document number A2781175, pages 36 - 39 refers

Motion  

Moved:       Cr Ann Court

Seconded:  Mayor John Carter

That Council confirm the following appointments:

Appointment to

Delegate

Alternate

Civil Defence Emergency Management Group

Councillor Collard

Deputy Mayor Court

Northland Regional Transport Committee

Deputy Mayor Court

Councillor Stratford

Te Oneroa a Tohe

His Worship the Mayor and Councillor Radich

 

LGNZ Zone 1

Councillor Smith

Councillor Stratford

Mayoral Taskforce for Jobs

Councillor Smith

Councillor Tepania

Young Elected Members

Councillor Smith

 

Rural and Provincial Sector

Councillor Clendon

Councillor Vujcich

Creative Communities Funding Assessment Committee

Councillor Tepania

Councillor Smith

Te Pu o te Wheke Governance Group

Councillor Tepania and Councillor Vujcich

 

Te Hononga

Councillor Stratford

 

Baysport

Councillor Smith

 

Sport Northland

Councillor Stratford

Councillor Collard

Turner Centre

Councillor Smith

 

Doubtless Bay Catchment Working Group

Councillor Clendon

 

Kerikeri River Working Group

 

 

Awanui River Working Group

 

 

Taumarere River Liaison Committee

Councillor Stratford

 

Waitangi River Liaison Committee

Councillor Clendon

 

Kaeo/Whangaroa River Liaison Committee

Councillor Stratford

 

Te Ahu Charitable Trust

Councillor Collard

 

Kororipo Heritage Park Management Group

Councillor Clendon

 

Volunteering Northland

Councillor Smith

 

 

Amendment

Moved:       Cr Ann Court

Seconded:  Cr Rachel Smith

That Council confirm the following appointments:

Appointment to

Delegate

Alternate

Civil Defence Emergency Management Group

Councillor Collard

Deputy Mayor Court

Northland Regional Transport Committee

Deputy Mayor Court

Councillor Stratford

Te Oneroa a Tohe

His Worship the Mayor and Councillor Radich

 

LGNZ Zone 1

Councillor Smith

Councillor Stratford

Mayoral Taskforce for Jobs

Councillor Smith

Councillor Tepania

Rural and Provincial Sector

Councillor Clendon

Councillor Vujcich

Creative Communities Funding Assessment Committee

Councillor Tepania

Councillor Smith

Te Pu o Te Wheke Governance Group

Councillors Tepania and Vujcich

 

Te Hononga

Councillor Stratford

 

Baysport

Councillor Smith

 

Sport Northland

Councillor Stratford

Councillor Collard

Turner Centre

Councillor Smith

 

Doubtless Bay Catchment Working Group

Councillor Clendon

 

Kerikeri River Working Group

Councillor Smith

 

Awanui River Working Group

John Stewart

 

Taumarere River Liaison Committee

Councillor Stratford

 

Waitangi River Liaison Committee

Councillor Clendon

 

Kaeo/Whangaroa River Liaison Committee

Councillor Stratford

 

Te Ahu Charitable Trust

Councillor Collard

 

Kororipo Heritage Park Management Group

Councillor Clendon

 

Volunteering Northland

Councillor Smith

 

The Tuia Programme

Councillors Tepania and Smith

 

Kerikeri Sports Hub

Councillor Smith

 

Carried

The amendments became the substantive motions.

Resolution  2019/57

Moved:       Cr Ann Court

Seconded:  Cr Rachel Smith

That the Council confirm the following appointments:

Appointment to

Delegate

Alternate

Civil Defence Emergency Management Group

Councillor Collard

Deputy Mayor Court

Northland Regional Transport Committee

Deputy Mayor Court

Councillor Stratford

Te Oneroa a Tohe

His Worship the Mayor and Councillor Radich

 

LGNZ Zone 1

Councillor Smith

Councillor Stratford

Mayoral Taskforce for Jobs

Councillor Smith

Councillor Tepania

Rural and Provincial Sector

Councillor Clendon

Councillor Vujcich

Creative Communities Funding Assessment Committee

Councillor Tepania

Councillor Smith

Te Pu o Te Wheke Governance Group

Councillors Tepania and Vujcich

 

Te Hononga

Councillor Stratford

 

Baysport

Councillor Smith

 

Sport Northland

Councillor Stratford

Councillor Collard

Turner Centre

Councillor Smith

 

Doubtless Bay Catchment Working Group

Councillor Clendon

 

Kerikeri River Working Group

Councillor Smith

 

Awanui River Working Group

John Stewart

 

Taumarere River Liaison Committee

Councillor Stratford

 

Waitangi River Liaison Committee

Councillor Clendon

 

Kaeo/Whangaroa River Liaison Committee

Councillor Stratford

 

Te Ahu Charitable Trust

Councillor Collard

 

Kororipo Heritage Park Management Group

Councillor Clendon

 

Volunteering Northland

Councillor Smith

 

The Tuia Programme

Councillors Tepania and Smith

 

Kerikeri Sports Hub

Councillor Smith

 

 

 

 

Carried

6.3         Setting of 2020 Formal Meeting Schedule

Agenda item 6.3 document number A2781134, pages 40 - 46 refers

Motion

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

1.    That the Council adopt the calendar as attached for the following meetings:

a)    Council meetings from 10:00am;

b)    Strategy and Policy Committee meetings from 9:30am;

c)    Regulatory Compliance Committee meetings from 1:00pm;

d)    Infrastructure Committee meetings from 9:30am;

e)    Assurance, Risk and Finance Committee meetings from 1:00pm;

f)     Workshops from 9:30am;

g)    Procurement Board from 10:00am.

Carried

Motion

Moved:       Cr Moko Tepania

Seconded:  Cr Kelly Stratford

2.    That the Far North District Council preserve 28 October of each year, as a non-Council meeting day, in recognition of the signing of He Whakaputanga o te Rangatiratanga o Nu Tireni – The Declaration of Independence of the United Tribes of New Zealand as the national day set aside to observe New Zealand Wars.

Carried

The amendments became the substantive motion.

Resolution 2019/58

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

1.    That the Council adopt the calendar as attached for the following meetings:

a)    Council meetings from 10:00am;

b)    Strategy and Policy Committee meetings from 9:30am;

c)    Regulatory Compliance Committee meetings from 1:00pm;

d)    Infrastructure Committee meetings from 9:30am;

e)    Assurance, Risk and Finance Committee meetings from 1:00pm;

f)     Workshops from 9:30am;

g)    Procurement Board from 10:00am.

h)   Reschedule the workshops on 17 and 18 March 2020 to 10 and 11 March 2020.

i)    Addition of a workshop on 29 January 2020.

 

2.    That the Far North District Council preserve 28 October of each year, as a non-Council meeting day, in recognising the signing of He Whakaputanga o te Rangatiratanga o Nu Tireni – Declaration of Independence of the United Tribes of New Zealand, as the national day set aside to observe New Zealand Wars.

Carried

 

6.4         Setting of Remuneration for Councillors for the triennium

Agenda item 6.4 document number A2781154, pages 47 - 49 refers

Resolution  2019/59

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That the Council submit the following levels of remuneration to the Remuneration Authority for approval:

Deputy Mayor (1)                                              $105,000

Chairs of Committee (4)                                  $  85,000

Increase to councillor base salary (4)           $  65,550.25

Carried

 

6.5         Draft Triennial Agreement (2019-2022)

Agenda item 6.5 document number A2790955, pages 50 - 58 refers

Resolution  2019/60

Moved:       Mayor John Carter

Seconded:  Cr Rachel Smith

That Council:

a)      Approve the draft triennial agreement to proceed to the Mayoral Forum for signature of the Mayors of the four authorities on the 24th February 2020.

Carried

 

7            Infrastructure and Asset Management Group

7.1         Pou Herenga Tai Twin Coast Cycle Trail Trust 2018/2019 Annual Report

Agenda item 7.1 document number A2781363, pages 59 - 83 refers

Resolution  2019/61

Moved:       Cr John Vujcich

Seconded:  Cr David Clendon

That the Council receive the report Pou Herenga Tai Twin Coast Cycle Trail Trust 2018/2019 Annual Report.

Carried

 

 

 

 

 

 

Meeting Adjourned 11:31 – 11:48 a.m.

Resolution  2019/62

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That the meeting of Council be adjourned.

Carried

 

8            District Services Group

8.1         District Licensing Committee

Agenda item 8.1 document number A2784865, pages 84 - 90 refers

Cr Ann Court and Cr Kelly Statford declared a conflict of interest

Resolution  2019/63

Moved:       Cr Rachel Smith

Seconded:  Cr Moko Tepania

a)   That Council appoint Cr Ann Court as Chair of the District Licensing Committee;

and

b)   The remaining Committee members become the pool from which the Chairperson allocates 2 members to attend District Licensing Committee hearings as required.

Carried

Abstained:       Crs Ann Court and Kelly Stratford due to a conflict of interest.

 

9            Strategic Planning and Policy Group

9.1         Council Appointment to Disability Action Group

Agenda item 9.1 document number A2701359, pages 91 - 94 refers

Resolution  2019/64

Moved:       Cr Rachel Smith

Seconded:  Mayor John Carter

That Council appoint Councillor Stratford as representative on the Disability Action Group, and Councillor Vujcich as the alternate representative.

Carried

 

9.2         Revenue Review - Way Forward

Agenda item 9.2 document number A2778210, pages 95 - 100 refers

Motion

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That Council:

a)    approve the inclusion of the Revenue Review outcomes in the 2021-31 LTP process;

b)    develop a timeline for engagement with the Community in advance of formal LTP consultation; and:

c)    confirm that consultation on changes to accounting policies for depreciation, will be undertaken for the 2020-21 Annual Plan to enable introduction of the policies from 1 July 2020.

Amendment

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

That Council

a)    approve the inclusion of the Revenue Review outcomes in the 2021-31 LTP process, including all rating options;

b)    develop a timeline for engagement with the Community in advance of formal LTP consultation, taking in to account the significant opportunity for pre-engagement on Waitangi Day; and:

c)    confirm that consultation on changes to accounting policies for depreciation, will be undertaken for the 2020-21 Annual Plan to enable introduction of the policies from 1 July 2020.

 

The amendments became the substantive motion.

Resolution  2019/65

Moved:       Cr John Vujcich

Seconded:  Mayor John Carter

That Council

a)    approve the inclusion of the Revenue Review outcomes in the 2021-31 LTP process, including all rating options;

b)    develop a timeline for engagement with the Community in advance of formal LTP consultation, taking in to account the significant opportunity for pre-engagement on Waitangi Day; and:

c)    confirm that consultation on changes to accounting policies for depreciation, will be undertaken for the 2020-21 Annual Plan to enable introduction of the policies from 1 July 2020.

Carried

 

9.3         Climate Change Update

Agenda item 9.3 document number A2773879, pages 101 - 107 refers

Resolution  2019/66

Moved:       Cr John Vujcich

Seconded:  Cr David Clendon

That Council receive the “Climate Change Update” report

Carried

1.1         Item Left to Lie on the Table - Kerikeri Domain Governance Report

Supplementary Agenda item 1.1 document number A2801783, pages 4 - 17 refers

recommendation

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That Council

a)      uplifts the report “Kerikeri Domain Governance Report” for consideration.

b)      supports the creation of an incorporated society whose purpose is to manage the Kerikeri Domain.

c)      approves administration calls for expressions of interest from the public for people willing to establish an incorporated society and facilitate the establishment of it.

d)      agrees to enter into a formal agreement with the incorporated society and establishes a budget in accordance with the Kerikeri Domain Reserve Management Plan.

Amendment

Moved:       Cr Rachel Smith

Seconded:  Mayor John Carter

That Council;

a)      delegates Bay of Islands-Whangaroa Community Board to lead the process of creating an Incorporated Society for Kerikeri Domain and make recommendations to Council,

b)      delegates the Chief Executive Officer to work alongside Bay of Islands-Whangaroa Community Board in the process of creating an Incorporated Society for Kerikeri Domain.

Carried

The amendment became the substantive motion.

Resolution  2019/67

Moved:      Cr Rachel Smith

Seconded: Mayor John Carter

That Council;

a)      delegates Bay of Islands-Whangaroa Community Board to lead the process of creating an Incorporated Society for Kerikeri Domain and make recommendations to Council,

b)     delegates the Chief Executive Officer to work alongside Bay of Islands-Whangaroa Community Board in the process of creating an Incorporated Society for Kerikeri Domain.

Carried

Against:           Cr Kelly Stratford

 

10          Chief Executive Officer

10.1       CEO Report to Council 01 August 2019 - 31 October 2019

Agenda item 10.1 document number A2752438, pages 18 - 65 refers

Resolution  2019/68

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That the Council receive the report “CEO Report to Council 01 August 2019 - 31 October 2019“.

Carried

 

11          Tabled Documents

Resolution  2019/69

Moved:       Mayor John Carter

Seconded:  Cr David Clendon

Mayor John Carter moved that the following documents tabled at the Council meeting be received.

a)    Vision Kerikeri – letter to Council in relation to supplimentary agenda item 1.1: Item left to lie on the table - Kerikeri Domain Governance Report.

b)    Far North Sea Change – full presentation notes in relation to item 9.3 Climate Change Update.

Carried

 

12          Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2019/70

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

10.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.2 - Further supporting information for consideration of options to build a southern animal shelter

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

11.3 - Te Pu o Te Wheke Update and Options

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

11.4 - Award of Far North Swimming Pools Operations and Maintenance Contract

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.4 - Extension of Hokianga Ferry Operations and Maintenance Contract to 30 April 2020

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.5 - Award of the Hokianga Ferry Operations and Maintenance Contract

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.6 - Extension of Contract 07/14/600 - Education and Promotion of Waste Minimisation & Sustainability Practices in the Far North District

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.7 - Extension of Contract 07/15/601 Operation of Russell Landfill and Recycling Facility

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.8 - Waiotaraire Reserve - toilet water supply compensation / ex-gratia payment

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(c)(i) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

11.1 - Far North REAP Agreement Extension and review Update

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.9 - Supplier Recommendation Report for West Coast Road Bridge G01

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

11.1 - Otaua Bridge N28 Replacement Procurement Plan

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

 

13          Confirmation of information and decisions in open meeting.

Resolution  2019/71

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That Council confirms the decisions below contained in the part of the meeting held with the public excluded be restated in public.

10.4       Extension of Hokianga Ferry Operations and Maintenance Contract to 30 April 2020

Resolution  2019/72

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That Council:

a)      approves extending the existing Hokianga Ferry Operations and Maintenance Contract to Broadspectrum NZ Limited for a further term of three months to the 30 April 2020, based on the same terms and conditions, whilst allowing for xx% uplift in the monthly management fee and transition out costs.

b)      delegates authority to the Chief Executive Officer to approve the three-month contract extension within the FNDC budget of $xxx

c)      delegates to the Chief Executive Officer the signing of the extension to the Hokianga Ferry Operations and Maintenance Contract and subsequent non-material amendments.

Carried

Abstained:  Cr John Vujcich

 10.8      Waiotaraire Reserve - toilet water supply compensation / ex-gratia payment

Resolution  2019/73

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

That Council approve an ex-gratia payment of $xxx (excl GST) as compensation to the Urlich whanau for the provision of water supplied from their bore to the Waiotaraire public toilet for the period of July 1989 to 30 June 2020.

Carried

 

Carried

 

11          Meeting Close

The meeting closed at 16:55 PM .

The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 26 February 2020.

 

...................................................

CHAIRPERSON