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19 December 2019 |
MINUTES
OF Far North District Council
Ordinary Council
Meeting
HELD AT THE Main Hall
- Te Ahu, Cnr Matthews Ave an South Road, Kaitaia
ON Thursday, 19
December 2019 AT 10:00 am
PRESENT: Mayor John Carter (HWTM), Cr Ann Court, Cr David Clendon, Cr Dave Collard, Cr Felicity Foy, Cr Rachel Smith, Cr Kelly Stratford, Cr Moko Tepania, Cr John Vujcich,
Cr Mate Radich (arrived at 2.15 pm)
IN ATTENDANCE: Mike Edmonds - Kaikohe-Hokianga Community Board Chairperson, Adele Gardner - Te Hiku Community Board Chairperson, Belinda Ward – Bay of Islands-Whangaroa Community Board Chairperson
STAFF PRESENT: Shaun Clarke - Chief Executive Officer, Andy Finch - General Manager Infrastructure and Asset Management, Dean Myburgh - General Manager District Services, William J Taylor MBE - General Manager Corporate Services, Darrell Sargent - General Manager Strategic Planning and Policy
1 Prayer
His Worship the Mayor commenced the meeting with a prayer.
2 Apologies and Declarations of Interest
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Resolution 2019/54 Moved: Mayor John Carter Seconded: Cr Ann Court That the apology received from Cr Mate Radich for lateness be accepted. Cr Rachel Smith declared a conflict of interest in relation to item 11.4 – Award of Far North Swimming Pools Operations and Maintenance Contract, due to being a member of the Bay of Islands amatuer Swimming Club. |
Judy Reinken and Craig Salmon from Far North Sea Change spoke regarding the declaration of a climate emergency, carbon emissions, promotion of electric vehicles to reduce carbon emissions.
His Worship the Mayor:
· thanked the elected members for their positive approach to the new triennium.
· thanked Bay of Islands Watchdog group for their protest efforts to advocate for Rosie. His Worship the Mayor noted that there will be a full independent audit by the Ministry for Primary Industries and that rehoming numbers have increased across the district.
· provided a list of all the projects that Council are unertaking, from Omanaia Water Treatment Plant through to the Provincial Growth Fund projects.
· listed the numerous issues he has been involved with lately and is maintaining a watching brief
o Kings Road, Paihia
o Erosion issues at Opononi
o Te Hiku Sports Hub
o Kerikeri Pavilion
o Kaka Street, Ahipara
o Memorial for Dame Whina Cooper
o Rawene Campus
5 Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A2703171, pages 10 - 15 refers |
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Resolution 2019/55 Moved: Mayor John Carter Seconded: Cr John Vujcich That Council: a) confirms the minutes of the Council meeting held 19 November 2019 as a true and correct record. |
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6.1 2019 Far North District Council Governance Structure Agenda item 6.1 document number A2756223, pages 16 - 35 refers |
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Moved: Cr Ann Court Seconded: Cr John Vucjich 1. That Council establish the following committees as per the attached terms of reference: a) Executive Review Committee b) Strategy and Policy Committee c) Assurance, Risk and Finance Committee d) Infrastructure Committee e) Regulatory Compliance Committee
2. That Council appoints: a) His Worship the Mayor, Committee Chairperson’s (Councillors Smith, Foy, Vujcich and Stratford) to the Executive Review Committee. b) His Worship the Mayor, Councillors Smith (Chairperson), Clendon (Deputy Chairperson), Tepania, Court, Foy, Collard and Vujcich to the Strategy and Policy Committee. c) His Worship the Mayor, Councillor Vujcich (Chairperson), Independent Member Bruce Robertson (Deputy Chairperson), Councillors Court, Tepania, Radich and Stratford to the Assurance, Risk and Finance Committee. d) His Worship the Mayor, Councillors Foy (Chairperson), Court (Deputy Chairperson), Collard, Radich, Stratford and Vujcich to the Infrastructure Committee. e) His Worship the Mayor, Councillors Stratford (Chairperson), Collard (Deputy Chairperson), Clendon, Court, Smith and Vujcich to the Regulatory Compliance Committee.
3. That Councillors be appointed as the following portfolio holders: a) Climate b) Te Ao Māori c) Waters d) Transport e) Economic Development / Council Controlled Organisations f) Communications
4. That Council re-establish a Procurement Board as per the attached terms of reference and appoint a Procurement Board Member. Moved: Cr John Vujcich Seconded: Mayor John Carter 1. That Council establish the following committees as per the attached terms of reference: a) Executive Review Committee b) Strategy and Policy Committee c) Assurance, Risk and Finance Committee d) Infrastructure Committee e) Regulatory Compliance Committee Carried Moved: Cr John Vujcich Seconded: Mayor John Carter 2. That Council signal a desire to have community board chairpersons involved in committees (b), (c), (d) and (e) with voting rights, and that this be referred to a workshop for discussion before the February committee meeting date.
Carried Moved: Mayor John Carter Seconded: Cr Kelly Stratford 3. That Council appoints: a) His Worship the Mayor, Committee Chairperson’s (Councillors Smith, Foy, Vujcich and Stratford) to the Executive Review Committee. b) His Worship the Mayor, Councillors Smith (Chairperson), Clendon (Deputy Chairperson), Tepania, Court, Foy, Collard and Vujcich to the Strategy and Policy Committee. c) His Worship the Mayor, Councillor Vujcich (Chairperson), Independent Member Bruce Robertson (Deputy Chairperson), Councillors Court, Tepania, Radich and Stratford to the Assurance, Risk and Finance Committee. d) His Worship the Mayor, Councillors Foy (Chairperson), Court (Deputy Chairperson), Collard, Radich, Stratford and Vujcich to the Infrastructure Committee. e) His Worship the Mayor, Councillors Stratford (Chairperson), Collard (Deputy Chairperson), Clendon, Court, Smith and Vujcich to the Regulatory Compliance Committee. CARRIED Moved: Mayor John Carter Seconded: Cr Kelly Stratford 4. That Councillors be appointed as the following portfolio holders: a) Climate: Cr David Clendon b) Te Ao Māori: Cr Moko Tepania c) Waters: Cr Kelly Stratford d) Transport: Cr Ann Court e) Economic Development / Council Controlled Organisations: Cr John Vujcich f) Communications: Cr Rachel Smith CARRIED Moved: Mayor John Carter Seconded: Cr Felicity Foy 5. That Council re-establish a Procurement Board, as per the attached terms of reference and: a) appoint Councillors Ann Court and John Vujcich to the Procurement Board; b) conduct a Procurement Board review. CARRIED The amendments became the substantive motion. Resolution 2019/56 Moved: Mayor John Carter Seconded: Cr Felicity Foy 1. That Council establish the following committees as per the attached terms of reference: a) Executive Review Committee b) Strategy and Policy Committee c) Assurance, Risk and Finance Committee d) Infrastructure Committee e) Regulatory Compliance Committee
2. That Council signal a desire to have community board chairpersons involved in committees (b), (c), (d) and (e) with voting rights, and that this be referred to a workshop for discussion before the February committee meeting date.
3. That Council appoints: a) His Worship the Mayor, Committee Chairperson’s (Councillors Smith, Foy, Vujcich and Stratford) to the Executive Review Committee. b) His Worship the Mayor, Councillors Smith (Chairperson), Clendon (Deputy Chairperson), Tepania, Court, Foy, Collard and Vujcich to the Strategy and Policy Committee. c) His Worship the Mayor, Councillor Vujcich (Chairperson), Independent Member Bruce Robertson (Deputy Chairperson), Councillors Court, Tepania, Radich and Stratford to the Assurance, Risk and Finance Committee. d) His Worship the Mayor, Councillors Foy (Chairperson), Court (Deputy Chairperson), Collard, Radich, Stratford and Vujcich to the Infrastructure Committee. e) His Worship the Mayor, Councillors Stratford (Chairperson), Collard (Deputy Chairperson), Clendon, Court, Smith and Vujcich to the Regulatory Compliance Committee.
4. That Councillors be appointed as the following portfolio holders: a) Climate: Cr David Clendon b) Te Ao Māori: Cr Moko Tepania c) Waters: Cr Kelly Stratford d) Transport: Cr Ann Court e) Economic Development / Council Controlled Organisations: Cr John Vucjich f) Communications: Cr Rachel Smith
5. That Council re-establish a Procurement Board, as per the attached terms of reference and: a) appoint Councillors Ann Court and John Vucjich to the Procurement Board; b) conduct a Procurement Board review. |
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6.2 Appointments of Elected Members on behalf of Far North District Council Agenda item 6.2 document number A2781175, pages 36 - 39 refers |
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Moved: Cr Ann Court Seconded: Mayor John Carter That Council confirm the following appointments:
Moved: Cr Ann Court Seconded: Cr Rachel Smith That Council confirm the following appointments:
Carried The amendments became the substantive motions. Resolution 2019/57 Moved: Cr Ann Court Seconded: Cr Rachel Smith That the Council confirm the following appointments:
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6.3 Setting of 2020 Formal Meeting Schedule Agenda item 6.3 document number A2781134, pages 40 - 46 refers |
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Moved: Mayor John Carter Seconded: Cr Kelly Stratford 1. That the Council adopt the calendar as attached for the following meetings: a) Council meetings from 10:00am; b) Strategy and Policy Committee meetings from 9:30am; c) Regulatory Compliance Committee meetings from 1:00pm; d) Infrastructure Committee meetings from 9:30am; e) Assurance, Risk and Finance Committee meetings from 1:00pm; f) Workshops from 9:30am; g) Procurement Board from 10:00am. Carried Moved: Cr Moko Tepania Seconded: Cr Kelly Stratford 2. That the Far North District Council preserve 28 October of each year, as a non-Council meeting day, in recognition of the signing of He Whakaputanga o te Rangatiratanga o Nu Tireni – The Declaration of Independence of the United Tribes of New Zealand as the national day set aside to observe New Zealand Wars. Carried The amendments became the substantive motion. Resolution 2019/58 Moved: Mayor John Carter Seconded: Cr Kelly Stratford 1. That the Council adopt the calendar as attached for the following meetings: a) Council meetings from 10:00am; b) Strategy and Policy Committee meetings from 9:30am; c) Regulatory Compliance Committee meetings from 1:00pm; d) Infrastructure Committee meetings from 9:30am; e) Assurance, Risk and Finance Committee meetings from 1:00pm; f) Workshops from 9:30am; g) Procurement Board from 10:00am. h) Reschedule the workshops on 17 and 18 March 2020 to 10 and 11 March 2020. i) Addition of a workshop on 29 January 2020.
2. That the Far North District Council preserve 28 October of each year, as a non-Council meeting day, in recognising the signing of He Whakaputanga o te Rangatiratanga o Nu Tireni – Declaration of Independence of the United Tribes of New Zealand, as the national day set aside to observe New Zealand Wars. |
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6.4 Setting of Remuneration for Councillors for the triennium Agenda item 6.4 document number A2781154, pages 47 - 49 refers |
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Resolution 2019/59 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That the Council submit the following levels of remuneration to the Remuneration Authority for approval: Deputy Mayor (1) $105,000 Chairs of Committee (4) $ 85,000 Increase to councillor base salary (4) $ 65,550.25 |
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6.5 Draft Triennial Agreement (2019-2022) Agenda item 6.5 document number A2790955, pages 50 - 58 refers |
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Resolution 2019/60 Moved: Mayor John Carter Seconded: Cr Rachel Smith That Council: a) Approve the draft triennial agreement to proceed to the Mayoral Forum for signature of the Mayors of the four authorities on the 24th February 2020. |
7 Infrastructure and Asset Management Group
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7.1 Pou Herenga Tai Twin Coast Cycle Trail Trust 2018/2019 Annual Report Agenda item 7.1 document number A2781363, pages 59 - 83 refers |
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Resolution 2019/61 Moved: Cr John Vujcich Seconded: Cr David Clendon That the Council receive the report Pou Herenga Tai Twin Coast Cycle Trail Trust 2018/2019 Annual Report. |
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Resolution 2019/62 Moved: Mayor John Carter Seconded: Cr Ann Court That the meeting of Council be adjourned. |
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8.1 District Licensing Committee Agenda item 8.1 document number A2784865, pages 84 - 90 refers Cr Ann Court and Cr Kelly Statford declared a conflict of interest |
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Resolution 2019/63 Moved: Cr Rachel Smith Seconded: Cr Moko Tepania a) That Council appoint Cr Ann Court as Chair of the District Licensing Committee; and b) The remaining Committee members become the pool from which the Chairperson allocates 2 members to attend District Licensing Committee hearings as required. Abstained: Crs Ann Court and Kelly Stratford due to a conflict of interest. |
9 Strategic Planning and Policy Group
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9.1 Council Appointment to Disability Action Group Agenda item 9.1 document number A2701359, pages 91 - 94 refers |
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Resolution 2019/64 Moved: Cr Rachel Smith Seconded: Mayor John Carter That Council appoint Councillor Stratford as representative on the Disability Action Group, and Councillor Vujcich as the alternate representative. |
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Agenda item 9.3 document number A2773879, pages 101 - 107 refers |
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Resolution 2019/66 Moved: Cr John Vujcich Seconded: Cr David Clendon That Council receive the “Climate Change Update” report |
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1.1 Item Left to Lie on the Table - Kerikeri Domain Governance Report Supplementary Agenda item 1.1 document number A2801783, pages 4 - 17 refers |
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Moved: Mayor John Carter Seconded: Cr Kelly Stratford That Council a) uplifts the report “Kerikeri Domain Governance Report” for consideration. b) supports the creation of an incorporated society whose purpose is to manage the Kerikeri Domain. c) approves administration calls for expressions of interest from the public for people willing to establish an incorporated society and facilitate the establishment of it. d) agrees to enter into a formal agreement with the incorporated society and establishes a budget in accordance with the Kerikeri Domain Reserve Management Plan. Moved: Cr Rachel Smith Seconded: Mayor John Carter That Council; a) delegates Bay of Islands-Whangaroa Community Board to lead the process of creating an Incorporated Society for Kerikeri Domain and make recommendations to Council, b) delegates the Chief Executive Officer to work alongside Bay of Islands-Whangaroa Community Board in the process of creating an Incorporated Society for Kerikeri Domain. Carried The amendment became the substantive motion. Resolution 2019/67 Moved: Cr Rachel Smith Seconded: Mayor John Carter That Council; a) delegates Bay of Islands-Whangaroa Community Board to lead the process of creating an Incorporated Society for Kerikeri Domain and make recommendations to Council, b) delegates the Chief Executive Officer to work alongside Bay of Islands-Whangaroa Community Board in the process of creating an Incorporated Society for Kerikeri Domain. Against: Cr Kelly Stratford |
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10.1 CEO Report to Council 01 August 2019 - 31 October 2019 Agenda item 10.1 document number A2752438, pages 18 - 65 refers |
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Resolution 2019/68 Moved: Mayor John Carter Seconded: Cr John Vujcich That the Council receive the report “CEO Report to Council 01 August 2019 - 31 October 2019“. |
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Resolution 2019/69 Moved: Mayor John Carter Seconded: Cr David Clendon Mayor John Carter moved that the following documents tabled at the Council meeting be received. a) Vision Kerikeri – letter to Council in relation to supplimentary agenda item 1.1: Item left to lie on the table - Kerikeri Domain Governance Report. b) Far North Sea Change – full presentation notes in relation to item 9.3 Climate Change Update. |
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2019/70 Moved: Mayor John Carter Seconded: Cr Felicity Foy That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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13 Confirmation of information and decisions in open meeting. |
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Resolution 2019/71 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That Council confirms the decisions below contained in the part of the meeting held with the public excluded be restated in public. 10.4 Extension of Hokianga Ferry Operations and Maintenance Contract to 30 April 2020 Resolution 2019/72 Moved: Mayor John Carter Seconded: Cr Kelly Stratford That Council: a) approves extending the existing Hokianga Ferry Operations and Maintenance Contract to Broadspectrum NZ Limited for a further term of three months to the 30 April 2020, based on the same terms and conditions, whilst allowing for xx% uplift in the monthly management fee and transition out costs. b) delegates authority to the Chief Executive Officer to approve the three-month contract extension within the FNDC budget of $xxx c) delegates to the Chief Executive Officer the signing of the extension to the Hokianga Ferry Operations and Maintenance Contract and subsequent non-material amendments. Carried Abstained: Cr John Vujcich 10.8 Waiotaraire Reserve - toilet water supply compensation / ex-gratia payment Resolution 2019/73 Moved: Mayor John Carter Seconded: Cr Felicity Foy That Council approve an ex-gratia payment of $xxx (excl GST) as compensation to the Urlich whanau for the provision of water supplied from their bore to the Waiotaraire public toilet for the period of July 1989 to 30 June 2020. Carried
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The meeting closed at 16:55 PM .
The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 26 February 2020.
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CHAIRPERSON