Ordinary Council Meeting Minutes

19 November 2019

 

MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Tuesday, 19 November 2019 AT  10.03 am

 

PRESENT:                   Mayor John Carter (HWTM), Cr Ann Court, Cr Felicity Foy, Cr Rachel Smith, Cr Mate Radich, Cr John Vujcich, Cr Kelly Stratford, Cr Dave Collard, Cr David Clendon, Cr Moko Tepania

IN ATTENDANCE:      Mike Edmonds - Kaikohe-Hokianga Community Board Chairperson, Adele Gardner - Te Hiku Community Board Chairperson, Belinda Ward - Bay of Islands-Whangaroa Community Board Chairperson

1            Prayer

Deputy Mayor Ann Court commenced the meeting with a prayer.

2            Apologies and Declarations of Interest

There were no apologies or declarations of interest.

3            Deputation

Ron Cooke delivered a petition to the Council on the development of Opua Head Land.

Attachments tabled at meeting

1     Tabled Document - Speaking notes for Petition - Opua Community regarding RC2180514

2     Tabled Document - Petition Opua Community regarding RC2180514

 

4            MAYORAL ANNOUNCEMENTS   

-       His Worship the Mayor, Cr Court and Cr Stratford have been working with Ngāti Rēhia and Ngāti Hine on MOU’s.

-       Cr Smith will be in Wellington in December for Young Elected Members and Mayors Taskforce for Jobs.

-       Kaka Street, Ahipara – beach access has been removed due to the river washing away the riverbank.  Will complete a temporary fix, without the need of resource consent from Northland Regional Council. The permanent fix will require resource consent from Northland Regional Council regarding the river. Unbudgeted funds have been allocated for the temporary fix.

-       Susan Botting – Local Democracy Reporter, employed by New Zealand Media and Entertainment (NZME) will report on the Council meetings beginning December 2019.

-       Welcomed Belinda Ward the Chair of the Bay of Islands-Whangaroa Community Board to her first Council meeting.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2756172, pages 12 - 18 refers

Resolution  2019/45

Moved:       Cr John Vujcich

Seconded:  Cr Kelly Stratford

That Council confirm that the minutes of the inaugural meeting of the Far North District Council held 31 October 2019 are a true and correct record.

Carried

 

6            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2019/46

Moved:       Mayor John Carter

Seconded:  Cr Felicity Foy

Recomendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Supplier Recommendation Report - Server and Network Infrastructure Renewal

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.2 - Property File Digitisation Project Update

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

carried

The meeting resumed in public meeting to receive the following presentations:

1.    Thomas Ujdur and Ashton Gibbard – Quotable Value  on the Far North District 2019 Revaluation

2.    Janice Smith – Chief Financial Officer on 2019 Property revaluation impacts on rating.

At 11:45 am, Cr Rachel Smith left the meeting. At 11:47 am, Cr Rachel Smith returned to the meeting.

Resolution  2019/47

Moved:       Mayor John Carter

Seconded:  Cr Rachel Smith

Recomendation

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Supplier Recommendation Report - Server and Network Infrastructure Renewal

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.2 - Property File Digitisation Project Update

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

7            Confirmation of Information of Decision in Open Meetings

Resolution  2019/48

Moved:       Cr Ann Court

Seconded:  Cr Felicity Foy

That Council

a)    confirms the information regarding the Property File Digitisation Project held with the public excluded be restated in public.

b)    confirms the decisions below contained in part of the meeting held with the public excluded be restated in public.

7.1         Supplier Recommendation Report - Server and Network Infrastructure Renewal

Resolution  2019/49

Moved:       Cr Kelly Stratford

Seconded:  Cr John Vujcich

That Council:

a)      award the server and network renewal contract to REDACTED based on the tendered price of $REDACTED.

b)      authorise the Chief Executive Officer to sign the server and network renewal contract including any subsequent non-material amendments.

c)      approve that future funding from 20/21 and 21/22 capital budgets in the LTP be brought forward to 2019/20 to fund this contract.

7.2         Property File Digitisation Project Update

Resolution  2019/50

Moved:       Mayor John Carter

Seconded:  Cr Rachel Smith

That the Council:

a)         accept a delayed break-even point of mid-2024.

b)        approve the interim payments for August and September 2019.

c)         approves the total additional funding of $650,000 bringing the total project value up to $2,462,500.00.

 

Carried

 

8            Meeting Close

The meeting closed at 12.25 pm.

 

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 19 December 2019.

 

 

 

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CHAIRPERSON