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Kaitaia Drainage Area Committee Meeting Minutes |
2 September 2019 |
MINUTES OF Far North District Council
Kaitaia Drainage Area Committee Meeting
HELD AT THE Nikau Room, Far North Reap,
33 Puckey Ave, Kaitaia
ON Monday, 2 September 2019 AT 10:09 am
PRESENT: Chairperson Fiona King, Member Adele Gardner, Member Jim Bennett, Member Mike Masters, Member Greg Yuretich, Member Joe King
IN ATTENDANCE: Denny Chapman - Local Resident
STAFF PRESENT: Steve Little – Technical Services Manager, Steven Smith - Stormwater Engineer, Troy Smith - Graduate Engineer, Chris Sargent - Team Leader Strategy, Kim Hammond – Meetings Administrator
1 Apologies and Declarations of Interest
Nil
Nil
3 Confirmation of Previous Minutes
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3.1 Confirmation of Previous Minutes Agenda item 3.1 document number A2623596, pages 6 - 7 refers |
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Committee Resolution 2019/5 Moved: Chairperson Fiona King Seconded: Member Brian Dawson That the Kaitaia Drainage Area Committee confirms that the minutes of the meeting of the Kaitaia Drainage Area Committee held 18 March 2019 are a true and correct record. |
Notes:
- Drone has not been purchased to date.
- Requested that the drain lengths and the cost be shown in the Expenditure Reports, however this has not happened.
- Staff have not checked with Northland Regional Council to investigate the use of other chemicals for problems weeds.
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4.1 Kaitaia Drainage Area 18/19 Expenditure Agenda item 4.1 document number A2598578, pages 11 - 15 refers |
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Committee Resolution 2019/6 Moved: Chairperson Fiona King Seconded: Member Adele Gardner That the Kaitaia Drainage Area Committee recommends the Te Hiku Community Board note the following financial summary for the past financial year 2018/19:
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Note:
- The $250 recorded as a historic correction in the resolution is due to a maintenance job costed under the urban budget which went to the Draining Committee, this has been funded back into the account for the Drainage Committee.
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4.2 Kaitaia Drainage Area 19/20 Programme Agenda item 4.2 document number A2598580, pages 16 - 22 refers |
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Moved: Member Jim Bennett Seconded: Member Greg Yuretich That the Kaitaia Drainage Area Committee recommends the Te Hiku Community Board approve the Kaitaia Drainage Area 2019/20 work programme. Moved: Member Jim Bennett Seconded: Member Greg Yuretich That the Kaitaia Drainage Area Committee recommends the Te Hiku Community Board: a) approve the Kaitaia Drainaing Area Work Programme 2019/2020. b) request staff check the additional maps and amend the 2019/2020 Work Programme accordingly. c) increase the general contingency from $3,000 to $5,000 to include drains that have been left off the 2019/2020 work programme. The amendment became the substantive motion Committee Resolution 2019/7 That the Kaitaia Drainage Area Committee recommends the Te Hiku Community Board: a) approve the Kaitaia Drainaing Area Work Programme 2019/2020. b) request staff check the additional maps and amend the 2019/2020 Work Programme accordingly. c) increase the general contingency from $3,000 to $5,000 to include drains that have been left off the 2019/2020 work programme. |
Notes:
- Spains Drain - Member Jo King to speak to the landowner for the removal of the Leylandii trees.
- Pukepoto Outfall (recorded as Pukieti Outfall in the report) – Mike Maters to continue discussion with land owner.
- Birds Drain – only to be sprayed on request by landowner.
- McMillans to Tupes Drain and Pairatahi Bank Drain – landowners have advised that gates are on the fences – FNDC staff to confirm
- Maimaru Drain – mulching to be completed and landowner to be contacted.
- Waimanone to Walkers Drain – staff to contact landowner.
- Birds Boundary Drain – Committee is not aware of the trees.
- Yates Drain/Wests Drain – Member Jo King to speak to Dave Grey, spraying to be only when requested by landowner.
- Bells Road, Blairs Drain, Houstons Drain and Berghans Drain - machine clean requested for 2019/2020.
- Request that contractors be more specific when making comments on issues on the drains and provide a map with the exact location.
- Request staff keep a register of machine cleaning for records.
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4.3 Kaitaia Drainage Area 20/21 Programme Agenda item 4.3 document number A2598582, pages 23 - 28 refers |
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Committee Resolution 2019/8 Moved: Chairperson Fiona King Seconded: Member Greg Yuretich That the Kaitaia Drainage Area Committee recommends the Te Hiku Community Board: a) approve the Kaitaia Drain Area Work Programme 2020/2021. b) request staff check the additional maps and amend the 2020/2021 Work Programme accordingly. c) increase the general contingency from $3,000 to $5,000 to include drains that have been left off the 2020/2021 work programme. |
The meeting closed at 11.54 an.
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CHAIRPERSON