Extraordinary Council Meeting Minutes

18 September 2019

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 18 September 2019 AT 12 noon

PRESENT:                   Mayor John Carter (HWTM), Cr Tania McInnes (Deputy Mayor), Cr Ann Court, Cr Felicity Foy, Cr Colin (Toss) Kitchen, Cr Sally Macauley, Cr Mate Radich, Cr John Vujcich, Cr Kelly Stratford

IN ATTENDANCE:      Mike Edmonds - Kaikohe-Hokianga Community Board Chairperson

STAFF PRESENT:      Shaun Clarke - Chief Executive Officer, Andy Finch - General Manager Infrastructure and Asset Management, Dean Myburgh - General Manager District Services, Darren Edwards - General Manager Environmental, Community and Customer Services, Darrell Sargent - General Manager Strategic Planning Policy, Janice Smith - Chief Financial Officer, Richard Edmondson - Manager Communications, George Swanepoel - In-House Counsel, Bill Lee - Manager Te Hono, Michael Boyd - Manager Talent and Development, Kim Hammond - Meetings Administrator

Meeting Adjourned 12:00 pm

Resolution  2019/31

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That the meeting of Council be adjourned.

Carried

Meeting REsumed 12:25 pm

Resolution  2019/32

Moved:       Mayor John Carter

Seconded:  Cr John Vujcich

That the meeting of Council be resumed.

Carried

1            Prayer

His Worship the Mayor commenced the meeting with a prayer.

2             Apology

Resolution  2019/33

Moved:       Mayor John Carter

Seconded:  Cr Sally Macauley

That the apology received from Cr Hookway be accepted and leave of absence granted.

Carried

3            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2019/34

Moved:       Mayor John Carter

Seconded:  Cr Colin (Toss) Kitchen

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
- Te Pu o Te Wheke Project Progress	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

4          Meeting Close

The meeting closed at 1.31 pm.

The minutes of this meeting were confirmed at the Council Meeting held on 3 October 2019.

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CHAIRPERSON