AGENDA
Extraordinary Council Meeting
Wednesday, 18 September 2019
Time: |
12noon |
Location: |
Council Chamber Memorial Avenue Kaikohe |
Membership:
Mayor John Carter - Chairperson
Cr Tania McInnes
Cr Ann Court
Cr Felicity Foy
Cr Dave Hookway
Cr Colin (Toss) Kitchen
Cr Sally Macauley
Cr Mate Radich
Cr John Vujcich
Cr Kelly Stratford
Extraordinary Council Meeting Agenda |
18 September 2019 |
COUNCIL MEMBERS REGISTER OF INTERESTS
Name |
Responsibility (i.e. Chairperson etc) |
Declaration of Interests |
Nature of Potential Interest |
Member's Proposed Management Plan |
Hon John Carter QSO |
Board Member of the Local Government Protection Programme |
Board Member of the Local Government Protection Programme |
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Carter Family Trust |
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Felicity Foy |
Director - Northland Planning & Development |
I am the director of a planning and development consultancy that is based in the Far North and have two employees.
Property owner of Commerce Street, Kaitaia |
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I will abstain from any
debate and voting on proposed plan change items for the Far North District
Plan. |
I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team. |
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I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner. |
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Flick Trustee Ltd |
I am the director of this company that is the company trustee of Flick Family Trust that owns properties on Weber Place, Seaview Road and Allen Bell Drive. |
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Elbury Holdings Limited |
This company is directed by my parents Fiona and Kevin King. |
This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight, Allen Bell Drive. |
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Foy Farms partnership |
Owner and partner in Foy Farms - a farm in three titles on Church Road, Kaingaroa |
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Foy Farms Rentals |
Owner and rental manager of Foy Farms Rentals for 6 dwellings on Church Road, Kaingaroa and 2 dwelling on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia |
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King Family Trust |
This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane. |
These trusts own properties in the Far North. |
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M and F Foy properties |
1 property at Panorama Lane, Ahipara, and 1 property Church Road, Kaingaroa |
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Previous employment at FNDC 2007-16 |
I consider the staff members at FNDC to be my friends |
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Partner Felicity Foy |
Employed by Justaplumber Taipa |
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Friends with some FNDC employees |
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Dave Hookway |
Resident shareholder in Kerikeri Irrigation |
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Declare if issues arise. |
Shareholder in Farmlands. |
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Declare if issues arise. |
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Employee – Northland District Health Board – Public Health Unit – Health Improvement Advisor |
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Am employee have no personal gain. |
Declare employment should issues concerning the Northland DHB arises. |
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On property in Waipapa West Rd. |
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Possible issues relating to the street or zoning. |
Declare when appropriate. |
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Colin Kitchen |
No form received |
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Tania McInnes |
Director – GBT Ventures Ltd |
Company not currently operational |
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Will notify Council if company becomes operational. |
Member of Northland Conservation Board |
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Conservation matters not aligned with Council policy. |
Will notify Council should a perceived conflict arise. |
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Trustee – Northland Youth Education Trust |
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No perceived conflicts |
Will notify Council should a perceived conflict arise. |
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Founder – Bay of Islands Women’s Nexus |
No perceived conflicts. An informal organisation |
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Own a section on Seaview Road, Paihia 0200 |
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Having worked within the organisation in the early 2000’s, I know a number of staff, none of which I am close with. |
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Mate Radich |
No form received |
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Ann Court |
Waipapa Business Association |
Member |
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Warren Pattinson Limited |
Shareholder |
Building company. FNDC is a regulator and enforcer |
No FNDC Controls |
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Kerikeri Irrigation |
Supplies my water |
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No EM intervention in disputes |
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Top Energy |
Supplies my power |
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No other interest greater than the publics |
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District Licensing |
N/A |
N/A |
N/A |
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Top Energy Consumer Trust |
Trustee |
crossover in regulatory functions, consenting economic development and contracts such as street lighting. |
Declare interest and abstain from voting. |
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Ann Court Trust |
Private |
Private |
N/A |
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Waipapa Rotary |
Honorary member |
Potential community funding submitter |
Declare interest and abstain from voting. |
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Properties on Onekura Road, Waipapa |
Owner Shareholder |
Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse) |
Declare interest and abstain from voting. |
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Property on Daroux Dr, Waipapa |
Financial interest |
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Flowers (I get flowers occasionally) |
Ratepayer 'Thankyou' |
Bias/ Pre-determination? |
Declare to Governance |
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Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
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Consider all staff my friends |
N/A |
Suggestion of not being impartial or pre-determined! |
Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair. |
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My husband is a builder and may do work for Council staff |
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Warren Pattinson (Husband) |
Warren Pattinson Limited |
Director |
Building Company. FNDC is a regulator |
Remain at arm’s length |
Air NZ |
Shareholder |
None |
None |
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Warren Pattinson Limited |
Builder |
FNDC is the consent authority, regulator and enforcer. |
Apply arm’s length rules |
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Kurbside Rod and Custom Club (unlikely) |
President NZ Hot Rod Association |
Potential to be linked to a funding applicant and my wife is on the decision making committee. |
unlikely to materialise but would absent myself from any process as would Ann. |
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Property on Onekura Road, Waipapa |
Owner |
any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development. |
Would not submit. Rest on a case by case basis. |
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Worked with or for Mike Colebrook and Kelvin Goode |
Paid employment |
N/A |
N/A |
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Sally Macauley |
Chairman |
Northland District Health Board |
Matters pertaining to health issues re Fluoride and freshwater as an example. |
Declare a perceived conflict. |
Chairman |
Oranga Tamaraki - Ministry of Vulnerable Children- Northland Community Response Forum |
Matters pertaining to this ministry |
Declare a perceived conflict. |
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Judicial Justice of the Peace |
Visitations to Ngawha Prison |
Matters pertaining to Judicial Issues re Ngawha Prison |
Declare a perceived Interest |
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The Turner Centre |
FNDC Representative |
Observer, acknowledging FNDC financial contribution. |
Note FNDC partnership |
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Trustee |
Kaikohe Education Trust |
Providing students laptops - possible request for written support to funders |
Declare a conflict |
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Executive member |
Kaikohe Business Association |
Matters pertaining to request for written support to funders. |
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Chairman |
Bay of Islands Arts Festival Trust |
Issues pertaining to the application of support funds |
Declare a conflict of interests |
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Trustee |
Bay of Islands Radio Marine |
Issues pertaining to the application of support funds |
Declare a conflict of interets |
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Secretary/Trustee |
Kerkeri International Piano Competition |
Issues pertaining to the application of support funds |
Declare a conflict of interests |
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Trustee/Director |
Kaikohe Community and Youth Trust |
Possible application of support funding |
Declare a conflict of interests |
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Commercial |
Palmer Macauley Offices- Kerikeri and Kaikohe |
Infrastructural matters with FNDC |
Declare a conflict |
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Private property of which there would not be any conflict. |
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Paihia, Kerikeri, Kaikohe |
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Peter Macauley (Husband) |
Senior Partner |
Palmer Macauley |
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Peter Macualey |
Barristers and Solicitors- Kerikeri, Kaikohe and Mangonui |
Legal matters with FNDC |
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Director/Trustee |
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St John NZ Priory Chapter |
St John Priory Chapter |
Legal matters with FNDC |
Declare a conflict |
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Senior Partner |
Peter Macauley- Palmer Macauley Barristers and Solicitors Kaikohe, Kerikeri AND Mangonui |
Legal matters with FNDC |
Declare a conflict |
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St John NZ |
Priory Trust Board |
Writing of policies and legal matters as an example |
Note Interests |
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Lions Club of Kaikohe |
Director |
Legal matters etc |
Note Interests |
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Kaikohe Rugby Club |
Patron |
Legal Matters |
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Viking Rugby Club, Whangarei |
Life Member |
Legal Matters |
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Private Property |
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Kerkeri, Paihia - no contents. |
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John Vujcich |
Board Member |
Ngati Hine Health Trust |
Matters pertaining to property or decisions that may impact of their health services |
Declare interest and abstain |
Board Member |
Pioneer Village |
Matters relating to funding and assets |
Declare interest and abstain |
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Director |
Waitukupata Forest Ltd |
Potential for council activity to directly affect its assets |
Declare interest and abstain |
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Director |
Rural Service Solutions Ltd |
Matters where council regulatory function impact of company services |
Declare interest and abstain |
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Director |
Kaikohe (Rau Marama) Community Trust |
Potential funder |
Declare interest and abstain |
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Partner |
MJ & EMJ Vujcich |
Matters where council regulatory function impacts on partnership owned assets |
Declare interest and abstain |
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Member |
Kaikohe Rotary Club |
Potential funder, or impact on Rotary projects |
Declare interest and abstain |
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Member |
New Zealand Institute of Directors |
Potential provider of training to Council |
Declare a Conflict of Interest |
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Member |
Institute of IT Professionals |
Unlikely, but possible provider of services to Council |
Declare a Conflict of Interest |
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Member |
Kaikohe Business Association |
Possible funding provider |
Declare a Conflict of Interest |
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Mike Edmonds |
Chair |
Kaikohe Mechanical and Historic Trust |
Council Funding |
Decide at the time |
Committee member |
Kaikohe Rugby Football and Sports Club |
Council Funding |
Withdraw and abstain |
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Adele Gardner |
N/A - FNDC Honorarium |
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The Far North 20/20 , ICT Trust |
Trustee |
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Te Ahu Charitable Trust |
Trustee |
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ST Johns Kaitaia Branch |
Trustee/ Committee Member |
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I know many FNDC staff members as I was an FNDC staff member from 1994-2008. |
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Partner of Adele Gardner |
N/A as Retired |
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Terry Greening |
Greening Family Trust |
Beneficiary |
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Highly unlikely to interface with FNDC |
Bay of Islands Walking Weekend Trust |
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Potential of seeking funds |
Step aside from any requests or decisions regarding requests |
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Russell 2000 Trust (Chairman) |
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Trust is about to wind up. |
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Russell Centennial Trust (Chairman) |
Manages Russell Museum |
Seeks funds from council |
Step aside from any requests or decisions regarding requests |
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Residence at Kaha Place, Russell |
Nil |
Nil |
N/A |
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Terry Greening (Wife) |
Greening Family Trust |
Beneficiary |
N/A |
N/A |
Residence at Kaha Place, Russell |
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Cr Kelly Stratford |
Office manager at Kinghans. |
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Denture assistant at
Kawakawa denture Services |
None |
None |
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KS Bookkeeping and Administration |
Business owner, bookkeeping and development of environment management plans for clients. |
None perceived |
I’d step aside from decisions that arise, that may have conflicts. |
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Kinghans Accounting |
Office Administration |
None perceived |
I’d step aside from decisions that arise, that may have conflicts. |
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Waikare Marae Trustees |
Trustee |
May be perceived conflicts |
Case by case basis |
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Kawakawa Business & Community Association |
Committee member/newsletter editor and printer |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
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Bay of Islands College |
Parent elected trustee |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
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Karetu School Bay Cosmos Soccer |
Parent elected trustee. Committee member and coach |
None perceived |
If there was a perceived conflict, I will step aside from decision making |
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Property in Waikare and Moerewa |
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If there was a perceived conflict, I will step aside from decision making |
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Sister is currently employed by the Far North District Council. |
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Will not discuss any matters regarding her role or my role as Councillor that are confidential.
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Coffee and food |
Ratepayers sometimes 'shout' food and beverage |
Bias or pre-determination |
Case by case |
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Kelly Stratford (Husband) |
Property in Moerewa |
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N/A |
N/A |
Extraordinary Council Meeting Agenda |
18 September 2019 |
Extraordinary Council Meeting
will be held in the Council Chamber, Memorial Avenue, Kaikohe on:
Wednesday 18 September 2019 at 12noon
Order Of Business
2 Apologies and Declarations of Interest
5 PUBLIC EXCLUDED
5.1 Te Pu o te Wheke Project Progress
1 Prayer
2 Apologies and Declarations of Interest
Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest.
If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive Officer or the Team Leader Governance Support (preferably before the meeting).
It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member.
No requests for deputations were received at the time of the Agenda going to print.
RECOMMENDATION to exclude the public
That the public be excluded from the following parts of the proceedings of this meeting.
The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Ground(s) under section 48 for the passing of this resolution |
s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the informations 7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7 |