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Bay of Islands-Whangaroa Community Board Meeting Minutes |
23 September 2019 |
MINUTES OF Far North District Council
Bay of Islands-Whangaroa Community Board
Meeting
HELD AT THE Paihia War Memorial Hall, 8
Williams Road, Paihia
ON Monday, 23 September 2019 AT 10.00 am
PRESENT: Chairperson Terry Greening, Cr Kelly Stratford, Member Lane Ayr, Member Bruce Mills, Member Martin Robinson, Member Rachel Smith, Member Belinda Ward, Member Manuwai Wells
IN ATTENDANCE:
STAFF PRESENT: Glenn Rainham - Manager Infrastructure Operations, Aisha Huriwai - Team Leader Governance Support, Rachel Pull - Specialist Planner Urban Designer, Robert Willoughby - Community Development Advisor, Matangi Te Wake - Community Development Support, Kathryn Trewin - Strategic Planning and Policy Support Officer, Kim Hammond - Meetings Administrator
1 Apologies and conflicts of Interest
Chairperson Terry Greening declared a conflict of interest in relation to item 8.16 – Application for Funding Russell Centennial Trust Board, due to being the Chairman of Russell Centennial Trust Board.
Member Martin Robinson declared a conflict of interest in relation to item 8.17 – Application for Funding – Te Runanga o Ngāti Rēhia, due to a being a member on the Kororipo Park Management Group.
Nil
4 Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A2628252, pages 12 - 22 refers |
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Resolution 2019/85 Moved: Member Bruce Mills Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 12 August 2019 are a true and correct record. |
5 Infrastructure and Asset Management Group
The meeting was adjourned from 12:23 pm to 12:47 pm.
7 Infrastructure and Asset Management Group Continued
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6.1 New Vodafone Licence - Telecommunications Facility - Local Purpose (Quarry) Reserve, Whakarara Road, Matauri Bay Agenda item 6.1 document number A2626433, pages 23 - 35 refers |
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Resolution 2019/86 Moved: Member Bruce Mills Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board recommends that Council: a) In its role as administering body of the local purpose (quarry) reserve and pursuant to its powers under Section 48A of the Reserves Act 1977, grants a licence to Vodafone to operate a telecommunications facility over 510m2 of local purpose (quarry) reserve, being Section 3 Block XIII Whakarara Survey District. b) In its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned licence. c) The terms of the licence shall be: Term: 6 months while consultation with local hapu and adjoining landowners takes place. Renewal term: 10 years. Annual rental: $9,000 plus GST (if any). Rent review: 3 yearly from commencement date; linked to Consumer Price Index (CPI).
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8 Strategic Planning and Policy Group
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7.1 Kerikeri Domain Governance Report Agenda item 7.1 document number A2593998, pages 36 - 46 refers |
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Resolution 2019/87 Moved: Chairperson Terry Greening Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board receives the Kerikeri Domain Governance Report. |
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7.2 Adoption of the Bay of Islands-Whangaroa Community Board Strategic Plan Agenda item 7.2 document number A2628549, pages 47 - 76 refers |
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Resolution 2019/88 Moved: Cr Kelly Stratford Seconded: Member Belinda Ward That the Bay of Islands-Whangaroa Community Board: a) adopts the Bay of Islands-Whangaroa Community Board Strategic Plan with additions or adjustments if required. b) agrees the following priorities be considered at an Annual Plan workshop for inclusion in the 2019/20 Annual Plan: · Community Empowerment · Youth · Senior Citizens · Economic priorities · Community Pride · Safety (footpaths & Lighting) · Public Facilities · Walkways and Cycle Way Development · Recreation and Waterways Development |
At 1:35 pm, Cr Kelly Stratford left the meeting. At 1:37 pm, Cr Kelly Stratford returned to the meeting.
At 1:46 pm, Cr Kelly Stratford left the meeting. At 1:49 pm, Cr Kelly Stratford returned to the meeting.
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7.3 Naming of Esplanade Reserve, Richardson Street, Opua Agenda item 7.3 document number A2643822, pages 77 - 116 refers |
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Resolution 2019/89 Moved: Cr Kelly Stratford Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board notes that the naming of the esplanade reserve located on Richardson Street, Opua, will be determined by the Wai 49 Treaty Claim redress. |
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8.1 Chairperson and Members Report Agenda item 8.1 document number A2647492, pages 117 - 134 refers |
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Resolution 2019/90 Moved: Chairperson Terry Greening Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Greening and Members Ward, Wells, Ayr and Smith. |
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8.2 Item Left to Lie on the Table Road Naming Report - Weka Lane, Kerikeri Agenda item 8.2 document number A2621100, pages 135 - 144 refers |
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Resolution 2019/91 Moved: Member Martin Robinson Seconded: Member Belinda Ward That the Bay of Islands-Whangaroa Community Board: a) uplifts the report “Road Naming Report” from the table for consideration. b) approves the naming of the private road currently addressed as 192A-E Lodore Road as Weka Lane. Abstained: Cr Kelly Stratford |
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8.3 Statement of Community Board Fund Account as at 31 July 2019 Agenda item 8.3 document number A2630569, pages 145 - 146 refers |
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Resolution 2019/92 Moved: Member Belinda Ward Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 July 2019”. |
At 2:40 pm, Cr Kelly Stratford left the meeting. At 2:42 pm, Cr Kelly Stratford returned to the meeting.
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Agenda item 8.4 document number A2648909, pages 147 - 160refers |
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Resolution 2019/93 Moved: Chairperson Terry Greening Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board note the project report’s received from:
a) Be Free Incorporated b) Kawakawa Business and Community Association c) Russell Centennial Trust Board – Russell Museum
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The meeting was adjourned from 2:44 pm to 3:18 pm.
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8.6 Application for Funding - Bay of Islands Arts Festival Trust Agenda item 8.6 document number A2646800, pages 171 - 180 refers |
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Resolution 2019/95 Moved: Member Martin Robinson Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board approve the sum of $7,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Festival Trust for assistance towards the contract costs of the Festival Director to support the following Community Outcome: i. Proud, vibrant communities. |
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8.7 Application for Funding - Bay of Islands Community Centre Association Agenda item 8.7 document number A2654627, pages 181 - 190 refers |
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Moved: Member Lane Ayr Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Community Centre Association for assistance towards the costs of renting Level 1, 76 Marsden Road, Paihia, to support the following Community Outcomes: i. Communities that are healthy, safe, connected and sustainable. ii. Proud, vibrant communities. Resolution 2019/96 Moved: Member Lane Ayr Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board decline funding the application from the Bay of Islands Community Centre and request that an application be resubmitted to the Board for consideration once the applicant has found a non-commercial premises to rent/lease. Against: Martin Robinson Abstained: Belinda Ward |
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8.8 Application for Funding - Be Free Incorporated Agenda item 8.8 document number A2649064, pages 191 - 200 refers |
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Resolution 2019/97 Moved: Cr Kelly Stratford Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Be Free Incorporated for the equipment hire for Far North Summer Sounds 2020 to support the following Community Outcomes: i. Communities that are healthy, safe, connected and sustainable. ii. Proud, vibrant communities. |
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8.9 Application for Funding - Dynamo Cycling and Sports Club Incorporated Agenda item 8.9 document number A2631702, pages 201 - 211 refers |
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Resolution 2019/98 Moved: Member Martin Robinson Seconded: Member Belinda Ward That the Bay of Islands-Whangaroa Community Board approve the sum of $500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Dynamo Cycling and Sports Club Incorporated for the costs of first aid and medical support for the Tour of Northland Cycle Challenge 2020 to support the following Community Outcome: i. Proud, vibrant communities. |
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8.10 Application for Funding - Eddie Trust Agenda item 8.10 document number A2576115, pages 212 - 221 refers |
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Resolution 2019/99 Moved: Member Manuwai Wells99 Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board approve the sum of $3,366 (plus GST if applicable) to be paid from the Board’s Community Fund account to Eddie Trust for venue hire of Cherry Park House, advertising costs, facilitator fee’s, administration cost and mileage to support the following Community Outcomes: i. Communities that are healthy, safe, connected and sustainable. ii. Proud, vibrant communities. |
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8.11 Application for Funding - Friends of Springbank School Charitable Trust Agenda item 8.11 document number A2627689, pages 222 - 231 refers |
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Resolution 2019/100 Moved: Member Lane Ayr Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board decline funding the application received from Friends of Springbank School Charitable Trust. Against: Cr Kelly Stratford and Martin Robinson |
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8.13 Application for Funding - Kerikeri Sports Complex Incorporated Agenda item 8.13 document number A2649244, pages 242 - 251 refers |
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Resolution 2019/102 Moved: Cr Kelly Stratford Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board approve the sum of $10,000 (plus GST if applicable) to be paid from the Board’s Community Placemaking Fund account to Kerikeri Sports Complex Incorporated for facilitator/professional fees for stage one of the new playground at the Kerikeri Sports Complex, to support the following Community Outcomes: i. Proud, vibrant communities. ii. Communities that are healthy, safe, connected and sustainable Abstained: Manuwai Wells |
At 3:55 pm, Chairperson Terry Greening left the meeting and Deputy Chair Belinda Ward took the chair.
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8.16 Application for Funding - Russell Centennial Trust Board Agenda item 8.16 document number A2650871, pages 272 - 283 refers |
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Resolution 2019/105 Moved: Member Martin Robinson Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Russell Centennial Trust Board for assistance towards the contractor fees to ensure Russell Museum meets New Zealand’s Museums Standards, to support the following Community Outcomes: i. Proud, vibrant communities. ii. A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki. |
At 3:55 pm, Chairperson Terry Greening returned to the meeting and resumed the chair.
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8.17 Application for Funding - Te Runanga o Ngāti Rēhia Agenda item 8.17 document number A2654764, pages 284 - 293 refers |
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Moved: Cr Kelly Stratford Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board approve the sum of $2,375 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Rununga o Ngāti Rehia on behalf of Tūhono Kerikeri Partnership Project for hireage of buses for the Dawn Blessing, Opening Ceremony and Kororiop Heritage Park Festival Day, to support the following Community Outcomes: i. Proud, vibrant communities. ii. Communities that are healthy, safe, connected and sustainable. Moved: Member Belinda Ward Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board approve the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Rununga o Ngāti Rehia on behalf of Tūhono Kerikeri Partnership Project for hireage of buses for the Dawn Blessing, Opening Ceremony and Kororiop Heritage Park Festival Day, to support the following Community Outcomes: i. Proud, vibrant communities. ii. Communities that are healthy, safe, connected and sustainable. The amendment became the substantive motion Resolution 2019/106 Moved: Member Belinda Ward Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board approve the sum of $1,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Rununga o Ngāti Rehia on behalf of Tūhono Kerikeri Partnership Project for hireage of buses for the Dawn Blessing, Opening Ceremony and Kororiop Heritage Park Festival Day, to support the following Community Outcomes: i. Proud, vibrant communities. ii. Communities that are healthy, safe, connected and sustainable. Abstained: Martin Robinson |
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8.18 Application for Funding - Whangaroa Health Services Trust Agenda item 8.18 document number A2647026, pages 294 - 303 refers |
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Moved: Member Bruce Mills Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board approve the sum of $2,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Whangaroa Health Services Trust for the purchase of a marquee to support the following Community Outcome: i. Proud, vibrant communities. Moved: Member Belinda Ward Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board decline the application from Whangaroa Health Services Trust. lost Moved: Member Lane Ayr Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board resolves to continue the meeting and business on the agenda. Carried The meeting was adjourned from 4:00 pm to 4:04 pm. Motion Moved: Member Bruce Mills Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board approve the sum of $1,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Whangaroa Health Services Trust for the purchase of a marquee to support the following Community Outcome: i. Proud, vibrant communities. lost Moved: Member Rachel Smith Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board decline the application from Whangaroa Health Services Trust. The amendment became the substantive motion Resolution 2019/107 That the Bay of Islands-Whangaroa Community Board decline the application from Whangaroa Health Services Trust. Against: Cr Kelly Stratford and Bruce Mills |
The meeting closed at 4:15 pm.
The minutes of this meeting were confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 4 November 2019.
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CHAIRPERSON CHIEF EXECUTIVE OFFICER
The minutes of this meeting will be confirmed by the Chairperson and the Chief Executive Officer.