Agenda of Kaikohe-Hokianga Community Board Meeting

Kaikohe-Hokianga Community Board Meeting Agenda

7 August 2019

The Local Government Act 2002 states the role of a Community Board is to:-

(a) Represent, and act as an advocate for, the interests of its community;

(b) Consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board;

(d) Prepare an annual submission to the territorial authority for expenditure within the community;

(e) Communicate with community organisations and special interest groups within the community;

(f) Undertake any other responsibilities that are delegated to it by the territorial authority

Council Delegations to Community Boards - January 2013

The "civic amenities" referred to in these delegations include the following Council activities:

· Amenity lighting

· Cemeteries

· Drainage (does not include reticulated storm water systems)

· Footpaths/cycle ways and walkways.

· Public toilets

· Reserves

· Halls

· Swimming pools

· Town litter

· Town beautification and maintenance

· Street furniture including public information signage.

· Street/public Art.

· Trees on Council land

· Off road public car parks.

· Lindvart Park – a Kaikohe-Hokianga Community Board civic amenity.

Exclusions: From time to time Council may consider some activities and assets as having district wide significance and these will remain the responsibility of Council. These currently include: The roading network, Hundertwasser toilets, District Library Network, Baysport, the Kerikeri, Kaikohe & Kaitaia Airports, Hokianga Vehicle Ferry, i-Site network, Far North Community Centre, Kerikeri Domain, Kawakawa Heated Swimming Pool, Kaikohe Cemetery, Kerikeri Sports Complex, The Centre at Kerikeri, the Bay of Islands/Hokianga Cycle Trail.

Set local priorities for minor capital works in accordance with existing strategies,

1. Recommend local service levels and asset development priorities for civic amenities as part of the Annual Plan and Long Term Plan processes.

2. Reallocate capital budgets within the Annual Plan of up to 5% for any specific civic amenity, provided that the overall activity budgetary targets are met.

3. Make grants from the allocated Community Funds in accordance with policy 3209, and the SPARC/Sport Northland Rural Travel fund in accordance with the criteria set by the respective body, and, for the Bay of Islands-Whangaroa Community Board, the power to allocate the Hundertwasser Donations Account.

4. Provide comment to council staff on resource consent applications having significance within the Community, including the provision of land for reserves or other public purposes.

5. To hold, or participate in hearings, as the Council considers appropriate, in relation to submissions pertinent to their community made to plans and strategies including the Long Term Plan and Annual Plan, and if appropriate recommend decisions to the Council.

6. To hold hearings of submissions received as a result of Special Consultative Procedures carried out in respect of any matter other than an Annual or Long Term Plan, and make recommendations to the Council.

7. Where recommended by staff to appoint management committees for local reserves, cemeteries, halls, and community centers.

8. To allocate names for previously unnamed local roads, reserves and other community facilities, and recommend to Council name changes of previously named roads, reserves, and community facilities subject to consultation with the community.

9. To consider the provisions of new and reviewed reserve management plans for recommendation to the Council in accordance with the Reserves Act 1977, and hear or participate in the hearing of submissions thereto, as considered appropriate by the Council.

10. To provide recommendations to the Council in respect of applications for the use and/or lease of reserves not contemplated by an existing reserve management plan.

11. Prohibit the use of skateboards in specified locations within their communities, in accordance with Council’s Skating Bylaw 1998.

12. Recommend new bylaws or amendments to existing bylaws.

13. Prepare and review management plans for local cemeteries within budget parameters and in a manner consistent with Council Policy.

14. Exercise the following powers in respect of the Council bylaws within their community:

a) Control of Use of Public Spaces – Dispensations on signs

b) Mobile Shops and Hawkers – Recommend places where mobile shops and/or hawkers should not be permitted.

c) Parking and Traffic Control – Recommend parking restrictions, and areas where complying camping vehicles may park, and consider and grant dispensations in accordance with clause 2007.2

d) Public Places Liquor Control – Recommend times and places where the possession or drinking of alcohol should be prohibited.

e) Speed Limits – Recommend places and speed limits which should be imposed.

15. To appoint Community Board members to speak on behalf of their community in respect of submissions or petitions.

16. Specific to the Bay of Islands-Whangaroa Community Board – consider any recommendations of the Paihia Heritage Working Group and make appropriate recommendations to Council on the development of a draft Plan Change and a Section 32 analysis on heritage provisions for Paihia.

17. To set schedule of meeting dates, times and venues, subject to the meetings not conflicting with meetings of the Council and satisfying the provisions of the Local Government Official information and Meetings Act 1987.

18. To review all proposed public art projects on a project-by project basis to ensure they comply with policy #5105 Art in Public Places, including approval of the aesthetic appearance, maintenance programme, insurance and appropriate location, and to agree to their installation.

19. In respect of applications from food establishments for permission to establish tables and chairs on a public place, i.e. Alfresco dining in accordance with Policy 3116, to consider and decide on any application which does not meet all criteria of the policy, and any application which staff recommend to be declined.

20. Subject to a report from the appropriate managers and the appropriate budgetary provision, to make decisions in respect of civic amenities including the levels of service, and the provision or removal of an amenity not provided for elsewhere in these delegations.

Terms of Reference

In fulfilling its role and giving effect to its delegations, Community Boards are expected to:

1. Comment on adverse performance to the Chief Executive in respect of service delivery.

2. Assist their communities in the development of structure plans, emergency management community response plans, and community development plans.

3. Assist their communities to set priorities for Pride of Place programmes.

4. Have special regard for the views of Maori.

5. Have special regard for the views of special interest groups, e.g. disabled, youth, aged, etc.

6. Actively participate in community consultation and advocacy and keep Council informed on local issues.

7. Seek and report to Council community feedback on current issues by:

a) Holding a Community forum prior to Board meetings

b) Varying the venues of Board meetings to enable access by members of the community

8. Monitor and make recommendations to Council to improve effectiveness of policy.

9. Appoint a member to receive Annual Plan\Long Term Council Community Plan submissions pertinent to the Board area, attend hearings within the Board area, and attend Council deliberations prior to the Plan adoption.

Protocols

In supporting Community Boards to fulfil their role, the Council will:

1. Provide appropriate management support for the Boards.

2. Organise and host regular workshops with the Community Boards l to assess the 'State of the Wards & District' to establish spending priorities.

3. Prior to decision-making, seek and include 'Community Board views' in Council reports in relation to:

a) the disposal and purchase of land

b) proposals to acquire or dispose of reserves

c) representation reviews

d) development of new maritime facilities

e) community development plans and structure plans

f) removal and protection of trees

g) local economic development initiatives

h) changes to the Resource Management Plan

4. Organise and host quarterly meetings between Boards, the CEO and senior management staff.

5. Prepare an induction/familiarisation process targeting new members in particular early in the term.

6. Support Board members to arrange meetings with local agencies and service clubs to place more emphasis on partnerships and raising profile of the Boards as community leaders.

7. Permit Board chairperson (or nominated member) speaking rights at Council meetings.

8. Help Boards to implement local community projects.

9. Arrange for Infrastructure and Asset Management Staff to meet with the Community Boards in September each year to agree the capital works for the forthcoming year for input into the Annual or Long Term Plan.

10. Provide information.

KAIKOHE-HOKIANGA COMMUNITY BOARD MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Mike Edmonds	Chair	Kaikohe Mechanical and Historic Trust	Council Funding	Decide at the time
Mike Edmonds	Committee member	Kaikohe Rugby Football and Sports Club	Council Funding	Withdraw and abstain
Shaun Reilly	No form received
Kelly van Gaalen	No form received
Louis Toorenburg	No form received
Alan Hessell	Nil	Nil	Nil	Nil
Emma Davis	Secretary	Pompallier Hokianga Trust	Council Funding	Decide at the time to withdraw and/or abstain
	Trustee	Raiatea Resource Centre	Council Funding	Decide at the time to withdraw and/or abstain
	Committee Member	Rawene Hall	Council Funding	Decide at the time to withdraw and/or abstain
	Committee Member	Kohukohu Hall	Council Funding	Decide at the time to withdraw and/or abstain
	Member of teaching staff	Broadwood Area School	Council Funding	Decide at the time to withdraw and/or abstain
John Vujcich	Board Member	Ngati Hine Health Trust	Matters pertaining to property or decisions that may impact of their health services	Declare interest and abstain
	Board Member	Pioneer Village	Matters relating to funding and assets	Declare interest and abstain
	Director	Waitukupata Forest Ltd	Potential for council activity to directly affect its assets	Declare interest and abstain
	Director	Rural Service Solutions Ltd	Matters where council regulatory function impact of company services	Declare interest and abstain
	Director	Kaikohe (Rau Marama) Community Trust	Potential funder	Declare interest and abstain
	Partner	MJ & EMJ Vujcich	Matters where council regulatory function impacts on partnership owned assets	Declare interest and abstain
	Member	Kaikohe Rotary Club	Potential funder, or impact on Rotary projects	Declare interest and abstain
	Member	New Zealand Institute of Directors	Potential provider of training to Council	Declare a Conflict of Interest
	Member	Institute of IT Professionals	Unlikely, but possible provider of services to Council	Declare a Conflict of Interest
	Member	Kaikohe Business Association	Possible funding provider	Declare a Conflict of Interest

Kaikohe-Hokianga Community Board Meeting Agenda

7 August 2019

MINUTES OF the Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 3 July 2019 AT 10.30 am

PRESENT: Chairperson Mike Edmonds, Cr John Vujcich, Member Emma Davis, Member Shaun Reilly, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell

IN ATTENDANCE: Mayor John Carter

STAFF PRESENT: Nina Goble (Facilities, Operations, Infrastructure and Asset Management), Robert Willoughby (Community Development Advisor), Marlema Baker (Meeting Administrator).

1 Apologies and conflicts of Interest

Nil

2 Public Forum

Inge Bremer and Rolf Mueller-Glodde spoke regarding Item 6.4 – Application for Funding - Carbon Neutral NZ Trust.

3 Deputations

Aylah-Rose Narbey-Nimeti, Paula Tenamu, Ruhia Mason, Addalicent Croft-Haenga and Mr John Sanson representatives from the Northland College Te Rerenga Young Enterprise Group spoke regarding their Board Game business venture.

4 Speakers

Nil

5 Confirmation of Previous Minutes

5.1 Confirmation of Previous Minutes

Agenda item 5.1 document number A2533185, pages 10 - 23 refers

Resolution 2019/66

Moved: Chairperson Mike Edmonds

Seconded: Member Emma Davis

That the Kaikohe-Hokianga Community Board agrees the minutes of their meeting held 5 June 2019 be confirmed as a true and correct record.

Carried

6 Corporate Services Group

6.1 Funding Project Reports

Agenda item 6.1 document number A2533271, pages 26 – 29 and 30 - 36 refers

Resolution 2019/67

Moved: Cr John Vujcich

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board note the project reports from:

a) Nga Moko a Rahiri Incorporated.

b) Taheke Marae.

Carried

6.2 Kaikohe-Hokianga Statement of Community Fund Account as at 31 May 2019

Agenda item 6.2 document number A2524931, pages 39 refers

Resolution 2019/68

Moved: Cr John Vujcich

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 31 May 2019.

Carried

6.3 Application for Funding - Youthline Auckland Charitable Trust

Agenda item 6.3 document number A2519906, pages 43 - 50 refers

Resolution 2019/69

Moved: Chairperson Mike Edmonds

Seconded: Cr John Vujcich

That the Kaikohe-Hokianga Community Board approve the sum of $1,800 (plus GST if applicable) to be paid from the Board’s Community Fund account to Youthline Auckland for telecommunication costs to support the following Community Outcome:

i. Communities that are healthy, safe, connected and sustainable.

CARRIED

6.4 Application for Funding - Carbon Neutral New Zealand Trust

Agenda item 6.4 document number A2533621, pages 55 - 61 refers

RESOLUTION 2019/70

Moved: Member Louis Toorenburg

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Carbon Neutral New Zealand Trust for facilitators/professional fees to support the following Community Outcomes:

i. Communities that are healthy, safe, connected and sustainable.

ii. A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki.

Futhermore the Kaikohe-Hokianga Community Board encourages Carbon Neutral New Zealand to work with the Far North District Councils Youth Council.

CARRIED

Meeting adjourned for Lunch 11:48 am. Meeting Resumed 12:25 pm.

7 Information Reports

7.1 Kaikohe - Hokianga hall committee annual general meeting minutes, financial statements and / or usage data

Agenda item 7.1 document number A2534422, pages 64 - 73 refers

Resolution 2019/71

Moved: Member Emma Davis

Seconded: Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receives the report Kaikohe - Hokianga hall committee annual general meeting minutes, financial statements and / or usage data.

Carried

8 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2019/72

Moved: Chairperson Mike Edmonds

Seconded: Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
8.1 - Ground lease Horeke Playcentre	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

9 Confirmation of Information and Decisions in Public Meeting

Resolution 2019/73

Moved: Cr John Vujcich

Seconded: Member Alan Hessell

That the Kaikohe-Hokianga Community Board confirms that the information and decisions contained in the part of the meeting held with the public excluded is not to be restated in public meeting.

Carried

10 Meeting Close

The Meeting closed at 12:55 pm.

The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 7 August 2019.

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CHAIRPERSON

Kaikohe-Hokianga Community Board Meeting Agenda

7 August 2019

6 Infrastructure and Asset Management Group

6.1 Kaikohe-Hokianga Footpaths Programme 2019/20 and 2020/21

File Number: A2581509

Author: Jaco Cronje, Project Manager - Footpaths and Cycleways

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

To seek approval for the 2019/20 and 2020/21 year footpath programme for the Kaikohe-Hokianga Ward.

Executive Summary

· There is $153,300 and $156,360, respectively allocated for the 2019/20 and 2020/21 financial years, in the Long Term Plan for new footpaths in the Kaikohe-Hokianga Ward.

· NZTA have elected to fund new footpath projects from the 2019/20 and 2020/21 financial years at the current Funding Assistance Rate of 66% (i.e. Council have to contribute a 34% local share).

· NZTA will fund the highest ranked footpaths in order of priority, though other footpaths may be put forward on a business case basis.

· A 2019/20 and 2020/21 footpath programme has been prepared that maximise NZTA funding subsidy. This programme partly aligns with that previously agreed by the Community Board.

Recommendation

That the Kaikohe-Hokianga Community Board agrees to the revised 2019/20 and 2020/21 footpath programme as follows:

a) Mangakahia Road Left Shared Path, Construction 2019/20

b) Taheke Road to Orrs Road eastbound, Construction 2019/20

c) Kaikohe: Rangihamama Road to Taheke Road SH12, Construction 2019/20

d) Hongi Street southbound, Construction 2019/20

e) Northland college to Sale yards, Construction 2019/20

f) Waianga Place Opononi, Construction 2020/21

g) Koutu Point Road, Construction 2020/21

h) Omapere: Signal Station Road, Construction 2020/21 & 2021/22

1) Background

NZTA Footpath Funding

Prior to 2018/19 financial year, new footpath construction did not attract funding subsidy from NZTA. However, this has changed and NZTA have advised that they will now fund the construction of new footpaths under the Low Cost – Low Risk programme. This allows for a streamlined funding approval for projects valued at less than $1M, which would include the footpaths routinely constructed by Council. It also means that new footpaths funding through this mechanism would attract NZTA funding subsidy at 66% of total project cost.

NZTA’s requirement is that the application for subsidy for new footpaths is not excessive compared to the remainder of the roading programme, and that prioritisation is aligned to the Government Policy Statement on Land Transport. This has four strategic priorities:

1) Safety – a safe system, free of death and serious injury;

2) Access – a system that provides increased access to economic and social opportunities, enables transport choice and access, and is resilient;

3) Environment – a system that reduces greenhouse gas emissions, as well as adverse effects on the local environment and public health;

4) Value for money – a system that delivers the right infrastructure and services to the right level at the best cost.

Potential new footpaths in the Kaikohe-Hokianga Ward have been identified through a blend of resident, Council staff and community board requests. The schedule of new footpaths produced has been prioritised against the above criteria.

This methodology has been accepted by NZTA who have also agreed that they will provide funding subsidy for the highest ranking projects on a Ward rather than a District basis.

The highest ranking projects in each Ward will therefore attract subsidy from NZTA.

Community Board Project List

The Community Board have previously notified staff of their highest priority new footpath projects over a 3 year period:

- Kaikohe: Recreation Road south side

- Kaikohe: Thorpe Road to Recreation Road

- Okaihau: Horeke Rd to St Catherines

- Kohukohu Road Manning to Marriner

- Omapere: Signal Station Road

- Rawene: Manning Street

- Kaikohe: Rangihamama Road to Taheke Road SH12

- Opononi: Taumatawiwi

- Mitimiti: West Coast Road school to Cemetery

- Kaikohe: Mangakahia Road Left Shared Path

Three of these projects were included, and constructed, within the 2018/19 footpaths programme assessed using the NZTA prioritisation methodology described above. Three of these projects are included in the recommended 2019/20 and 2020/21 footpath programme.

Relationship to the Walking and Cycling Strategy

The Walking and Cycling Strategy is currently under development and is not available to inform this paper. However, the approach detailed in this report may be superseded by the outcomes of the Walking and Cycling Strategy.

2) Discussion and Options

The proposed 2019/20 and 2020/21 footpath programme partly aligns with the previously stated wishes of the Community Board.

The Community Board has two options:

Option One:

To complete the currently programmed works for 2019/20 and 2020/21 and receive limited subsidy;

- Kohukohu Road Manning to Marriner

- Omapere: Signal Station Road

- Rawene: Manning Street

- Kaikohe: Rangihamama Road to Taheke Road SH12

- Opononi: Taumatawiwi

- Mitimiti: West Coast Road school to Cemetery

- Kaikohe: Mangakahia Road Left Shared Path

Option Two:

To complete the recommended 2019/20 and 2020/21 footpath programme as noted in the recommendation, and receive maximum subsidy.

Recommended:

It is recommended that the Community Board approve the 2019/20 and 2020/21 footpath programme as follows:

- Mangakahia Road Left Shared Path, Construction 2019/20

- Taheke Road to Orrs Road eastbound, Construction 2019/20

- Kaikohe: Rangihamama Road (Rangihamama Road to Taheke Road SH12), Construction 2019/20

- Hongi Street southbound, Construction 2019/20

- Northland college to Sale yards, Construction 2019/20

- Waianga Place Opononi, Construction 2020/21

- Koutu Point Road, Construction 2020/21

- Omapere: Signal Station Road, Construction 2020/21 & 2021/22

Reason for the recommendation

The adoption of this recommendation will maximise the size of the 2019/20 and 2020/21 new footpath programme as each individual footpath project will attract 66% funding subsidy from NZTA.

3) Financial Implications and Budgetary Provision

There is $153,300 and $156,360, respectively allocated for the 2019/20 and 2020/21 financial years, in the Long Term Plan for new footpaths in the Kaikohe-Hokianga Ward. There is a further $39,509 of funds which will be subject to a request for carry forward from 2018/19.

NZTA have provisionally approved a $450,000 funded new footpath programme across the District, $150,000 of which has been allocated to Kaikohe-Hokianga Community Board.

Attachments

1. Kaikohe-Hokianga Community Board - New Footpaths Programme 2019-20 and 2020-21 - A2581619 ⇩

2. Kaikohe-Hokianga Community Board - Footpaths Matrix - A2581618 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	This report has a low degree of significance as the outcome will comply with current policy regardless of whether or not subsidy is obtained.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The following Policy is relevant: - Footpaths Policy #5004 The recommendations align with this policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	As a project involving FNDC headquarters, this project has district wide significance.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	There is no impact on Māori aside from the benefits of adopting the recommendation to maximise benefits.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Customers: Interest in how money is spent, and how much subsidy is gained. Interest in local work to them; FNDC Staff: Direction on what to build this year.
State the financial implications and where budgetary provisions have been made to support this decision.	This has been covered under: 3) Financial implications and budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

7 August 2019

7 Corporate Services Group

7.1 Funding Project Reports

File Number: A2563797

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To receive the project reports from funding applicants in accordance with the Community Grants Policy.

Executive Summary

· Recipients of grants from the Community Fund must complete and submit a project report within two months of completion of their project.

· Project Reports have been received from Hokianga Environmental Protection Group, Manaki Tinana Trust and Hokianga Hospital Auxiliary Inc.

Recommendation

That the Kaikohe-Hokianga Community Board notes the Project Reports from:

a) Hokianga Environmental Protection Group

b) Manaaki Tinana Trust

c) Hokianga Hospital Auxiliary Inc

1) Background

The Community Grant Policy - Section 1, Clause 15 states that: “At the completion of a project that received community funding, recipients are required to complete a Project Report.

These reports must be received no later than two months after the completion of the project, or, if the activity is ongoing, within two months of the funding being spent.

Recipients who do not complete this form are ineligible for Council funding for a period of five years”

2) Discussion and Options

Copies of these project reports are attached for the Board’s information.

Should Board members have concerns or issues with these reports, they should be raised for discussion at this part of the meeting.

Reason for the recommendation

In providing this Project Report the recipient has satisfactorily complied with the Community Grant Policy requirements, Section 1, Clause 15.

3) Financial Implications and Budgetary Provision

There are no financial implications or budgetary requirements.

Attachments

1. Project Report - Hokianga Environmental Protection Group - A2563656 ⇩

2. Schedule of Supporting Documents - HEPG - A2576096 ⇩

3. Project Report - Manaki Tinana Trust - A2581810 ⇩

4. Schedule of Supporting Documents - MTT - A2581816 ⇩

5. Project Report - Hokianga Hospital Auxiliary Inc - A2586062 ⇩

6. Schedule of Supporting Documents - HHA inc - A2586067 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	The Community Grant Policy applies to this matter and relevant sections are included in the content of the report.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This is a community board report.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	None
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	The Community Board has delegated authority to allocate funding.
State the financial implications and where budgetary provisions have been made to support this decision.	There are no financial implications or the need for Budgetary provision.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

7 August 2019

7.2 Kaikohe-Hokianga Statement of Community Fund Account as at 30 June 2019

File Number: A2569694

Author: Sam Chapman, Accounting Support Officer

Authoriser: Angie Thomas, Chief Financial Officer (Acting)

Purpose of the Report

The Community Fund account provides information on financial matters relating to the Kaikohe-Hokianga Community Board’s Community Fund which is allocated in accordance with the Community Grant Fund Policy.

Recommendation

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 30 June 2019.

Background

The statement is attached for the Board’s information and to provide sufficient information to enable the Board to allocate funds in accordance with the funds available. In accordance with the Community Grant Policy, section 10, “applications in excess of $3,000 may require the applicant to attend a Board meeting, subject to the Chairperson’s discretion”.

Community Fund Account balance as at 01 July 2018	$115,902.00
· Plus refund of unused portion of grant from Rawene Area Ratepayers Association	$1,500.00
· Less funds granted and uplifted to 30 June 2019	$73,757.20
· Less funds not yet uplifted at meeting 05 June 2019 for Matihetihe School, Kerikeri Theatre Company, Kaikohe Rugby and Football Sports Club, Rawene Community Hall Management Committee, Rawene Area Residents Association and Hokianga Harbour Care Inc	$15,815.00
· Less funds not yet uplifted at meeting 13 February 2019 for Rawene Golf Club Inc. and Kaikohe Community & Youth Centre Trust	$20,115.79
Community Fund Account balance as at 30 June 2019	$7,714.01

Discussion and Next Steps

Board members will consider the applications on the agenda and make a decision on what level of funding to allocate. The uncommitted balance in the Community Fund account as at 30 June 2019 is $7,714.01.

Recent amendments to the Community Grant Fund Policy allow the Community Board to allocate, by resolution, funding directly to key projects identified in their strategic plan to the maximum amount of $20,000 in any financial year.

Financial Implications and Budgetary Provision

The Far North District Council has delegated the allocation of funds from the Kaikohe-Hokianga Community Fund account to the Kaikohe-Hokianga Community Board. The statement of the Community Fund account as at 30 June 2019 is attached.

Attachments

1. Statement of Kaikohe-Hokianga Community Board Fund Account as at 30 June 2019 - A2571196 ⇩

Kaikohe-Hokianga Community Board Meeting Agenda

7 August 2019

7.3 Extension of Purpose of Funding Grant - Hokianga Environmental Protection Group

File Number: A2562600

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To provide the Community Board with relevant information to assist Members in determining whether to approve or decline Hokianga Environmental Protection Group’s request for an extension of purpose to their Community Grant Fund.

Executive Summary

· The Board previously authorised a Community Grant of $2,000 to Hokianga Environmental Protection Group for their 2019 Hokianga Real Food Day event.

· The Group has expended $1,308.20 of the $2,000 granted

· The Group seeks approval from the Board to use the balance of their unspent funds towards other costs aligned with the purpose of the event.

Recommendation

That the Kaikohe-Hokianga Community Board approve the extension of the purpose request from Hokianga Environmental Protection Group for the Community Grant authorised on 3 April 2019:

a) to include:

i. a one day Fermented Food Workshop

ii. purchase of community resource books for the local library network,

b) to support the following community outcomes:

i. proud vibrant communities

ii. liveable communities that are healthy, safe, connected and sustainable.

1) Background

At the Kaikohe-Hokianga Community Board meeting held on 3 April 2019, the Board received a Community Grant funding application from the Hokianga Environmental Protection Group (HEPG).

HEPG requested assistance with costs associated with the ‘2019 Hokianga Real Food Day’ event on 11 May 2019.

Having considered the application the Board authorised a grant of $2,000 to HEPG as per the resolution below:

“That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy authorise the sum of $2000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Environmental Protection Group to assist with Real Food Hokianga to support the following Community Outcomes:

i. Proud vibrant communities

ii. Liveable communities that are healthy, safe, connected and sustainable”

HEPG have written to the Board requesting approval to use an unspent balance of $691.80 for other expenses following on from the day, and aligned with the purpose of the event.

2) Discussion and Options

The HEPG have provided their project report for the Hokianga Real Food Day event - refer to item 6.1on this agenda.

There is an unspent balance of $691.80 which HEPG would like to use to host a free “Fermented Food” workshop in Rawene, and to purchase related books which would be a community resource and be available from the local libraries.

This project is an extension of, and is aligned with the purpose of the Real Food Day event which was described in the original application as a free community event for all ages.

Hokianga is a low socio-economic area and many people struggle to provide healthy food for their families. The aim of this event is to demonstrate what can be produced locally and to help people gain skills and knowledge of food preparation, preservation, fermentation, healthy drinks and low cost home-cooking.

Costs have been provided for this extended purpose and are tabled with this report.

Option 1 (recommended)

Approve the extension of the purpose of the grant to use the unspent balance of $691.80 for a one-day Fermented Food Workshop and community resource books for the local library.

Option 2

Decline to approve the request for the use of the remaining funds, the unspent balance would be returned to the Community Grant Fund.

Reason for the recommendation

To authorise an extension in the purpose of funding granted to Hokianga Environmental Protection Group, in accordance with FNDC Community Grant Policy.

3) Financial Implications and Budgetary Provision

There are no additional financial implications or need for budgetary provision as a result of this report, as funding has already been allocated.

Attachments

1. Hokianga Environmental Protection Group - letter to KHCB - A2563925 ⇩

2. Fermented Food Workshop - Tutor Costs - A2580730 ⇩

3. Rawene Hall Quote - A2580731 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Local Community Grant Policy.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report is to the Kaikohe-Hokianga Community Board.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Māori in relation to land and / or water.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

7 August 2019

7.4 Application for Funding - Francher Ltd

File Number: A2558087

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report:

To present the Community Board with information on the Local Community Grant application from Francher Ltd to assist members in determining whether to approve, or decline the application.

Executive Summary

· Francher Ltd seeks funding towards costs associated with hosting the annual Rawene Good Vibes event.

· Francher Ltd is a first time applicant.

Recommendation

That the Kaikohe-Hokianga Community Board approves the sum of $2,800 (plus GST if applicable) to be paid from the Board’s Community Fund account to Francher Ltd for the Rawene Good Vibes event to:

a) assist with costs towards:

i. advertising,

ii. administration,

iii. equipment hire,

iv. travel, and accommodation

b) support the following Community Outcome:

i. Communities that are healthy, safe, connected and sustainable

1) Background

Rawene Good Vibes is an annual community event which began in 2017. It focuses on bringing people together through a common interest in music, crafts and food.

It is a family friendly day-out that caters for all age groups and encourages participation from people passing through this small coastal township.

All koha from this event will be gifted to the Rawene Primary School Sports Academy.

2) Discussion and Options

Preliminary assessment of the application:

The application has been checked by staff for completeness and complies with the conditions of the Community Grant Policy, Community Outcomes as stated in the LTP and all provisions listed on the application form.

No previous requests for funding have been received from this applicant for this event.

Option 1 Authorise the full amount requested

This application is for $2,800 (which is 27.85% of the cost of the project).

Option 2 Authorise partial funding of the amount requested

Option 3 Decline funding

Option 1 is recommended by staff as it complies with the Community Grant Policy.

Reason for the recommendation

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the 2018-28 LTP, and all provisions listed on the application form.

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Application for Funding - Francher Ltd - A2557683 ⇩

2. Schedule of Information - Francher Ltd - Rawene Good Vibes - A2557777 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report does not have district wide relevance
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Maori in relation to land and / or water
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

7 August 2019

7.5 Application for Funding - Kaikohe Business Association

File Number: A2574379

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information on the Local Community Grant application from Kaikohe Business Association, to assist members in determining whether to approve or decline the application.

Executive Summary

· The Applicant seeks funding towards costs associated with hosting a Te Wairua o Kaikohe dinner event.

Recommendation

That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy authorises the sum of $4,900 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Business Association for the Te Wairua o Kaikohe Dinner Event, to:

a) assist with costs towards:

i. venue hire

ii. advertising and promotion

iii. administration

iv. equipment hire

v. hardware and

vi. volunteer reimbursements

b) support the following Community Outcome:

i. Proud vibrant communities

1) Background

Kaikohe Business Association aims to develop a dynamic positive role in contributing towards a better community and promoting the town of Kaikohe. This Te Wairua o Kaikohe event will be the first of its kind that the Kaikohe Business Association holds.

The Board previously funded the applicant in 2016 to support community patrols, and in 2017 to support CCTV upgrades. Project reports were received for those grants.

2) Discussion and Options

Preliminary assessment of the application:

This application has been checked by staff for completeness and complies with all conditions of the Community Grant Policy, Community Outcomes as stated in the LTP, and all provisions listed on the application form.

Option 1 Authorise the full amount requested

The applicant seeks a grant of $4,900 which is 18.74% of the total project cost.

Option 2 Authorise partial funding of the amount requested

Option 3 Decline Funding

Option 1 is recommended by staff so the application aligns with the community policy and community outcomes of the LTP and aligns with previous funding allocated.

Reason for the recommendation

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Application for Funding - Kaikohe Business Association - Te Wairua o Kaikohe - A2574275 ⇩

2. Schedule Information - Kaikohe Business Association - A2574278 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report is to the Kaikohe-Hokianga Community Board
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Maori in relation to land and / or water
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

7 August 2019

7.6 Application for Funding - Friends of the School (Opononi Area School)

File Number: A2574926

Author: Marlema Baker, Meetings Administrator

Authoriser: Aisha Huriwai, Team Leader Governance Support

Purpose of the Report

To present the Community Board with information on the Local Community Grant application from Friends of the School (Opononi Area School), to assist members in determining whether to approve or decline the application.

Executive Summary

· The Applicant seeks a grant towards costs associated with an Opononi Area School Community Twilight Gala

· The Applicant intends to hold this fundraising event on behalf of Opononi Area School.

Recommendation

That the Kaikohe-Hokianga Community Board authorises the sum of $6,055 (plus GST if applicable) to be paid from the Board’s Community Fund account to Opononi Area School (OAS), for costs towards equipment hire for a Community Twilight Gala, to support the following Community Outcome:

i. Proud vibrant communities

1) Background

Friends of the School are a non-profit organisation that works alongside Opononi Area School to create fundraising opportunities and volunteer hours to these events.

This event is for the entire Hokianga community to enjoy. It will be a waste-free event with only healthy food and drink options sold on the day.

Funds raised from this event will be used to purchase shade-sails for the school.

Friends of the School are first-time applicants.

2) Discussion and Options

Preliminary assessment of the application:

Option 1 Authorise the full amount requested

The applicant seeks a grant of $6,055 – 43.69 % of the total project cost

Option 2 Authorise partial funding of the amount requested

Option 3 Decline Funding

Option 1 is recommended by staff so the application aligns with the community policy and community outcomes of the LTP and aligns with previous funding allocated.

Reason for the recommendation

3) Financial Implications and Budgetary Provision

Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.

Attachments

1. Application for Funding - Friends of the School - A2574694 ⇩

2. Schedule of Additional Information - Friends of the School - A2574920 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Community Grant Policy
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	This report is to the Kaikohe-Hokianga Community Board
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	No implications for Maori in relation to land and / or water
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences.	Considered in the application.
State the financial implications and where budgetary provisions have been made to support this decision.	Budgetary Provision has been made and the grant is allocated in accordance with the Community Grant Policy.
Chief Financial Officer review.	The Chief Financial Officer has not reviewed this report.

Kaikohe-Hokianga Community Board Meeting Agenda

7 August 2019

8 Information Reports

8.1 Community and Customer Services Information Report

File Number: A2565886

Author: Jacine Warmington, Manager - Community and Customer Services

Authoriser: Dean Myburgh, General Manager - District Services

Purpose of the Report

Provide information to the Kaikohe-Hokianga Community Board for the community and customer service activities.

Executive Summary

This information-only report is provided as an update to the Community Board.

Recommendation

That the Kaikohe-Hokianga Community Board receive the Community and Customer Services Information Report.

Background

Statistical information in relation to the Community and Customer Services Department of the District Services Group is provided to the Kaikohe-Hokianga Community Board. It provides an overview of activity and performance across different activities and service areas for the months of January to end of June 2019 for the Kaikohe-Hokianga area.

Contact Centre

· Commencement of the new Manager Customer Care (oversees Contact Centre and Service Centres).

· The rate of abandoned calls (15%) has decreased since the last report (20%) but still well above the 8% target. Staffing levels have made achieving target very difficult – illness and other leave have impacted on the Contact Centre.

· Customer interactions district-wide for year end June 2019 totalled 240,622. For the 6 months January to June 2019, they totalled 118,327. These interactions included:

a. Phone: 48,443,

b. Ask Us emails: 5,643,

c. Requests for Service: 28,289, and

d. Walk-ins at Kaikohe and Rawene: 2,889

· Training of staff to be able to assist in other areas of Contact Centre and Service Centres continues to create flexibility in appropriately resourcing the different service areas.

Service Centre

Across all service centres there has been a decline in the number of financial transactions as customers tend toward direct debit payments and payment by internet banking. Processing building inspection bookings and responding to Ask.Us emails remain a core focus of the Rawene and Kaikohe service centres.

Libraries

The new Manager – Libraries and Museum (oversees the six District Libraries and Museum@Te Ahu) joined Council in March 2019.

Kaikohe Library

Kaikohe Library underwent a major refurbishment in May-June 2019. The interior of the library was painted, the library layout was improved and shelving was modernised, among other improvements. During the refurbishment, the library was closed, with basic service being provided from FNDC Headquarters on Memorial Drive, Kaikohe.

Customers have responded positively to the refurbishment. Since reopening, a number of customers have commented on the improvement to the library appearance as a whole. The refurbishment was achieved within the $77,000.00 budget allocated.

Comments from customers about the refurbishment include:

"I love all of it, but the best didn't change thankfully… the Staff"

"Looking across the library, I could have sworn you've extended it. It's so clever what you've done"

"It's amazing what you've been able to do with the space on such a limited budget"

"Who was the interior designer? It feels like a professional Job."

"Using the Men's Shed was ingenious!"

Library highlights for the period January - June include:

· 144 results for the Kaikohe Library Services Survey, which informed the new floor plan design

· Major collections maintenance undertaken for Adult Non-Fiction

· Summer Reading challenge for Children, Youth and Adults

· Average of 3 SparkJump signups per week, providing low cost internet to families in Kaikohe

· Well attended April School holidays programmes

· Guitar use tripled since opening in the new casual seating area

· 51 Library orientation tours given since re-opening

Kaikohe Library’s usage statistics are affected by the closure with no statistics recorded during the closure period. Since reopening, there have been ongoing issues with the door-count capture, which will be rectified for the upcoming reporting period. (Note door counter was also broken March – June 2018).

eResources

The increase in eResources shows continued growth due to recent additions to collections and the success of the Te Tai Tokerau consortium with Whangarei and Kaipara Libraries which has resulted in an increased pool of library resources to borrow from.

Museum@Te Ahu Report January – June 2019

Exhibitions

Short Term Exhibitions utilising Museum Collections

· Getting Hitched – exhibition of wedding dresses through the ages March – June 2019

· All dolled up – exhibition of dolls from the Lois Marsters collection, Jan – May 2019

· Doll installation at Te Ahu Library (on loan) Feb – ongoing

· Kaitaia then and now photographic display – art space Te Ahu May 2019

Collaborative Community Exhibitions

· Matariki Event June – August 2018. Tuia te kaakaa, whatu te kakahu exhibition Stories woven into cloaks – iwi collaboration with Te Rarawa

· Matariki Event June – August 2018. Nga Tohu o Te Hou, signs of the New Year. An art exhibition of 4 emerging Maori artists in Te Hiku.

· Armistice Exhibition – November 2018 – March 2019 Nga Rau Aroha: From the Far North to the Western Front and home again. Armistice Day (4 month exhibition) – Collaboration with Kaitaia College History students.

· Ngati Kuri Matariki exhibition 2019 – deferred until 2020 alternative is Baby Baroque interactive concert for 1-5year olds

Facebook page – Museum at Te Ahu

Museum Facebook has increased in popularity from 86 people liking the page 18 months ago to 1,239 people with 1,239 following the updates. In the last 12 months the museum has posted 35 stories highlighting our photographic collections, plus 25 stories of upcoming events, visitors and current affairs. The most popular story was the Kaitaia Floods of 1958 reaching over 36,000 people, 123 shares, 152 likes and 44 comments.

Visits

Schools

Groups

Door Count

Volunteer Hours

Volunteer hours rose to 283.4 hours. This is due to the fact that there are more people volunteering and consistent opening hours.

Hosting Archive Visitors / Archival Research Requests

There were 156 researchers who accessed the museum’s collections and research facilities in 2018/2019. Subjects covered researching family, local human history (society/community) and natural history. This is an 80% increase from 2017 where 81 research inquiries were recorded.

Educational Programmes

Internal – 1 Museum treasure hunt

External - nil

Events/media and promotion

· The museum launched the Matariki exhibition and events with an early morning karakia and kai.

· Blessing of the museum exhibition space and offices

· 3 articles on the museum published in the Northland Age

· Relaunch of the Museum @ Te Ahu face book page

· Rebranding of the museum

Care of the collection

· The draft Museum at Te Ahu Collection Policy July 2018 was adopted by the Museum Trust and Far North District Council in August 2018.

· Expert Knowledge Exchange– Specialist Conservator, Vicki-Anne Heikell and Sally August as a follow up for the photographic collections expert exchange with Mark Strange. A conservation plan to follow to coincide with the Museum Offsite Storage project. There is no extra funding attached to this.

Grants / Donations

· A funding application to Foundation North for $10k to purchase shelving was spent.

· Funding for the Museum Offsite Storage (Pioneer House) Project was successful $149k

· Peace and Disarmament Funding $4k for the Armistice Day exhibition

· Matariki Exhibition and events $500 from Te Reo o Te Rarawa – Te Runanga o Te Rarawa.

· Applied for Foundation North funding for the cataloguing and digitising of all museum collection items $169k.

Total: $332,500.00

Regional and National

· There have been many wonderfully positive comments captured in the Visitor Book as well as the visitor survey which is capturing good information about “who” visits the museum.

· Curator attended and spoke at the National Archives of New Zealand conference in Rotorua.

· Internal museum visitor survey implemented at the front counter (September 2018) – again, many positive comments to date.

Curator was asked to join the National New Zealand Repatriation Research Network in June 2019.

Hokianga i-SITE

Retail sales were good in January 2019.

In February, the mix of visitors changed with domestic tourists travelling in the middle of the month purchasing retail and in the latter part of the month more campervans coming through.

In March visitor numbers were steady with a mix of international and domestic tourists. Retail sales slowed but still making activity bookings.

Easter was as busy as Christmas with School Holidays, Easter and ANZAC Day at once. There were mainly domestic visitors.

Staff numbers decreased as fixed term summer staff finished up at the end of Easter as normal.

The café next door closed in June – this affected visitor numbers and retail sales at the i-SITE.

Cemeteries - Sexton Services

Council manages the Kaikohe, Kohukohu, Okaihau and Rawene public cemeteries under the legislation of the Burial and Cremation Act 1964 and Far North District Council By-Law 1401-1442.

There were 5 burials and 4 ash interment in the Western Ward during the last 6 months. This is similar to previous years.

The number of enquiries are similar to previous years with an average of 25 per month and there have been 19 plots pre-purchased and certificates of title issued over this 6 month time period.

New Ash Berms have been installed in the Kaikohe Public Cemetery, in and around the native bush grove. They have been admired by the public and some have already been purchased and used.

Funeral Directors and members of the public often comment on how well kept Council’s Cemeteries are. This reflects back on Councils Town Maintenance contractors and the high standard they have set in the maintenance of the cemeteries under their care.

Housing for the Elderly

Council owns and rents out 147 Housing for the Elderly units and bedsits overall.

In the Kaikohe-Hokianga area there are Villages at:

Location	Two/Three bedroom	One bedroom	Bed-sit	Vacancies
Horeke	-	2	-	0
Kaikohe	-	2	36	2
Kohukohu	-	6	-	3
Omapere	6	3	-	0
Rawene	-	6	4	0
Waima	-	3	-	1

During the period 1 January – 30 June 2019, seven tenancies ended and three tenancies began. There are currently 6 bedsit units in Kaikohe undergoing refurbishment. Three tenancy agreements are due to be signed in July 2019.

Waiting list numbers are decreasing as applications that do not meet the criteria are not being accepted and transferring on to the waiting list.

Reason for the recommendation

Information only report.

2) Financial implications and budgetary provision

No financial implications.

Manager: Dr. Dean Myburgh - General Manager District Services

Attachments

Nil

9 Meeting Close