Agenda of Ordinary Council Meeting

Ordinary Council Meeting Agenda

29 August 2019

COUNCIL MEMBERS REGISTER OF INTERESTS

Name	Responsibility (i.e. Chairperson etc)	Declaration of Interests	Nature of Potential Interest	Member's Proposed Management Plan
Hon John Carter QSO	Board Member of the Local Government Protection Programme	Board Member of the Local Government Protection Programme
Hon John Carter QSO	Carter Family Trust
Felicity Foy	Director - Northland Planning & Development	I am the director of a planning and development consultancy that is based in the Far North and have two employees. Property owner of Commerce Street, Kaitaia		I will abstain from any debate and voting on proposed plan change items for the Far North District Plan.
				I will declare a conflict of interest with any planning matters that relate to resource consent processing, and the management of the resource consents planning team.
				I will not enter into any contracts with Council for over $25,000 per year. I have previously contracted to Council to process resource consents as consultant planner.
	Flick Trustee Ltd	I am the director of this company that is the company trustee of Flick Family Trust that owns properties on Weber Place, Seaview Road and Allen Bell Drive.
	Elbury Holdings Limited	This company is directed by my parents Fiona and Kevin King.	This company owns several dairy and beef farms, and also dwellings on these farms. The Farms and dwellings are located in the Far North at Kaimaumau, Bird Road/Sandhills Rd, Wireless Road/ Puckey Road/Bell Road, the Awanui Straight, Allen Bell Drive.
	Foy Farms partnership	Owner and partner in Foy Farms - a farm in three titles on Church Road, Kaingaroa
	Foy Farms Rentals	Owner and rental manager of Foy Farms Rentals for 6 dwellings on Church Road, Kaingaroa and 2 dwelling on Allen Bell Drive, Kaitaia, and 1 property on North Road, Kaitaia
	King Family Trust	This trust owns several titles/properties at Cable Bay, Seaview Rd/State Highway 10 and Ahipara - Panorama Lane.	These trusts own properties in the Far North.
	M and F Foy properties	1 property at Panorama Lane, Ahipara, and 1 property Church Road, Kaingaroa
	Previous employment at FNDC 2007-16	I consider the staff members at FNDC to be my friends
Partner Felicity Foy	Employed by Justaplumber Taipa
Partner Felicity Foy	Friends with some FNDC employees
Dave Hookway	Resident shareholder in Kerikeri Irrigation			Declare if issues arise.
	Shareholder in Farmlands.			Declare if issues arise.
	Employee – Northland District Health Board – Public Health Unit – Health Improvement Advisor		Am employee have no personal gain.	Declare employment should issues concerning the Northland DHB arises.
	On property in Waipapa West Rd.		Possible issues relating to the street or zoning.	Declare when appropriate.
Colin Kitchen	No form received
Tania McInnes	Director – GBT Ventures Ltd	Company not currently operational		Will notify Council if company becomes operational.
	Member of Northland Conservation Board		Conservation matters not aligned with Council policy.	Will notify Council should a perceived conflict arise.
	Trustee – Northland Youth Education Trust		No perceived conflicts	Will notify Council should a perceived conflict arise.
	Founder – Bay of Islands Women’s Nexus	No perceived conflicts. An informal organisation
	Own a section on Seaview Road, Paihia 0200
	Having worked within the organisation in the early 2000’s, I know a number of staff, none of which I am close with.
Mate Radich	No form received
Ann Court	Waipapa Business Association	Member
	Warren Pattinson Limited	Shareholder	Building company. FNDC is a regulator and enforcer	No FNDC Controls
	Kerikeri Irrigation	Supplies my water		No EM intervention in disputes
	Top Energy	Supplies my power		No other interest greater than the publics
	District Licensing	N/A	N/A	N/A
	Top Energy Consumer Trust	Trustee	crossover in regulatory functions, consenting economic development and contracts such as street lighting.	Declare interest and abstain from voting.
	Ann Court Trust	Private	Private	N/A
	Waipapa Rotary	Honorary member	Potential community funding submitter	Declare interest and abstain from voting.
	Properties on Onekura Road, Waipapa	Owner Shareholder	Any proposed FNDC Capital works or policy change which may have a direct impact (positive/adverse)	Declare interest and abstain from voting.
	Property on Daroux Dr, Waipapa	Financial interest
	Flowers (I get flowers occasionally)	Ratepayer 'Thankyou'	Bias/ Pre-determination?	Declare to Governance
	Coffee and food	Ratepayers sometimes 'shout' food and beverage	Bias or pre-determination	Case by case
	Consider all staff my friends	N/A	Suggestion of not being impartial or pre-determined!	Be professional, due diligence, weigh the evidence. Be thorough, thoughtful, considered impartial and balanced. Be fair.
		My husband is a builder and may do work for Council staff
Warren Pattinson (Husband)	Warren Pattinson Limited	Director	Building Company. FNDC is a regulator	Remain at arm’s length
	Air NZ	Shareholder	None	None
	Warren Pattinson Limited	Builder	FNDC is the consent authority, regulator and enforcer.	Apply arm’s length rules
	Kurbside Rod and Custom Club (unlikely)	President NZ Hot Rod Association	Potential to be linked to a funding applicant and my wife is on the decision making committee.	unlikely to materialise but would absent myself from any process as would Ann.
	Property on Onekura Road, Waipapa	Owner	any proposed FNDC capital work in the vicinity or rural plan change. Maybe a link to policy development.	Would not submit. Rest on a case by case basis.
	Worked with or for Mike Colebrook and Kelvin Goode	Paid employment	N/A	N/A
Sally Macauley	Chairman	Northland District Health Board	Matters pertaining to health issues re Fluoride and freshwater as an example.	Declare a perceived conflict.
	Chairman	Oranga Tamaraki - Ministry of Vulnerable Children- Northland Community Response Forum	Matters pertaining to this ministry	Declare a perceived conflict.
	Judicial Justice of the Peace	Visitations to Ngawha Prison	Matters pertaining to Judicial Issues re Ngawha Prison	Declare a perceived Interest
	The Turner Centre	FNDC Representative	Observer, acknowledging FNDC financial contribution.	Note FNDC partnership
	Trustee	Kaikohe Education Trust	Providing students laptops - possible request for written support to funders	Declare a conflict
	Executive member	Kaikohe Business Association	Matters pertaining to request for written support to funders.
	Chairman	Bay of Islands Arts Festival Trust	Issues pertaining to the application of support funds	Declare a conflict of interests
	Trustee	Bay of Islands Radio Marine	Issues pertaining to the application of support funds	Declare a conflict of interets
	Secretary/Trustee	Kerkeri International Piano Competition	Issues pertaining to the application of support funds	Declare a conflict of interests
	Trustee/Director	Kaikohe Community and Youth Trust	Possible application of support funding	Declare a conflict of interests
	Commercial	Palmer Macauley Offices- Kerikeri and Kaikohe	Infrastructural matters with FNDC	Declare a conflict
	Private property of which there would not be any conflict.
	Paihia, Kerikeri, Kaikohe
Peter Macauley (Husband)	Senior Partner	Palmer Macauley
	Peter Macualey	Barristers and Solicitors- Kerikeri, Kaikohe and Mangonui	Legal matters with FNDC
	Director/Trustee
	St John NZ Priory Chapter	St John Priory Chapter	Legal matters with FNDC	Declare a conflict
	Senior Partner	Peter Macauley- Palmer Macauley Barristers and Solicitors Kaikohe, Kerikeri AND Mangonui	Legal matters with FNDC	Declare a conflict
	St John NZ	Priory Trust Board	Writing of policies and legal matters as an example	Note Interests
	Lions Club of Kaikohe	Director	Legal matters etc	Note Interests
	Kaikohe Rugby Club	Patron	Legal Matters
	Viking Rugby Club, Whangarei	Life Member	Legal Matters
	Private Property
	Kerkeri, Paihia - no contents.
John Vujcich	Board Member	Ngati Hine Health Trust	Matters pertaining to property or decisions that may impact of their health services	Declare interest and abstain
	Board Member	Pioneer Village	Matters relating to funding and assets	Declare interest and abstain
	Director	Waitukupata Forest Ltd	Potential for council activity to directly affect its assets	Declare interest and abstain
	Director	Rural Service Solutions Ltd	Matters where council regulatory function impact of company services	Declare interest and abstain
	Director	Kaikohe (Rau Marama) Community Trust	Potential funder	Declare interest and abstain
	Partner	MJ & EMJ Vujcich	Matters where council regulatory function impacts on partnership owned assets	Declare interest and abstain
	Member	Kaikohe Rotary Club	Potential funder, or impact on Rotary projects	Declare interest and abstain
	Member	New Zealand Institute of Directors	Potential provider of training to Council	Declare a Conflict of Interest
	Member	Institute of IT Professionals	Unlikely, but possible provider of services to Council	Declare a Conflict of Interest
	Member	Kaikohe Business Association	Possible funding provider	Declare a Conflict of Interest
Mike Edmonds	Chair	Kaikohe Mechanical and Historic Trust	Council Funding	Decide at the time
Mike Edmonds	Committee member	Kaikohe Rugby Football and Sports Club	Council Funding	Withdraw and abstain
Adele Gardner	N/A - FNDC Honorarium
	The Far North 20/20 , ICT Trust	Trustee
	Te Ahu Charitable Trust	Trustee
	ST Johns Kaitaia Branch	Trustee/ Committee Member
	I know many FNDC staff members as I was an FNDC staff member from 1994-2008.
Partner of Adele Gardner	N/A as Retired
Terry Greening	Greening Family Trust	Beneficiary		Highly unlikely to interface with FNDC
	Bay of Islands Walking Weekend Trust		Potential of seeking funds	Step aside from any requests or decisions regarding requests
	Russell 2000 Trust (Chairman)			Trust is about to wind up.
	Russell Centennial Trust (Chairman)	Manages Russell Museum	Seeks funds from council	Step aside from any requests or decisions regarding requests
	Residence at Kaha Place, Russell	Nil	Nil	N/A
Terry Greening (Wife)	Greening Family Trust	Beneficiary	N/A	N/A
Terry Greening (Wife)	Residence at Kaha Place, Russell
Cr Kelly Stratford	Office manager at Kinghans.
	Denture assistant at Kawakawa denture Services self-employed as book keeper Kelly@ksbookkeeoing.net	None	None
	KS Bookkeeping and Administration	Business owner, bookkeeping and development of environment management plans for clients.	None perceived	I’d step aside from decisions that arise, that may have conflicts.
	Kinghans Accounting	Office Administration	None perceived	I’d step aside from decisions that arise, that may have conflicts.
	Waikare Marae Trustees	Trustee	May be perceived conflicts	Case by case basis
	Kawakawa Business & Community Association	Committee member/newsletter editor and printer	None perceived	If there was a perceived conflict, I will step aside from decision making
	Bay of Islands College	Parent elected trustee	None perceived	If there was a perceived conflict, I will step aside from decision making
	Karetu School Bay Cosmos Soccer	Parent elected trustee. Committee member and coach	None perceived	If there was a perceived conflict, I will step aside from decision making
	Property in Waikare and Moerewa			If there was a perceived conflict, I will step aside from decision making
	Sister is currently employed by the Far North District Council.			Will not discuss any matters regarding her role or my role as Councillor that are confidential.
	Coffee and food	Ratepayers sometimes 'shout' food and beverage	Bias or pre-determination	Case by case
Kelly Stratford (Husband)	Property in Moerewa		N/A	N/A

Ordinary Council Meeting Agenda

29 August 2019

MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE Far North Reap, Kauri Room, 33 Puckey Avenue, Kaitaia
ON Thursday, 27 June 2019 AT 10.00 am

PRESENT: Mayor John Carter (HWTM), Cr Ann Court, Cr Felicity Foy, Cr Dave Hookway, Cr Colin (Toss) Kitchen, Cr Sally Macauley, Cr Mate Radich, Cr John Vujcich, Cr Kelly Stratford, Deputy Mayor McInnes (via audio conference)

IN ATTENDANCE: Mike Edmonds - Kaikohe-Hokianga Community Board Chairperson, Terry Greening - Bay of Islands-Whangaroa Community Board Chairperson, Adele Gardner - Te Hiku Community Board Chairperson, Louis Toorenburg - Kaikohe-Hokianga Community Board Member, Lawrie Atkinson - Te Hiku Community Board Member, Rachel Smith - Bay of Islands-Whangaroa Community Board Member, Shawn Baker - Northland Transport Alliance

STAFF PRESENT: Shaun Clarke - Chief Executive Officer, William J Taylor MBE - General Manager - Corporate Services, Andy Finch - General Manager - Infrastructure and Asset Management, Dean Myburgh - General Manager - District Service, Darrell Sargent - General Manager - Strategic Planning and Policy, Jaime Dyhrberg - Executive Officer, Janice Smith - Chief Financial Officer, Sheryl Gavin - Manager - Corporate Planning and Engagement, Caroline Wilson - Manager - District Administration, Carla Ditchfield-Hunia - Legal Services Officer, Roger Ackers - Manager - Strategy Development, Aisha Huriwai - Governance Support Team Leader, Brad Hedger - Resource Consents Engineer, Glenn Rainham - Manager - Infrastructure Operations, Michael Boyd - Manager - Talent and Development, Tanya Proctor - Team Leader - Infrastructure Programmes, Liz Davidson - Executive Assistant to CEO, Kathleen Curtin - Executive Assistant to Mayor, Zena Tango - Executive Assistant to CEO, Jacine Warmington - Manager - Community and Customer Services, Gayle Andersen - Executive Assistant to General Manager SPP, Greg Wilson - Manager - District Planning, Theresa Burkhardt - Policy Planner, Richard Edmondson - Manager - Communications, Melissa Wood - Meetings Administrator, Kim Hammond - Meetings Administrator

1 Prayer

His Worship the Mayor commenced the meeting with a prayer.

2 APOLOGY

Resolution 2019/14

Moved: Mayor John Carter

Seconded: Cr Ann Court

That the apology received from Deputy Mayor Tania McInnes be accepted and leave of absence granted.

Carried

Council noted that Cr Colin Kitchen needed to depart the meeting at 2.30pm.

Cr Ann Court declared an interest in agenda item 9.6 Adoption of Amendments to Rating Relief (Remission & Postponement) Policies.

Cr Sally Macauley declared an interest in agenda item 7.1 Basketball Court Project - Memorial Park, Kaikohe.

Cr Felicity Foy declared in interest in agenda item 8.1 District Plan Update - Appendix 7 Statutory Acknowledgements.

3 Confirmation of Previous Minutes

3.1 Confirmation of Previous Minutes

Agenda item 5.1 document number A2495294, pages 12 - 13 refers

Resolution 2019/15

Moved: Cr Ann Court

Seconded: Cr Sally Macauley

That Council confirms the minutes of the:

a) Council meeting held 17 April 2019 as a true and correct record

b) Extraordinary Council meeting held 13 June 2019 as a true and correct record

Carried

Attachments tabled at meeting

1 Unconfirmed Minutes - Council Extraordinary Meeting 13 June 2019

4 Bay of Islands-Whangaroa Community Board

4.1 Adoption of the Kerikeri Domain Reserve Management Plan

Agenda item 6.1 document number A2478426, pages 20 - 25 refers

Resolution 2019/16

Moved: Mayor John Carter

Seconded: Cr Ann Court

That Council:

a) adopts the Draft Kerikeri Domain Reserve Management Plan 2019 pursuant to its powers under section 41 of the Reserves Act 1977.

b) urgently establishes a reserve management committee for the Kerikeri Domain, to manage the domain and its use.

c) direct the Chief Executive Officer to report back on the options for the establishment of a management committee.

Carried

5 KAIKOHE-HOKIANGA Community Board

Deputy Mayor Tania McInnes joined the meeting via audio conference at 10:43 am.

5.1 Basketball Court Project - Memorial Park, Kaikohe

Agenda item 7.1 document number A2515853, pages 90 - 94 refers

Motion

Moved: Mayor John Carter

Seconded: Cr Ann Court

That

a) Council approval be given to construct a basketball court on Memorial Park reserve once the Kaikohe Community Youth Charitable Trust has secured sufficient funding.

b) Council staff manage the project using funds received from the Kaikohe Community Youth Charitable Trust.

c) sufficient operational funding be allocated in the 2020/21 Annual Plan and subsequent Long Term Plans to maintain, insure and depreciate the asset.

Amendment

Moved: Cr Dave Hookway

Seconded: Cr John Vujcich

d) That Council approve the additional funding of $28,000 to the Kaikohe Community Youth Charitable Trust

Councillor Hookway requested a vote by division

In Favour: Crs Dave Hookway, Colin (Toss) Kitchen, Mate Radich and John Vujcich

Against: Crs John Carter, Tania McInnes, Ann Court, Felicity Foy and Kelly Stratford

Abstained: Cr Sally Macauley

lost 4/5

The original motion became the substantive motion

Resolution 2019/17

Moved: Mayor John Carter

Seconded: Cr Ann Court

That

a) Council approval be given to construct a basketball court on Memorial Park reserve once the Kaikohe Community Youth Charitable Trust has secured sufficient funding.

b) Council staff manage the project using funds received from the Kaikohe Community Youth Charitable Trust.

c) sufficient operational funding be allocated in the 2020/21 Annual Plan and subsequent Long Term Plans to maintain, insure and depreciate the asset.

Carried

6 Deputation

Russell Wharf and Waterfront Trust - Chairman Riki Kinnaird.

7 Notice of Motion

7.1 Notice of Motion - Cr Hookway - Russell Wharf

Supplementary Agenda item S.2 document number A2534441, pages 8 - 9 refers

Motion

Moved: Cr Dave Hookway

Seconded: Mayor John Carter

That Council reaffirms its decision to transfer the Russell Wharf to Far North Holdings Limited for $1 as agreed in its Long Term Plan 2018-2028, subject to the execution of a legally-binding agreement between Far North Holdings Limited and the newly proposed Trust, that provides for:

1. community and tangata whenua input into the Wharf’s development, future direction, management and governance.

2. a requirement to transfer the Wharf back to the ownership of the FNDC for $1 should Far North Holdings Limited choose to divest it in the future.

3. That accumulated depreciation reserves for the Russell Wharf be retained by Council.”

Amendment

Moved: Mayor John Carter

Seconded: Cr Ann Court

That Council reaffirms its decision to transfer the Russell Wharf to Far North Holdings Limited for $1 as agreed in its Long Term Plan 2018-2028, subject to the execution of a legally-binding agreement between FNHL and the newly proposed Kororareka / Russell Community Wharf Kaitiaki Trust. Amongst other things the agreement must provide for:

1. Community and Tangata Whenua input into the Wharf’s development, future direction, management and governance.

2. A first option to transfer the Wharf back to the ownership of the FNDC, should Far North Holdings Limited choose to divest it in the future.

3. That accumulated depreciation reserves for the Russell Wharf be held in trust by Council for FNHL to use on the Russell Wharf. Far North Holdings Limited will apply to FNDC for funds, as required, up to the maximum of the reserve fund at the point of transfer.

4. The building is of suitable structure to fit the character of the Russell Strand Heritage Zone.

CARRIED

The amendment became the substantive motion

Resolution 2019/18

Moved: Mayor John Carter

Seconded: Cr Ann Court

That Council reaffirms its decision to transfer the Russell Wharf to Far North Holdings Limited for $1 as agreed in its Long Term Plan 2018-2028, subject to the execution of a legally-binding agreement between Far North Holdings Limited and the newly proposed Kororareka / Russell Community Wharf Kaitiaki Trust. Amongst other things the agreement must provide:

1. that Community and Tangata Whenua input into the Wharf’s development, future direction, management and governance.

2. for a first option to transfer the Wharf back to the ownership of the FNDC, should Far North Holdings Limited choose to divest it in the future.

3. that accumulated depreciation reserves for the Russell Wharf be held in trust by Council for Far North Holdings Limited to use on the Russell Wharf. Far North Holdings Limited will apply to FNDC for funds, as required, up to the maximum of the reserve fund at the point of transfer.

4. that the building is of suitable structure to fit the character of the Russell Strand
Heritage Zone.

Carried

Attachments tabled at meeting

1 Russell Wharf joint statement (Russell Wharf and Waterfront Trust / FNHL)

8 STRATEGIC PLANNING AND POLICY GROUP

8.1 Adoption of Fees and Charges for 2019/20

Agenda item 9.5 document number A2497684, pages 264 - 268 refers

Resolution 2019/19

Moved: Mayor John Carter

Seconded: Cr Kelly Stratford

That Council adopt the Schedule of Fees and Charges for 2019/20.

Carried

8.2 Adoption of amendments to Rating Relief (Remission & Postponement) Policies

Agenda item 9.6 document number A2516482, pages 304 - 310 refers.

Cr Court declared a conflict of interest and left the meeting at 11:25 am and returned at 11:33 am.

Cr Hookway requested that the minutes record that staff had agreed to change wording of the Community, Sport & Not for Profit Organisation Policy, and the change would be made following the meeting.

Resolution 2019/20

Moved: Mayor John Carter

Seconded: Cr Sally Macauley

That Council:

a) Adopt the Rating Relief (Remissions & Postponement) Policies with the proposed and consulted amendments, with the following further amendments resulting from public consultation:

i) Amend condition 5 of the Common Use Properties policy to clarify that ownership may be owned by individual(s) rather than an individual.

ii) Amendment to condition 5 of the Common Use Properties policy to clarify that rating units may (instead of will) be considered as one.

Carried

Abstained: Cr Ann Court

8.3 Adoption of the 2019/20 Annual Plan

Agenda item 9.7 document number A2513900, pages 352 - 354 refers

MOTION

Moved: Cr Colin (Toss) Kitchen

Seconded: Cr Ann Court

That Council:

a) adopts the Annual Plan for 2019/20.

b) delegates authority to the Chief Executive Officer to approve any minor accuracy, grammatical or formatting amendments prior to the Annual Plan 2019/20 being published and uploaded onto the Far North District Council website.

Amendment

Moved: Mayor John Carter

Seconded: Cr Felicity Foy

Subject to the wording on page 19 of the draft 2019-20 Annual Plan be changed from ‘Public toilet - North Park, Kaitaia’ to ‘Public toilet - Centennial Park, Kaitaia’.

Carried

The amendment became the substantive motion.

Resolution 2019/21

Moved: Cr Colin (Toss) Kitchen

Seconded: Cr Ann Court

That Council:

a) adopts the Annual Plan for 2019/20 subject to the wording on page 19 of the draft 2019-20 Annual Plan be changed from ‘Public toilet - North Park, Kaitaia’ to ‘Public toilet - Centennial Park, Kaitaia’.

Carried

9 CORPORATE SERVICES GROUP

9.1 Setting of Rates, due dates and penalties for 2019-2020

Agenda item 10.1 document number A2508962, pages 355 - 364 refers

Resolution 2019/22

Moved: Mayor John Carter

Seconded: Cr Sally Macauley

That, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), Council sets the rates as described below for the year commencing 1st July 2019 and concluding 30th June 2020;

All rates are shown inclusive of GST

GENERAL RATE

General Rate

Differentiated on the basis of land use set on all rateable land

Differential	Basis	Rate
General Differential	Per $ of Land Value	$0.0056044
Commercial Differential	Per $ of Land Value	$0.0154121

Uniform Annual General Charge (UAGC):

A UAGC of $450.00 per Separately Used or Inhabited Part (SUIP) of a rateable Rating Unit

TARGETED RATES

Ward Services Rate

Differentiated on the basis of location set on all rateable land in the identified wards

Differential	Basis	Rate
BOI - Whangaroa Ward	Per SUIP	$341.60
Te Hiku Ward	Per SUIP	$285.50
Kaikohe - Hokianga Ward	Per SUIP	$369.70

ROADING RATES

Uniform Roading Rate

A Uniform Targeted Rate of $100 per Separately Used or Inhabited Part (SUIP) of a rateable Rating Unit

Differential Roading Rate

Differentiated on the basis of land use set on all rateable land

Differential	Basis	Rate
Residential	Per $ of Land Value	$0.0001474
Lifestyle	Per $ of Land Value	$0.0001483
Farming General	Per $ of Land Value	$0.0001466
Horticulture	Per $ of Land Value	$0.0001382
Dairy	Per $ of Land Value	$0.0002292
Forestry	Per $ of Land Value	$0.0020986
Commercial	Per $ of Land Value	$0.0003737
Industrial	Per $ of Land Value	$0.0004779
Mining/Quarry	Per $ of Land Value	$0.0111468
Other	Per $ of Land Value	$0.0002501

Stormwater Rate

Differentiated on the basis of land use set on all rateable land identified in the rating area maps for the urban communities;

Ahipara	Haruru Falls	Kaikohe	Kawakawa
Awanui	Hihi	Kaimaumau	Karikari
East Coast	Houhora/Pukenui	Kaitaia	Kerikeri/Waipapa
Kohukohu	Okaihau	Paihia/Te Haumi	Taupo Bay
Moerewa	Opononi/Omapere	Rawene	Tauranga Bay
Ngawha	Opua/Okiato	Russell	Whangaroa/Kaeo

Differential	Basis	Rate
General Differential	Per Rating Unit	$35.78
Commercial Differential	Per Rating Unit	$71.56

DEVELOPMENT RATES

Paihia CBD Development Rate

Differentiated on the basis of land use set on all rateable land identified in the rating area maps

Differential	Basis	Rate
General Differential	Per SUIP	$18.00
Commercial Differential	Per SUIP	$56.00

Kaitaia BID Rate

Commercial rating units defined in the rating area map	Basis	Rate
Commercial rating units defined in the rating area map	Per $ of Land Value	$0.0015641

BOI Recreation Centre Rate

Rating Units defined in the rating area map	Basis	Rate
Rating Units defined in the rating area map	Per SUIP	$5.00

PRIVATE ROADING RATES

Hupara Road Sealing Rates

Rating Units defined in the rating area map	Basis	Rate
Rating Units defined in the rating area map	Per SUIP	$661.73

SEWERAGE RATES

Separate sewerage rates are set for each sewerage scheme differentiated on the basis the supply or availability of supply to each scheme.

The additional pan rate is set on the basis of the third and subsequent water closet or urinal within the rating unit. A rating unit used primarily as a residence for a single household will be treated as having a single pan.

Ahipara Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$289.12
Available	Per Rating Unit	$289.12
Additional Pan Rate	Per additional pan	$173.47

East Coast Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$248.68
Available	Per Rating Unit	$248.68
Additional Pan Rate	Per additional pan	$149.21

Hihi Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$596.01
Available	Per Rating Unit	$596.01
Additional Pan Rate	Per additional pan	$357.61

Kaeo Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$732.40
Available	Per Rating Unit	$732.40
Additional Pan Rate	Per additional pan	$439.44

Kaikohe Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$232.31
Available	Per Rating Unit	$232.31
Additional Pan Rate	Per additional pan	$139.33

Kaitaia and Awanui Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$268.16
Available	Per Rating Unit	$268.16
Additional Pan Rate	Per additional pan	$160.90

Kawakawa Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$514.86
Available	Per Rating Unit	$514.86
Additional Pan Rate	Per additional pan	$308.92

Kerikeri Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$395.22
Available	Per Rating Unit	$395.22
Additional Pan Rate	Per additional pan	$237.13

Kohukohu Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$632.39
Available	Per Rating Unit	$632.39
Additional Pan Rate	Per additional pan	$379.43

Opononi Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$310.33
Available	Per Rating Unit	$310.33
Additional Pan Rate	Per additional pan	$186.20

Paihia Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$346.67
Available	Per Rating Unit	$346.67
Additional Pan Rate	Per additional pan	$208.00

Rangiputa Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$350.76
Available	Per Rating Unit	$350.76
Additional Pan Rate	Per additional pan	$210.46

Rawene Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$567.14
Available	Per Rating Unit	$567.14
Additional Pan Rate	Per additional pan	$340.28

Russell Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$539.65
Available	Per Rating Unit	$539.65
Additional Pan Rate	Per additional pan	$323.79

Whangaroa Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$686.80
Available	Per Rating Unit	$686.80
Additional Pan Rate	Per additional pan	$412.08

Whatuwhiwhi Sewerage Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$324.35
Available	Per Rating Unit	$324.35
Additional Pan Rate	Per additional pan	$194.61

District Wide Sewerage Operating Rate

Operating Rate	Basis	Rate
Connected (All schemes)	Per SUIP	$535.70
Additional Pan Rate	Per additional pan	$321.42

WATER RATES

Separate water rates are set for each water supply scheme differentiated on the basis the supply or availability of supply to each scheme.

Kaikohe Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$284.28
Available	Per Rating Unit	$284.28

Kaitaia Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$281.70
Available	Per Rating Unit	$281.70

Kawakawa Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$370.92
Available	Per Rating Unit	$370.92

Kerikeri Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$169.98
Available	Per Rating Unit	$169.98

Okaihau Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$352.18
Available	Per Rating Unit	$352.18

Omapere/Opononi Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$660.28
Available	Per Rating Unit	$660.28

Paihia Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$229.46
Available	Per Rating Unit	$229.46

Rawene Water Capital Rate

Differential	Basis	Rate
Connected	Per SUIP	$507.31
60% Non-Potable	Per SUIP	$304.39
Available	Per Rating Unit	$507.31

District Wide Water Operating Rates

The District wide operating rates are assessed on the basis of the quantity of water supplied as recorded by meter.

Metered Supply rate (all schemes)

Operating Rate	Basis	Rate
Potable Water	Per m³ Supplied	$2.94
Non-potable Water	Per m³ Supplied	$1.91

Non Metered Water Supply Rate (Includes 250 M³Supply)

Operating Rate	Basis	Rate
Potable Water	Per SUIP	$1,010.83
Non-potable Water	Per SUIP	$753.47

DRAINAGE RATES

Kaitaia Drainage Area

Basis

Rate

Area of land within the defined rating area

Per hectare

$8.51

Kaikino Drainage Area (as defined in the FIS)
Differential	Basis	Rate
Differential A	Per hectare	$13.19
Differential B	Per hectare	$6.60
Differential C	Per hectare	$2.20

Motutangi Drainage Area (as defined in the FIS)
Differential	Basis	Rate
Differential A	Per hectare	$42.97
Differential B	Per hectare	$21.48
Differential C	Per hectare	$7.18

Waiharara Drainage Area (as defined in the FIS)
Differential	Basis	Rate
Differential A	Per hectare	$18.54
Differential B	Per hectare	$9.27
Differential C	Per hectare	$3.10

And that, pursuant to Section 24 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council charges the rates for the 2019-2020 rating year by way of four equal instalments. Each instalment to be paid on or before the due dates set out below;

*Rate Instalment*	*Due Date*	*Penalty Date*
First Instalment	20 August 2019	27 August 2019
Second Instalment	20 November 2019	27 November 2019
Third Instalment	20 February 2020	27 February 2020
Fourth Instalment	20 May 2020	27 May 2020

And that, pursuant to Sections 57 and 58 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council imposes the following penalties:

A ten percent (10%) penalty on any portion of any instalment of rates assessed in the 2019-2020 financial year that is not paid on or by the due date for payment as detailed above. This penalty will be added on the penalty dates detailed above;

And that the water meters be read and invoiced on a six-month cycle, or more often if required, and the subsequent invoices become due for payment set out overleaf.

And that, pursuant to Sections 57 and 58 of the Act, Council imposes the following penalties in respect of targeted rates set for the supply of water pursuant to Section 19 of the Act:

A ten percent (10%) penalty on any portion of the rate for the supply of water charged pursuant to Section 19 of the Act, as separately invoiced, that is not paid on or by the due date for payment as set out below;

Scheme	1^st Invoice	Due Date	Penalty Date	2^nd Invoice	Due Date	Penalty Date
Kaikohe	Nov 2019	20/12/2019	06/01/2020	May 2020	22/06/2020	29/06/2020
Kaitaia	Aug 2019	20/09/2019	27/09/2019	Feb 2020	20/03/2020	27/03/2020
Kawakawa	July 2019	22/08/2019	29/08/2019	Jan 2020	20/02/2020	27/02/2020
Kerikeri	Sep 2019	21/10/2019	28/10/2019	Mar 2020	22/04/2020	29/04/2020
Okaihau	July 2019	22/08/2019	29/08/2019	Jan 2020	20/02/2020	27/02/2020
Omapere/ Opononi	July 2019	22/08/2019	29/08/2019	Jan 2020	20/02/2020	27/02/2020
Paihia	Oct 2019	21/11/2019	28/11/2019	Apr 2020	20/05/2020	27/05/2020
Rawene	July 2019	22/08/2019	29/08/2019	Jan 2020	20/02/2020	27/02/2020

And that, pursuant to Section 88 of the Act, Council set Postponement Fees as provided for in the relevant Rates Postponement Policies;

FEES IN RESPECT OF POSTPONED RATES

Pursuant to Section 88 of the Local Government (Rating) Act 2002, Council will charge a postponement fee on all rates that are postponed under any of its postponement policies.

The Postponement fees are as follows:

· Application Fee: $50

· Administration Fee: $50 pa

· Financing Fee on all Postponements: Currently set at 4.75% pa but may vary to match Council’s average cost of funds. At Council’s discretion all these fees may be added to the total postponement balance.

Carried

9.2 Amendment to Rating Delegations

Agenda item 10.2 document number A2496973, pages 365 - 366 refers

Resolution 2019/23

Moved: Cr Ann Court

Seconded: Mayor John Carter

That Council approve the proposed changes to position titles within the approved Rating Delegations Schedule 2019.

Carried

Against: Cr Dave Hookway

10 Bay of Islands-Whangaroa Community BoarD (CONTINUEd)

10.1 Cobham Road Bus Stop

Agenda item 6.2 document number A2497323, pages 57 - 61 refers

MOTION

Moved: Cr Ann Court

Seconded: Cr Dave Hookway

That:

a) Council approves in principle the relocation of bus services out of the Kerikeri CBD as a matter of urgent public safety.

b) Council agrees the appropriate mechanism for this matter to be resolved, in a timely manner, is for this matter to be delegated for action at an officer level.

c) the Chief Executive Officer be delegated authority to negotiate with FNHL for the interim use of the BOI airport terminal for coach parking facilities.

d) once the new coach park facility is operational the designation for a bus stop on Cobham Road, Kerikeri be revoked.

Amendment

Moved: Cr Dave Hookway

Seconded: Cr John Vujcich

e) the Chief Executive Officer to report back to Council on costs / financial options.

Carried

The amendment became the substantive motion

Resolution 2019/24

Moved: Cr Ann Court

Seconded: Cr Dave Hookway

That:

a) Council approves in principle the relocation of bus services out of the Kerikeri CBD as a matter of urgent public safety.

b) Council agrees the appropriate mechanism for this matter to be resolved, in a timely manner, is for this matter to be delegated for action at an officer level.

c) the Chief Executive Officer be delegated authority to negotiate with FNHL for the interim use of the BOI airport terminal for coach parking facilities.

d) once the new coach park facility is operational the designation for a bus stop on Cobham Road, Kerikeri be revoked.

e) the Chief Executive Officer to report back to Council on costs / financial options.

Carried

Attachments tabled at meeting

1 Letter from InterCity Group 25 June 2019

11 Deputations (continued)

Our Kerikeri - represented by Annika Dickey, Kirsty Grant and Jo Lumkong

Plant & Food Research - represented by Phil Johnstone, Dr Richard Newcomb and Dr Annette Richardson

12 Public Excluded

Resolution to exclude the public

Resolution 2019/25

Moved: Mayor John Carter

Seconded: Cr Mate Radich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
Supplementary Agenda item 13.6 - Kerikeri Pavilion	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities.	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

At 12:54 pm Deputy Mayor Tania McInnes left the meeting.

13 Strategic Planning and Policy Group ( CONTINUED)

13.1 Climate Change Update

Agenda item 9.3 document number A2513333, pages 254 - 260 refers

Resolution 2019/26

Moved: Mayor John Carter

Seconded: Cr Kelly Stratford

That Council:

a) accepts for information a summary of the work currently being undertaken in respect of climate change; and supports elected member consultation with the community towards a climate action plan, facilitating workshops and raising awareness of what climate change is, and how individuals can play their part.

b) accepts for information a summary of the contents of the Climate Change Response (Zero Carbon) Amendment Bill.

c) accepts for information the approach taken to submitting on the Climate Change Response (Zero Carbon) Amendment Bill.

d) formally provides approval of Administration’s participation in the Tai Tokerau Climate Change Adaptation Working Group.

e) directs the Chief Executive Officer to create a Council-wide working group to integrate and formulate strategies towards climate change in response to the Climate Change Response (Zero Carbon) Amendment Bill, the Tai Tokerau Climate Change Adaptation Working Group’s work programme, and the further consideration of outcomes of this work in current Council-wide strategy and policy development.

f) identifies the financial implications of implementing any climate change initiatives.

Carried

14 Deputations (continued)

Kaitaia College Climate Action Group representatives Ethan Nemeroff and Kiel Minerviro.

The meeting was adjourned from 1:15 pm to 1:41 pm.

15 Kaikohe-Hokianga Community Board (continued)

15.1 Lease Council building 11 Parnell Street, Rawene

Agenda item 7.2 document number A2516087, pages 111 - 115 refers

Resolution 2019/27

Moved: Cr Ann Court

Seconded: Mayor John Carter

That Council

a)      offers a new lease to Rawene and Districts Community Development Inc (RAD) at
         nominal (peppercorn) rent, still allowing RAD to sub-let part of the premises to other
         groups and organisations

b) approves that $62,000 of available renewal funding is put towards the internal fit-out proposed by RAD.

Carried

16 Notice of Motion

16.1 Notice of Motion from Cr J Vujcich - Ngakahu Trust: Easement and Access to Kauri Dam

Supplementary Agenda item S.1 document number A2534327, page 3 refers

Resolution 2019/28

Moved: Cr John Vujcich

Seconded: Mayor John Carter

That Council rescinds the Council decision of 28 June 2018, Item 4.1 part a:

“That Council :

a) Proceeds with the regularisation of the right of way easement to regularise the access over the pipeline easement, by variation and extension of easement over 4D to ensure that vehicle access does not encroach on land not included in the right of way over the pipeline easement and pays any compensation as determined by a registered valuer or as determined by a Court.”

Carried

Abstained: Cr Ann Court

17 Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2019/29

Moved: Mayor John Carter

Seconded: Cr Ann Court

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
13.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.2 - Proposed rating sale - RTZ 2413185-6 Blackley	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.3 - Approval of Selected Vendor and to Proceed to Contract for the Asset Management System	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.4 - Districtwide Unsealed Roads Prioritisation	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
13.5 - 3 Waters Operations & Maintenance Alliance	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
Supplementary Agenda 13.7 - Draft Development Agreement with Arvida	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
Supplementary Agenda 13.8 - Extension of Current Swimming Pools Operations and Maintenance Contract	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
Supplementary Agenda 13.9 - Procurement Plan for the Extension of Hokianga Ferry Operations and Maintenance Contract to 31 January 2020	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

At 2:30 pm, Cr Kitchen left the meeting.

18 Confirmation of Information and Decisions in Open Meeting

Resolution 2019/30

Moved: Mayor John Carter

Seconded: Cr Sally Macauley

That Council confirms

a) The following information contained in the part of the meeting held with the public excluded be restated in public meeting:

3.4 Districtwide Unsealed Roads Prioritisation

That Council:

a) Approve the RAMM-sections based prioritisation methodology (inclusive of criteria and weightings) to inform the four funding streams being:

i) NZTA Dust Mitigation Initiative

ii) Provincial Growth Fund Applications

iii) Tourist Infrastructure Fund Applications

iv) FNDC Dust Management Fund

b) Approve a scrutiny-based optimisation process for roads identified to fall under FNDC’s unsubsidised funding scheme.

c) Mandate the Northland Transport Alliance to develop appropriate applications under:

i) the NZ Transport Agency 16/04 Dust Mitigation Initiative

ii) the Provincial Growth Fund

iii) the Tourism Infrastructure Fund

3.7 Extension of Current Swimming Pools Operations and Maintenance Contract

That Council:

a) approves extending the existing Swimming Pools Operations and Maintenance Contract to CBEC Limited for a term of three months to the 30 September 2019, based on the terms and conditions of the current contract.

3.8 Procurement Plan for the Extension of Hokianga Ferry Operations and Maintenenance Contract to 31 January 2020.

That Council:

a)      approves extending the existing Hokianga Ferry Operations and Maintenance
        Contract to Broadspectrum NZ Limited for a term of seven months to the 31 January
        2020 based on the terms and conditions of the existing contract.

Carried

Attachments tabled at meeting

1 Tabled Document - Districtwide Unsealed Roads Prioritisation - report and attachments

19 Governance and Strategic Relationships Committee

19.1 District Plan Update - Appendix 7 Statutory Acknowledgements

Agenda item 8.1 document number A2512970, pages 120 - 122 refers

Resolution 2019/31

Moved: Cr Ann Court

Seconded: Cr Mate Radich

That Council undertake as soon as possible, a separate exercise to update appendix 7 of the district plan and notify the relevant Iwi authority, plan holders and the general public of the additions and amendments to the plan to incorporate the statutory acknowledgements.

Carried

Abstained: Cr Felicity Foy

At 3:16 pm, Cr Mate Radich left the meeting.

20 Strategic Planning and Policy Group (continued)

20.1 Approval of Work Programme for Revoked Bylaws

Agenda item 9.1 document number A2498471, pages 132 - 137 refers

Resolution 2019/32

Moved: Mayor John Carter

Seconded: Cr Kelly Stratford

That Council approve the following approach to address the revocation of bylaws and those due to be revoked in February 2020

a) Adopt the statement of proposal for a Land Drainage Bylaw 2019

b) Adopt the statement of proposal for a Control of Earthworks Bylaw 2019

c) Workshop local regulation and controls contained in the following revoked and soon to be revoked Bylaws to provide clear direction on the development of new bylaws:

i) Control of the Use of Public Places

ii) Control of Vehicle Crossings

iii) Mobile Shops and Hawkers

iv) Reserves

v) Keeping of Animals, Poultry and Bees

d) Defer the making of a new Trade Waste Bylaw until a clear policy direction has been considered as a result of the Revenue Review Project.

Carried

Abstained: Cr Ann Court

Note: Councillors request that consultation be extended to close mid March 2020.

20.2 Speed Limits Bylaw

Agenda item 9.2 document number A2506824, pages 221 - 224 refers

Resolution 2019/33

Moved: Cr Ann Court

Seconded: Cr Felicity Foy

That Council:

a) Make amendments to the Speed Limits Bylaw 2008 as set out in Appendix 3 of Attachment 1 – ‘Speed Limit Bylaw Consultation – Submissions and Recommendations Report’, pursuant to Section 22AB(1)(d) of the Land Transport Act 1998, with effect from 28 July 2019 and rename the Bylaw ‘Speed Limits Bylaw 2019’.

b) Authorises the Chief Executive Officer to make any minor edits or amendments to the Bylaw to correct any identified errors or typographical edits or to reflect the decisions made by Council.

Carried

20.3 Infrastructure Grant Fund 2018/19

Agenda item 9.4 document number A2458215, pages 261 - 263 refers

Resolution 2019/34

Moved: Mayor John Carter

Seconded: Cr Dave Hookway

That Council approves that the unallocated budget of $14,230 from the Infrastructure Grant Fund 2018/19 be allocated to the Kaikohe Community and Youth Charitable Trust for the Kaikohe Basketball Court project.

Carried

Abstained: Cr Kelly Stratford

21 Corporate Services Group (continued)

21.1 Far North Holdings Limited - Statement of Intent 2019 - 2022

Agenda item 10.3 document number A2513322, pages 370 - 372 refers

Resolution 2019/35

Moved: Cr Ann Court

Seconded: Cr Felicity Foy

That Council receive the Statement of Intent for Far North Holdings Limited for the three years 2019 – 2022.

Carried

21.2 Fraud questionaire - Audit NZ

Agenda item 10.4 document number A2513689, pages 387 - 388 refers

Resolution 2019/36

Moved: Mayor John Carter

Seconded: Cr John Vujcich

That Council approve the responses to the Audit New Zealand fraud questionnaire provided.

In Favour: Mayor John Carter, Crs Ann Court, Felicity Foy, Colin (Toss) Kitchen, Sally Macauley, John Vujcich and Kelly Stratford

Against: Cr Dave Hookway

Carried

22 Chief Executive Officer

22.1 CEO Report to Council 01 April 2019 - 31 May 2019

Agenda item 11.1 document number A2523685, pages 391 - 391 refers

Resolution 2019/37

Moved: Cr John Vujcich

Seconded: Mayor John Carter

That the Council receive the report “CEO Report to Council 01 April 2019 - 31 May 2019”.

Carried

At 3:45 pm, Cr Felicity Foy left the meeting.

23.0 Meeting Duration

Resolution 2019/38

Moved: Cr John Vujcich

Seconded: Mayor John Carter

That Council agree that the Ordinary Council Meeting continue beyond the 6 hour duration specified in Standing Orders, to discuss the remaining items left on the agenda.

Carried

The meeting was adjourned from 4.01 pm to 4.11 pm.

24 Information Reports

24.1 Elected Members Guidelines during the 2019 Local Body Elections

Agenda item 12.1 document number A2457640, pages 443 - 444 refers

Resolution 2019/39

Moved: Mayor John Carter

Seconded: Cr John Vujcich

That the Council receive the report “Elected Members Guidelines during the 2019 Local Body Elections”.

Carried

24.2 Northland Water Storage and Use Project

Agenda item 12.2 document number A2513913, pages 450 - 451 refers

Resolution 2019/40

Moved: Cr Ann Court

Seconded: Cr John Vujcich

That the Council receives the report “Northland Water Storage and Use Project”.

Carried

25 Infrastructure and Asset Management Group

25.1 Minerva Steamboat Project Grant

Supplementary Agenda item 14.1 document number A2529849, pages 21 - 24 refers

Resolution 2019/41

Moved: Mayor John Carter

Seconded: Cr Sally Macauley

That Council:

a) approves the allocation of up to $21,000 from the Pou Herenga Tai Twin Coast Cycle Trail Trust from its 2019/20 year operational grant, to enable the Cycle Trail Trust to provide the Minerva Steamboat Project with a grant; subject to

b) receiving written confirmation from the Pou Herenga Tai Twin Coast Cycle Trail Trust that they can effectively operate on a reduced 2019/20 year operational grant.

Carried

26 corporate services group (continued)

26.1 Remits for Consideration at 2019 LGNZ AGM

Supplementary Agenda item 10.5 document number A2518891, pages 26 - 28 refers

At 4.16 pm, Cr Felicity Foy returned to the meeting.

motion

Moved: Mayor John Carter

Seconded: Cr John Vujcich

That the Far North District Council supports the following 2019 Local Government New Zealand Remits:

· Climate Change - Local Government Representation

· Ban on the sale of fireworks to the general public

· Prohibit Parking on grass berms

· Short Term Guest Accommodation

· Nitrate in drinking water

· LGOIMA reporting

· Weed Control

· Building Defects Claims

· Social Housing

· Procurement

· Single Use Polystyrene

· Local Government Act 2002

· Campground regulations

· Climate Change - Funding Policy Framework

· Road Safety

· Mobility Scooter Safety

· Museums and Galleries

· Resource Management Act

· Mayor Decision to appoint Deputy Mayor

· Sale and Supply of Alcohol Act

· Beauty Industry

Amendment

Moved: Cr Dave Hookway

Seconded: Cr Ann Court

That Council representatives abstain from voting on the remits at the 2019 Local Government New Zealand at the Annual General Meeting.

In Favour: Crs Ann Court, Felicity Foy, Dave Hookway and John Vujcich

Against: Crs John Carter, Sally Macauley and Kelly Stratford

The amendment became the substantive motion.

Resolution 2019/42

Moved: Cr Dave Hookway

Seconded: Cr Ann Court

That Council representatives abstain from voting on the remits at the 2019 Local Government New Zealand at the Annual General Meeting.

Carried

Against: Crs Sally Macauley and Kelly Stratford

27 Mayoral announcements

· Manea

· Anchor at Te Papa

· Operation Flotation

· Green waste in Opononi

Meeting Close

The meeting closed at 4.28 pm.

The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 29 August 2019.

...................................................

CHAIRPERSON

Ordinary Council Meeting Agenda

29 August 2019

9 Infrastructure and Asset Management Group

9.1 Roland's Wood Trust

File Number: A2519787

Author: Nina Gobie, Team Leader - Facilities Operations

Authoriser: Andy Finch, General Manager - Infrastructure and Asset Management

Purpose of the Report

1. To revisit a resolution by Council in 2016 and determine whether Council still wishes to enter into an agreement with the Friends of Roland’s Wood Charitable Trust (“the TRUST”) to transfer the development, maintenance and administration of Roland’s Wood, (a four hectare woodland reserve located on Kerikeri Inlet Road) to the TRUST.

2. Further, if agreed and subject to the High Court agreeing, transferring the balance of the trust funds held by Council (current value being $101,101) to the Trust for it to administer on the same terms and conditions as set out in the deed of trust and the agreement to be entered into between Council and the TRUST.

Executive Summary

· In 2016 Council agreed to transfer the responsibility for development, maintenance, operation, administration, and the remaining trust fund for Roland’s Wood to the Friends of Roland’s Wood Charitable Trust.

· The transfer was not completed as the Trust wanted to focus on purchasing the adjoining block known as Lavender’s Wood.

· Now that they have purchased the adjourning block they wish to reconvene the discussion.

· This report asks Council to confirm the decision of 2016 and explains the separation of responsibilities and the risks.

Recommendation

That Council:

a) confirms it previous decision made at the Council meeting of 5 May 2016:

“THAT the responsibility for development, maintenance, operation and administration of Roland’s Wood is transferred to the Trust established by the Friends of Roland’s Wood, along with the balance of the funds settled with Council for the purpose of maintaining Roland’s Wood in accordance with the Roland’s Wood Trust Deed, subject to

a) agreement from the High Court; and

b) an agreement between the Trust and Council regarding future planning, funding, reporting and liaison

b) notes that the land that Roland’s Wood sits on will continue to be in the ownership of Council.”

1) Background

Roland Sanson gifted 4.0ha of land on Kerikeri Inlet Road to Council in 2007 and a small trust fund of around $200,000 was provided for the upkeep of the woodlot. As the land was planted as woodland with annual bulbs and exotic trees it required a higher level of service than council would usually fund, and hence the trust fund. The purpose of the trust fund was “the provision and maintenance of a woodland public park for recreational use, enjoyment and benefit of the public.”

Map showing the location of Roland’s Wood and the Lavenders Land

The Friends of Roland’s Wood Charitable Trust

The Friends of Roland’s Wood Charitable Trust was established on 25 June 2007. The Far North District Council is appointed as the sole Trustee. It cannot be relieved of this role without the consent of the High Court.

The Trust Deed provides for a Trust Administration Committee (TAC). The TAC is made up of three council officers; the CEO, the General Manager responsible for finance and administration and the Manager responsible for community services. Effectively, this group comprises the decision making for the Trust. The Trustee can appoint (and remove) “advisory trustees”. It appears that Doug Turner and Florence Annison are appointed to this role.

The Trust Deed specifies that the Trust is a council-controlled organisation. An exemption currently exists from the obligations under the Local Government Act of the Trust.

The administration of this Trust has been problematic with the continuous changes in the administration committee and is not meeting to attend to Trust business therefore leaving the Trustee i.e. Council exposed to being liable to any claim for failing to administer the funds prudently.

Operation of Roland’s Wood

Initially it appears that the wood was not maintained for a period of time. The Kerikeri Rotary Club then became involved and re-established the grounds. Their role ceased, and a volunteer group i.e.: the Friends of Roland’s Wood have taken over that role. The volunteer group then formed a charitable trust known as the Friends of Roland’s Wood (the “TRUST”). The TRUST developed and implemented a management plan for Roland’s Wood. The TRUST continues to be actively involved in the on-going maintenance and presentation of the wood and is also responsible for the work undertaken.

Friends of Roland’s Wood Charitable Trust

A “reserve” of this type does not sit easily either administratively or practically into the Council structure. In 2016, there were a number of discussions with the TRUST about alternative approaches to developing, maintaining and administering the Wood. Those discussions settled on an option as set out in the resolution put forward to Council in 2016. Those discussions were not advanced as the Trust wished to first pursue the purchase of the adjoining land being Lavender’s Wood, which Council assisted with by standing as guarantor. Having acquired Lavender’s Wood and completing its subdivision, the TRUST is now in a position to enter into an Agreement and take over the management, administration, development and maintenance of Roland’s Wood.

Therefore, Council needs to determine whether it still wishes to enter into an agreement with the TRUST to transfer the development, maintenance and administration of Roland’s Wood, (a four hectare woodland reserve located on Kerikeri Inlet Road) to the TRUST.

In addition, and subject to the High Court agreeing, Council needs to determine whether it wishes to transfer the balance of the trust funds held by FNDC (current value being $101,101) to the TRUST for it to administer on the same terms and conditions as set out in the ‘Deed of Trust’ and an agreement to be entered into between FNDC and the TRUST.

2) Discussion and Options

The Friends of Roland's Wood Charitable Trust (FRWT) aim is to manage both pieces of land seamlessly. The future division of accountabilities is detailed below:

FNDC responsible for:

Dog control and signage as per Council bylaws

FRWT responsible for:

Basic maintenance including spraying and mowing

Weed eradication

Pruning and removal of dead trees (which there are many)

Track building and maintenance

Development projects including clearing and cleaning up of ponds, building bridges and infrastructure

Creation of viewing points and seating positions for visitors to enjoy the 9ha park.

Creation of a water and power supply to support the parks maintenance and development needs

FRWT proposes they will:

Manage the land as described above

Provide an annual operations report covering the previous 12 months work and events

Put in place a Sustainable Plan for the management of the woodlands

Be in a financially robust position with an estimated $250,000 in the bank, dependent upon the sale of the last section being sold.

Develop the land by creating tracks and planting approximately 10,000 trees and shrubs to increase the current useable parkland by 2 - 3 hectares.

FRWT proposes Council to:

Administer its Dog Control requirements over Roland’s Wood

Transfer the remaining fund to the Trust by way of a High Court order

Therefore, Council needs to reconsider the following options:

1. Status quo.

2. Treat as Council reserve land and maintain and manage the land at the level contemplated by the Trust Deed.

3. Transfer the development, maintenance and operation of the wood to the Trust established by the Friends, along with the balance of funds, and limit Council’s involvement to ownership of the underlying land and for Council to apply to the High Court to change the Trust Deed to enable this to happen.

Assessment of options

1. This is not a viable alternative. FRWT need to have the authority to be able to get on with the development and management of the wood. Council does not have the resources available to maintain and administer this reserve at the level contemplated by the settlor of the Trust. There is a viable alternative that is available and want to take on this responsibility. In addition, the new health and safety legislation and the risks and obligations of Council and TAC members mean that an alternative is required.

Not recommended

2. Treating the wood as “just another reserve” is not consistent with the intention of the Trust Deed. Although it is possible for the trust fund to fund the difference between a standard level of service and the higher level of service required for this park for a period of time, a time is finite. Once the bequest funds are exhausted, the administration of this additional level of service is difficult as it cannot be justified within Council’s limited resources. Council is good at large scale ‘standard’ maintenance and development, but is not generally good at the special or one off developments.

Not recommended

3. This option will use the different governance structure already established by FRWT. The new governance group can plan their development and additional maintenance over the standard level provided. Council will continue to be the land owner, so that preservation of the wood lot is preserved over time however the community, through the Friends, has the responsibility for the ongoing development and maintenance of the wood. There will be provision built into the transfer documents that in the event of the failure of the Friends, operations and maintenance will revert back to Council.

Recommended

Reason for the recommendation

The current operation of Roland’s Wood is not sustainable. The recommendation has the purpose of giving effect to the original intention of Roland Sanson, having Council retain the asset for the long-term benefit of the community, but having development, operations, maintenance and administration undertaken by a focussed community group who are dedicated to the development of the Wood and Roland’s vision for the wood.

3) Financial Implications and Budgetary Provision

The remaining balance of the funds (gifted through the Deed of Settlement) would be transferred to the new trust established by the FRWT.

Council will incur some cost in the changes to the Trust Deed and having those approved by the Court. The drafting will be undertaken by in-house counsel and the High Court application and processing costs are negligible.

Therefore, there is no proposed increase in funding as the land asset remains with Council.

Attachments

1. Copy of Report BWCB 6 April 2016 Item 7.3 Roland's Wood - A2522251 ⇩

2. Friends of Roland's Wood Agreement (draft) - A2521688 ⇩

3. Declaration of Trust establishing the Roland's Wood Trust - A2522167 ⇩

Compliance schedule:

Full consideration has been given to the provisions of the Local Government Act 2002 S77 in relation to decision making, in particular:

1. A Local authority must, in the course of the decision-making process,

a) Seek to identify all reasonably practicable options for the achievement of the objective of a decision; and

b) Assess the options in terms of their advantages and disadvantages; and

c) If any of the options identified under paragraph (a) involves a significant decision in relation to land or a body of water, take into account the relationship of Māori and their culture and traditions with their ancestral land, water sites, waahi tapu, valued flora and fauna and other taonga.

2. This section is subject to Section 79 - Compliance with procedures in relation to decisions.

Compliance requirement	Staff assessment
State the level of significance (high or low) of the issue or proposal as determined by the Council’s Significance and Engagement Policy	Low - There are historic levels of community interest in the proposal.
State the relevant Council policies (external or internal), legislation, and/or community outcomes (as stated in the LTP) that relate to this decision.	Not applicable.
State whether this issue or proposal has a District wide relevance and, if not, the ways in which the appropriate Community Board’s views have been sought.	Previous reports in 2016 contain information and options that are still relevant.
State the possible implications for Māori and how Māori have been provided with an opportunity to contribute to decision making if this decision is significant and relates to land and/or any body of water.	Requested information from Ted Wihongi and Robert Willoughby specific to Maori engagement.
Identify persons likely to be affected by or have an interest in the matter, and how you have given consideration to their views or preferences (for example, youth, the aged and those with disabilities).	Not applicable.
State the financial implications and where budgetary provisions have been made to support this decision.	There is no proposed increase in funding as the land asset remains with Council.
Chief Financial Officer review.	The Chief Financial Officer has reviewed this report.

Staffing, Salaries and Training

Current Staffing Levels

Actual Full Time Equivalent (FTE) at 31 July 2019	2018-19 Annual Plan Establishment (FTE)
312.66	377

Salaries and Training 2019-2020

· Financial Performance · as at 31 July 2019	· YTD Actual	· YTD Budget	· YTD · Actual vs Budget	· Annual Budget
· Salary Costs	$1,993,203	$2,211,051	$217,848	$28,743,646
· Training Costs	$32,198	$58,772	$26,574
· Training as a % of Salaries · (Sector average is 4%)	1.50%	0.2%

Vacancies

As at 31 July 2019 FNDC held the following part time and full time permanent vacancies:

Department	Vacancies currently being recruited (FTE)	Vacancies pending Recruitment (FTE)
CEO/Communications/People & Capabilities	2.0	2.2
Corporate Services	4.0	7.85
District Services	4.0	9.82
Infrastructure & Asset Management	7.0	6.0
NTA	4.0	2.5
Strategic Planning & Policy	4.0	6.33
FNDC TOTAL (FTE) * includes part time & full time permanent staff	25.0	34.7

Includes 21 additions as per Annual Plan, recruitment to be staggered over the next few months.

Communications

Media releases

Ten media releases were issued about:

· The appointment of Will Taylor MBE to the position of General Manager – Corporate Services

· Renovations at two community halls in Hokianga

· New technology that could half the cost of repairing subsided roads

· The lifting of water restrictions in Kaitaia and parts of Hokianga

· A Council decision to investigate more affordable dog shelter options

· A milestone for the Council’s property file digitisation project

· Efforts to save a historic Moreton Bay fig tree on Russell waterfront

· A financial contribution agreement with the developer of a retirement village in Kerikeri

· An opportunity for the public to comment on a Mangonui waterfront concept plan

· The relocation of a bus stop on Cobham Road, Kerikeri

The team fielded 35 media enquiries. Animal management issues, including dog attacks, were the single largest subject of interest, accounting for 11 enquiries.

Other outputs

Communication products produced included:

· One quarterly Creating Great Places newsletter that was posted to 26,000 ratepayers with rates bills

· Two monthly Creating Great Places newsletters, which were published in The Northern Advocate and The Northland Age as full-page newspaper adverts

· Creating Great Places-branded radio and digital adverts

· 38 Facebook posts promoting Council projects and initiatives

· 170 new ‘likes’ of the Council’s Facebook page

· Four issues of Great People, a fortnightly newsletter that celebrates Council staff and their achievements on behalf of elected members and communities

Support to the Mayor

Support to the Mayor in writing four newspaper columns about:

· Two national industry events held in the Far North

· Far North Holdings Ltd projects

· Community wellbeing

· Council projects in 2019/20

Strategy

Planning

Annual Plan

The Annual Plan for 2019/20 was adopted at the June Council meeting. Work has now begun on the 2020/21 Annual Plan.

Pre-election Report

The pre-election report for 2019, at the time of this report, was nearing completion with publication timed for the first candidate evening at the beginning of August 2019.

Revenue Review

Two workshops were completed for the revenue review during June and July 2019, with good progress made against the aim of establishing Elected Member preferences prior to the election in October 2019.

The outgoing Council’s conclusions will be considered by the incoming Council with any resulting proposal(s) being made to the public as part of a Long Term Plan amendment and consultation.

Strategy Development, Bylaws and Policies

Far North 2100 District Strategy

On 13 June 2019 a Te Ao Māori Workshop was held at Kohewhata Marae with staff and elected members as a precursor to a joint workshop on the Far North 2100 District Strategy.

On 20 June 2019 a collaborative workshop with iwi and hapū representatives and elected members was held in Council Chambers to develop a further prototype for the Far North 2100 District Strategy.

The outcome of the two workshops was an updated Far North 2100 document that was shared with iwi and hapū representatives invited to both workshops asking for feedback.

Using the Far North 2100 prototype as a starting point, staff are now working on the development of a discussion document which is drawing on the available and relevant data sources that will be used to inform the discussion document.

The discussion document will be co-authored with iwi and hapū representatives at a workshop hosted by Ngāti Hine on 19 August 2019.

The final discussion document will be bought to the October 2019 Council meeting for approval to go out for consultation.

Climate Change

On 27 June 2019 Council gave approval for staff to submit on the Climate Change Response (Zero Carbon) Bill. The submission was lodged on 15 July 2019.

Staff also contributed to a joint submission on the above Bill from the Tai Tokerau Councils Climate Change Adaptation Group (TTCCAG). We are playing an active part in the TTCCAG by participating in the planning of the development of a regional climate change adaptation strategy and a supporting implementation plan. The Council is hosting the next TTCCAG group meeting on 15 August 2019.

District Transport Strategy

A project board meeting was held for the District Transport Strategy on 10 July 2019. The board reviewed and approved the way forward for engagement with strategic stakeholders and iwi and hapū partners on the development of the District Transport Strategy.

Initial work on the development of the District Transport Strategy commenced. This included;

· A problem definition workshop with iwi and hapū partners and strategic stakeholders

· The development of an investment logic map and benefits map

The two deliverables will contribute to the development of a draft District Transport Strategy which will be bought to Council for approval to go out for consultation.

The development of the District Transport Strategy is on target to meet the timeframes of the Regional Land Transport Plan.

Strategic Relationships Survey

A survey of 47 strategic partners and stakeholders was conducted over the months of May and June 2019. The survey posed eight statements where the respondent was asked to score on a scale from strongly disagree to strongly agree.

17 responses were received with 55% of the responses to the eight statements scored in the range of agree to strongly agree.

A paper on the survey results was submitted to the Governance and Strategic Relationships Committee in July 2019. The Committee resolved to accept the paper and to approve the recommendations in the report aimed at growing and improving Councils strategic relationships.

Bylaws and Policies

On 28 June Council approved a plan to address the automatic revocation of bylaws. The next steps for the program of work are:

· A new Land Drainage Bylaw (consultation running from 1 July to 9 August 2019)

· A new Control of Earthworks Bylaw (consultation from 8 July to 9 August 2019)

· A facilitated workshop aimed at developing a set of guidelines and a best practice approach to speed up the review of all bylaws moving forward

On 28 June 2019 Council adopted administrative changes to the Speed Limits Bylaw that went out for consultation in May 2019.

Staff are submitting a paper to the August Council meeting recommending that, for the first tranche of consultation on speed limit changes, the following roads and areas will be consulted on first:

· Waimate North Road;

· Springbank School (Waimate North Road); Oromahoe School (Oromahoe School Road);

· Wiroa Road west of State Highway 10, including the intersection with the Airport; and

· Te Rangi Aniwaniwa (Quarry Road Kaitaia).

The Audit Finance and Risk Committee adopted a new Risk Management Policy at its July 2019 meeting.

Iwi/ Hapῡ Relationship Agreements

The following events occurred across the reporting period that contributed to growing and enhancing Council’s relationships with current and future Memorandum of Understanding (MoU) partners:

· Meetings with the Ngāti Hine MoU steering group and strategic governance group

· A meeting with Te Kahu o Taonui (Taitokerau Iwi Chairs Forum) to consider a collaborative Regional Housing Initiative

· Iwi and hapū representatives were invited to Far North 2100 engagement events in June 2019

Council recommended the Ngāti Rehia Provincial Growth Fund application be supported by the Tai Tokerau Northland Economic Action Plan Advisory Group.

Council is represented on the Healthy Families Senior Leaders Group. The contract for delivery has shifted from Te Rūnanga o Te Rarawa to Te Rūnanga O Whaingaroa. The first meeting was held 3 June 2019.

The Te Oneroa-a-Tōhē technical steering group has been supporting the Te Oneroa-a-Tōhē Beach Board to undertake public consultation at a number of venues across Te Hiku. These will continue over July and August 2019.

Council is supporting the feasibility study for the Far North Water Project, the funding is from a Provincial Growth Fund application by NgaiTakoto. A working party has been developed consisting of Northland Regional Council, Far North District Council, Ministry of Primary Industries, Department of Conservation, NgaiTakoto, Ngati Kuri and local and industry representatives. The first meeting and initial consultant briefing took place 3 June 2019. The next workshop is scheduled for August 2019.

The staff have been invited to join a Whenua Maori Programme Interagency Group, set up by Te Puni Kokiri. The first meeting took place on 24 July 2019 and initial focus is on three housing projects with Iwi/hapū in the Far North –Te Hiku, Whangaroa, and South Hokianga.

Community Wellbeing

Community Development

Staff and the community have been revising the Kohukohu Community Plan. The plan will be presented at the next Kaikohe-Hokianga Community Board meeting.

The Broadwood Community Plan was adopted by the Kaikohe-Hokianga Community Board on 5 June 2019.

Community development support was provided for a filming day as part of the Local Elections campaign. Groups from Far North REAP, Kaitaia College and Te Hiku Hauora Youth Space were featured in the filming schedule.

The Kai Ora Fund has been nominated for an Economic Development NZ award by Northland Inc.

The fund is a partnership between Te Tai Tokerau Primary Health Organisation Manaia Health (now known as Mahitahi Houora), Far North District Council, Whangarei District Council, Kaipara District Council, Te Puni Kokiri, Northland Inc and the Northland District Health Board. The Fund was instigated by Far North District Council and the Primary Health Organisation, with other partners joining over time.

Two Far North Youth Council representatives participated in NZ Youth Parliament.

Three Youth Council and Youth MP Representatives attended the Far North 2100 Summit held at Kaikohe Council Chambers on 26 June 2019. Staff also attended the July 2019 meeting of the Far North Youth Council to gather further youth feedback.

25 youth from the Far North travelled to Wellington for four days to attend the Festival for the Future Youth Conference, a youth council networking event at the Wellington Mayoral Office, and a parliamentary tour.

The Ministry of Youth Development granted $25,000 to the Council toward continuation of our youth development programmes, and the final reporting for the previous year’s grant was successfully submitted.

Community Placemaking

The Kaikohe Community Youth Charitable Trust has now raised most of the funding required to build a basketball court on Memorial Park in Kaikohe. Staff are working with the Trust to coordinate the successful launch of the project and assist in securing the remainder of funding needed.

District Planning

District Plan Review

Evaluation reports to support decision making on topics are a key piece of work in the context of making the new District Plan. These reports are required under Section 32 of the Resource Management Act 1991 and require that planning proposals examine and assess the benefits and costs, and risks of new policies and rules on the community, the economy and the environment.

Staff are working on completing draft s32 reports on 26 different plan topics of varying complexity and depth. Eight of the 26 draft reports will be completed by the end of July 2019, with the remainder due by the end of October 2019.

The Resource Legislation Amendment Act 2017 introduced a further requirement under s32 requiring the report to summarise all advice received from iwi authorities and the response to the advice including any provisions of the proposal that are intended to give effect to the advice.

Spatial planning, including focused ‘place planning’, is continuing. This involves analysing the most appropriate options to ensure that there is sufficient development capacity (land supply with infrastructure) for housing and business land to meet the expected demands of the district. The collaborative planning technique models and evaluates scenarios for housing and business land supply in each of our growing townships whilst ensuring that broader well beings are factored in determining the most appropriate outcomes for the short medium and long term (3, 10 and 30 years).

Planning Legislation Reform

Central Government announced on 24 July 2019 a large scale package of reform for the Resource Management Act.

The first phase will seek to amend a number of changes from the 2017 Resource Amendment Legislation Bill that have resulted in unwanted outcomes in resource management processes including limiting appeal rights on particular subdivisions.

The second phase represents a comprehensive overhaul of the resource management system. It will seek to change the way that the planning legislation interacts with the Local Government Act 2002, Land Transport Management Act 2003, and the Climate Change Response Act.

Indigenous Biodiversity Identification and Mapping Project

Northland territorial authorities are working collaboratively on a project to identify vegetation considered to be ‘Significant Natural Areas’. This is a requirement of the Regional Policy Statement for Northland.

Project mapping at the end of July is approximately 70% complete for the Far North, with an early estimate of up to 980 potential significant natural area sites. Mapping will be followed by assessment against significance criteria and subsequent consultation with potentially affected landowners.

Iwi engagement commenced earlier in the year via the tangata whenua reference group.

Corporate

Governance

Local Body Elections

Nominations opened on Friday 19 July 2019 and closed midday on Friday 16 August 2019.

Three candidate sessions were held in the three wards in the week of 1 August. These sessions were hosted by the Council, the Northland Regional Council and Election Services Limited.

Key foci of the presentation were:

· Skills and capabilities of an elected member

· Role and responsibilities of the regional and district councils

· Key requirements of the Local Electoral Act for candidates

· Remuneration, time commitments and “after the elections” activities

Key dates to note:

· Delivery of voting documents to households commences on 20 September

· Close of voting is midday on Saturday 12 October

· Public Notice of results – Monday 21 October

· Members come into, or leave office – 22 October

· Powhiri and Inaugural Meeting of Council – 31 October

· Powhiri and Inaugural Meetings of Community Boards – week of the 4 November

Our website is regularly updated with relevant electoral information.

Once the induction and onboarding programme is finalised, all candidates will be advised of key dates to hold in their diaries should they be successfully elected.

Audit & Risk

Risk

The Audit, Risk, and Finance Committee received the Organisational Top 12 Risk’s Dashboard at their July meeting. This was accompanied by a number of risk status progress reports for the Committee’s information.

The next deep dive risk workshop has been confirmed for 22 August 2019 and will be covering risk number five on the Top 12 Risk Dashboard – on service delivery.

Audit

The Audit, Risk, and Finance Committee approved the development and implementation of an organisational compliance legislation framework, at their July meeting.

The audit and assurance specialist will commence this piece of work and once timelines are confirming for this development and implementation. These dates will be taken back to the Audit, Risk, and Finance Committee.

Information Services and Technology

Property File Digitisation Project

The project is now 71% complete and is progressing well. A total of 36,351 out of 51,104 property files have been scanned to date.

The original project completion date was August 2020. However, this has been revised based on current progress and is now forecast to be completed by April 2020, four months earlier than planned.

The property file request fee was implemented on 1 July 2019. There has been a drop in the number of requests since the June – July period.

Property File Requests:

· June – 744 requests

· July – 382 requests

Back-up Solution Project

The upgrade and replacement of Council’s backup has been completed and final handover from Datacom completed during July. This project has delivered on a number of the benefits outlined within the business case.

These benefits are:

· Faster backup service processing – given the large amount of data created by various project – namely the Property File Digitisation project.

· Removal of Tape for the long-term backup retention – annual backups (up to 7 years).

· Deduplication of data so that more data can be stored with less resources – thus allowing longer term retention.

· Improved restoration and recovery for servers and individual data.

· Reduction of risk with newer and supportable infrastructure.

The new solution has led to Council backups being completed more quickly, whilst also allowing Council to maintain a strong recovery point for all the services and data held by Council.

Server and Network Project

Preparation for upcoming server and network renewal project has been undertaken with the first phase being to seek approval to undertake a public tender for the renewal of the existing production (Kaikohe) and disaster recovery (Kerikeri) infrastructure.

The existing infrastructure is approaching four years old and originally designed to support approximately 250 users, which is a significantly lower number than what is being supported today (approximately 400).

The project is expected to be completed by the end of 2019.

Office 365 Project - Planning

Work is continuing around the migration towards the Microsoft Office 365 platform. This includes several end-user application/service upgrades and changes that will be progressively rolled-out in the coming months.

We use an older version of the Office suite (2010) and the move to Office 365 will mean that Council is able to provide a more secure and feature rich toolset that will be used by all staff every day.

The platform will also provide additional options for collaborations with Northland Transport Alliance, Far North Waters, and other regional partners.

· Council officers will be starting a pilot programme in the coming weeks for staff to start working within the new platform. This process will aim to remove any significant issues with a wider Council roll-out programme.

· The Office 365 platform will eventually support Council’s Exchange email services, replace the existing on-premise Skype for Business with Microsoft Teams, and allow for the TK2 intranet to be used in the cloud environment for collaboration across Council.

· The rollout programme will be known and confirmed in August with an expected rollout to be completed across Council before Christmas.

Shared Services

Staff have also been working to re-engage within the ICT Regional Programme. The aim will be to ensure a collaborative working relationship is developed and maintained across all the Northland Councils. Initial work has been done around the GIS environment and that of supporting the Northland Transport Alliance.

Future areas of collaboration have been identified and scoping will begin in the coming months.

· ICT Security Framework

· ICT Policy Framework

· Service Catalogue

Council officers from the four Councils have re-engaged and will present back to the CEO Forum in October with an overview strategy and options to consider.

Program Delivery and Business Intelligence

Business Intelligence

A programme structure is being wrapped around Business Intelligence which will encompass different pieces of work as well as a tranche involving overall programme planning and decision making. The programme will be governed by a programme board that will assist with change management, decision-making and project prioritisations. The first project to be implemented will develop the BI strategy, develop quality frameworks, establish processes and procedures for BI development, and rethink the technical aspects of the data warehouse and presentation layers.

Web 2.0

The web project is progressing with web-site design being the council brand. This project is on track with the milestone dates:

· All content reviewed and ready for migration – 30 August 2019

· Beta launch beta.fndc.govt.nz – 30 September 2019

· Go live date for new site – 28 October 2019.

Building Consents Process Renovation

The information delivered by BI reporting is now improving operational efficiency.

NTA

The NTA IT alliance initiative has been re-invigorated and a design for a shared Office 365 environment is under development.

Online Services Programme

The online services programme is progressing with developments in Stage 1 setting the programme up to make the first release to the production environment at the end of September.

The project has been divided into four stages that will be undertaken over the next twelve months as follows.

Stage 1 – Payments, Application for property files, Customer Registrations (to be completed in Stage 2), General Enquires and Contact Management

The core project team is working through the Stage 1a and 1b tasks:

Stage 2 – Animal Registrations, Permits and Licencing, Online Service Requests.

Stage 3 – City watch Mobile App, Smart Mobile App

Stage 4 – Application Lodgement, Pre - Application Lodgement, Mobile Inspections for other than building consents

LGOIMA Monthly Statistics

Data as of 31 July 2019

Latest statistics for official information requests processed by the organisation appear below.

Operational Financial Performance Operations

As at 31 July 2019

Note: The carry forward figures are still being finalised and are not included in the Capital Works YTD total Budget column which

increases the variance shown.

Operations

Customer Service

Customer Experience Programme

Closed RFS – Customer Satisfaction Index (CSI)

The scores provided below are for the four months ending 31 July 2019.

· Overall CSI for Requests for Service: 80.0

· Overall satisfaction making the request” 82.3

· CSI for requests made via the After Hours provider: 84

· CSI for library services: 93.1

· CSI for visits to i-SITEs and Service Centres: 99.0

Monthly CSI Trend for closed Requests for Service*:

Please note that due to the inherent delay of between 5 to 6 weeks in receiving feedback from customers, the most recent reporting month should be interpreted with caution. The CSI figure for July (82) below is based on 57 survey feedback inputs and will change as further survey feedback inputs are added.

The focus of the programme over the next few months will be:

· Continuing to broaden the application of the customer experience principles that have underpinned improvements made to-date across the council and its alliance partners.

· To review and improve our approach to managing escalations and complaints

· Continuing to embed the Date and Promise Culture throughout the organization.

Customer Service Statistics

The following statistics are for period 1 June – 31 July 2019:

Contact Centre / Service Centres

· 28.09% increase in the financial counter stats for service centres (4,436 up from 3,463)

· 7.65% decrease in calls to the Contact Centre (15,850 down from 17,163)

· 18.76% increase in property file requests (728 up from 613)

· 51.27% decrease in the number of Ask.Us emails (1,580 down from 3,243)

· 12.75% decrease in the number of Building Inspection bookings (985 down from 1,129)

i-SITEs

· 4% decrease in visitor numbers (26,003 down from 27,127)

· 37% decrease in retail revenue ($8,973 down from $14,279) due to limited retail offering at Bay of Islands i-SITE during this period (due to a rearrangement of floor space and product supply issues)

Libraries

· 3.09% decrease in total checkout numbers (66,866 down from 69,002)

· 49.83% increase in ebook and audiobook downloads (4,892 up from 3,265)

Regulatory Services

Environmental Services

1586 Requests for Service were received during June and July. This is more than double the number of requests from the previous period.

Animal Management

102 dogs were impounded across the District during the June-July period with four dogs being rehomed (excluding the dogs transferred to rescue groups).

22 Infringements were issued to dog owners during June and July.

Environmental Health and Monitoring Compliance

42 food business verifications were conducted during the month of June and July.

We are currently preparing for the Joint Accreditation Services - Australia New Zealand audit reassessment of the Quality Management System for environmental health during the month of August.

184 noise complaints were received during June and July. 158 (85%) were responded to on time. This is a 35% increase in the number of complaints received for the same period last year.

Building Compliance

176 RFSs were received by Compliance between June 1^st and July 31^st 2019.

As a result of these investigations:

· 30 Notices to Fix were issued for breaches of the Building Act.

· 5 Infringements were Issued

Swimming Pools

74 swimming pool inspections were carried out during June and July. More than half (54%) were non-compliant. New initiatives have been implemented to ensure that our customers understand the requirements of the Act.

Resource Consents Management

Overview

During the last financial year 1455 applications were received for resource consents, earthworks permits and certificates issued under the Local Government Act and Resource Management Act; 60% (879) of these were resource consent applications.

There were 146 resource consent applications received during the months of June and July.

The challenges faced by the Resource Consent Team continue to be met through the use of Consultant Planners.

Building Consents Management

· During July 2019 a total of 142 building consents were received (20% above the four-year average).

· The BCA issued 150 building consents during the same period.

· 82% of building consents were issued within the legislative time frame of 20 working days

Kerikeri Retirement Village, Kawakawa Hundertwasser community building, commercial shops/offices corner Kerikeri road and Hobson Ave, Paihia wharf are examples of some of the large commercial buildings under construction in the Far North. The Kerikeri airport has been opened to the public. The BCA is currently reliant on contractors to satisfy its capacity to meet inspection and statuary time frames while we prepare for the IANZ audit.

Building Accreditation Update

Monthly reporting is being provided to IANZ and the Ministry of Business, Innovation and Employment (MBIE). A consolidated work schedule has been expanded to incorporate a total of 106 items that address the requirements stated in the Regulations and provides a basis for monitoring progress towards compliance with the regulations and fulfilling IANZ audit requirements. The focus of the preparation for the IANZ audit is on:

- Providing assurance to IANZ and MBIE that our project management has the required rigour through improved tracking of each issue that has been included in the Work Schedule;

- Appropriate allocation of tasks and follow-up on completion of those tasks in accordance with the Building Accreditation Regulations;

- Facilitation of the BCA team’s awareness of the Accreditation Regulations; and

- Working closely with an external building consultant (Council’s interim Quality Manager) to provide independent audits of all work completed against the Work Schedule.

51% of the Post IANZ Work Schedule has been completed, 47% of the Schedule is in progress to be completed by 16 August 2019 and only 2% of items are pending.

The above dash board shows the current state of all uncompleted building consents on hand. The overall number of building consents on hand at any one stage has reduced, which is reflective in the overall compliance rate to date.

Infrastructure and Asset Management

Requests for service statistics

· Asset Group	· June	· YTD
· Roading	· 273	· 3371
· 3Waters	· 294	· 4000
· District Facilities	· 441	· 4274

Road Safety

Far North REAP have commenced work with Oturu school in relation to bus safety for school children. A speed trailer placed around some of the ‘hot spot’ bus stops for a week at a time. A drone will be deployed to film above bus stops to identify some of the issues when the trailer is not in use. The children will utilise this data as part of their curriculum work.

Speed

There is a large government focus on speed. All roads have had the ‘safe and appropriate speed’ assessed and a ‘shortlist’ of the top 10% of corridors has been produced. These will be taken forward via extensive local consultation and engagement.

Minor Lighting Improvements

The Lighting Maintenance and Renewal Contract has been extended for one year.

LED retrofit and Streetlight Infill Improvement works - Design work for approximately 7kms of road has been completed. Planning of procurement for construction works for the 2019/20 financial year is underway in conjunction with the NTA.

LED and Streetlight Infill Improvement works – A second package of design work consisting of approximately 13km commenced in late May and due for completion end of August 2019.

Hokianga Ferry (Kohu Ra Tuarua)

The current contract has been extended to 31 January 2020. This is for a seven month period that allows the Council to undertake a procurement process for a new supplier.

The procurement is in progress, with the draft tender documentation and contract being finalised. A first draft of the Ferry operations plan has been prepared and is planned to be released mid-August.

Road Seal Extensions

In June Council approved:

· Unbudgeted operational expenditure to undertake basic repairs to Te Raupo Road to bring it up to a trafficable condition.

· Increase to the unsubsidised road sealing budget from $1 million to $3 million for the 2019/2020 financial year.

Footpaths

· Renewals and maintenance work in Paihia and Haruru is complete.

· Renewals and maintenance work was prioritised and programmed to meet the budget available and work has now commenced in Kerikeri, Kaikohe, Kaitaia, Kaeo and Opononi – scheduled to complete by end of June.

· Work in Kohukohu commenced in June.

· Construction of Community Boards agreed 2018/19 New Footpaths Programme commenced in April 2019 and the footpaths will be completed by 28 June 2019.

District facilities

Parks and Reserves

2018/19 TIF Responsible Camping programme completed and the final report forwarded to MBIE. From the fund, we have purchased a number of seasonal toilets and the most successful part of the year was the creation and development of the Karikari Peninsula Kaitiaki Rangers Programme.

2019/20 TIF Responsible Camping Initiative application nas been submitted to MBIE. We have requested funding to the value of $288,500 which covers the costs to extend the Kaitiaki Rangers programme across other parts of the District, undertake an camping facilities GAP analysis and OPEX costs associated with the 2018/19 seasonal toilets located at Rawhiti.

Mulching has been carried out to a number of Pohutukawa trees located along Opito Bay and Long Beach, Russell. This also involved the removal of trip hazards due to exposed roots from the same trees.

Large scale noxious weed removal carried out on the Skudders Beach recreational reserve, Kerikeri.

Planting programmes underway over the last month include:

· 2800 native trees planted by various volunteer groups on Council land around Kerikeri and Russell as supported by the Matariki Tu Rakau initiative

· Riverview School planted approx. 50 native trees along the walkway to Charlie's Rock, Kerikeri in an effort to restore habitat along the Council walkway.

A very large dead and dangerous Eucalyptus tree was removed from the Kerikeri Heritage Bypass as it was encroaching over the public walkway.

Cemeteries

Three new burial berms installed at the Totara North Cemetery.

An area of unmaintained reserve is being cleared to make way for an extension to the Kaeo cemetery.

Public Toilets

Issues with the Waipapa public toilet has resulted it in being disconnected from the current arrangements with RCG (Mitre 10 facility Body Corporate) and BSL engaged to monitor and empty from the holding tank as needed. It has since been established there was a water leak adjacent to the toilet side of the system. There will be monitoring over the next few months to ensure no further unnecessary infiltrations are detected before we reconnect.

Plans are being put in place to paint new murals on the Omapere and Opononi public toilets by local artist Beverly Cox and the local school. The date for this is yet to be confirmed.

Due to the effect of condensation, work carried out by RSL to conceal graffiti on the interior of the Kaeo public toilets leading to paint to run over a mural painted by local artist Angela Norman. Angela has been contacted and plans are in place to have touch ups carried out to the mural when the weather permits.

Solid Waste

Solid waste stats for June:

Civil Defence Emergency Management

National

New Zealand Fly In Teams (2017 Ministerial Review) – Because of feedback received and implementation work to refine the purpose of these teams, the capability envisaged as ‘fly-in teams –” will now be known as ‘”New Zealand Emergency Management Assistance Team” or “EMAT”. The name change supports the team’s engagement model based on rapidly deploying capable emergency management professionals to support and assist Controllers and Incident Management Teams.

The MetService is enhancing the way it communicates public alerts for severe weather to better draw attention to extreme events. A new level of warning reserved for the most extreme weather events will now include new colours and graphics to mapping that will more clearly signify the type of alert in place. The use of colour-coded warnings linked to impacts is recommended by the World Meteorological Organisation.

The Government has announced the 2019 Budget has included $3 million of funding for the establishment of a National Emergency Management Agency and $1.5 million to improve the resilience of New Zealand’s national emergency capabilities.

Regional

The Service Level Agreements for the delivery of Civil Defence Services between the Northland CDEM Group Office and the three district councils are approaching their annual review period. Updated work plans and budgets have been included in the review and agreed for 2019/20

The Youth in Emergency Services (YES) program has been undertaken this year in the Whangarei District and completed with a multi-agency exercise for the 2019 year. The program is coordinated by the Northland CDEM Team and run collaboratively with the emergency services. The purpose of this program is to strengthen young people’s connection to their communities in northland, build their skills and confidence and encourages them to join the emergency services within in their communities as volunteers.

Participants and emergency services staff - YES Multi- Agency Exercise 25 May 2019.

Local

An evacuation plan has been completed for the Kaitaia Community in conjunction with major works being carried out by the Northland Regional Council on the Awanui River. The plan has been prepared as guide to coordinate response activities and assist to manage any impact of flood on the community.

A field trip and exercise has been undertaken at Kaitaia with representatives from Police, Fire Emergency New Zealand, Northland CDEM Group, Northland Regional Council, Far North District Council, District Health Board, and Department of Conservation. The purpose was to familiarise local and regional responders with the flood risk to Kaitaia and provide clarity on legislative roles and responsibilities should the evacuation plan need to be activated.

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· Fig 1 - Joe Camuso - Rivers and Natural Hazards Manager explaining the scope of works undertaken at Bells Hill to stakeholders	· Fig 2 – Works carried out at Bells Hill to mitigate flooding risk

Northland Forward Together – Snapshot of Individual Project Status and Actions as at 31 July 2019
Projects	Lead Council	Status	Developments/Actions
Regional ICT Programme	FNDC	In progress	The ICT Managers met with NTA regarding communication tools to assist with workflow and developing a joint response to long term prospects for commonality of IT systems between Northland Councils. The response will to take into account the investment made by Councils, and the evolution of the systems. This is planned to be discussed at the October CEs Forum.
Provision of GIS services to KDC	NRC	In progress	A memorandum of understanding and an agreement for the provision of services including a full-time resource to deliver GIS projects to Kaipara has been signed by NRC and KDC. A dedicated person has been recruited and effective delivery begins mid-August 2019.
LIDAR capture for Northland	NRC	In progress	Capture phase of the project is 100% complete. Efforts will now be focused on completion of the processing phase for final deliverables

· Activity	· Comment
· Collaboration and Engagement
· FN2100	· Staff are on the Core Team providing development support to the high level District Strategy called Far North 2100 (FN2100) This strategy will focus on all problems in the Far North District and determine a desired future direction against which all infrastructure investment will be tested. Establishment of an Iwi Partnership is requiring increased focus. Whilst this might introduce slight delays to delivery but will be essential to the success of this project and the Transport Strategy
· District Plan	· Asset Management and Infrastructure Planning staff are involved in supporting the District Plan team to enable growth in appropriate areas to maximise infrastructure affordability. Staff from the District Plan team, IAMs and Far North Waters came together in June to discuss how we can enable development with the least amount of investment in new infrastructure. This was a high level exercise with a 50 year view and was about trying to identify ways to make infrastructure more affordable.
· Tai Tokerau Councils Climate Change Adaptation Group	· The purpose of the Climate Change Working Group is to develop a regional collaborative approach to climate change adaptation planning for local government in Northland. This will include a draft climate change strategy for Northland and associated work programme that identifies and addresses priority issues at both a regional and district level. The group meets quarterly and reports to the CEO forum. The next meeting is in August and will be hosted by FNDC in Kaikohe Chambers.
· Twin Coast Discovery Route	· Collaborating with NZTA on the development of 7 Business Cases to support the development of the Twin Coast Discovery Route. The scope is significantly larger than just State Highways and includes local road byways, township improvements and associated infrastructure upgrades. We have committed to $18k funding of the Wayfinding Business Case project and expect to be notified of our expected contributions to the other Business Case projects next month
· Liaison Groups	· Engagement with established Community Liaison Groups (CLG) is required by a number of our Infrastructure Consents. In the month of June staff engaged with Ahipara CLG about land disposal options for the WWTP and the Opononi CLG about consenting for the water and wastewater activities. The Awanui River ILG (Iwi Liaison Group) was established with first meeting scheduled for July.

· Activity	· Asset Group	· Status				· Completion / Consent Expiry	· Comment
· Activity	· Asset Group	· Concept	· Making the Application	· Managing the Application	· Handover	· Completion / Consent Expiry	· Comment
· Consent Applications/Authorisations
· Taipa WWTP Renewal	·	· •	· •	· •	·	· Jun 2019	· The hearing for the Taipa WWTP consent took place over three days in the week of 24 June. The commissioners reserved their decision.
· Kohukohu WWTP Renewal	·	· •	· •	· •	·	· Oct 2019	· We are expecting a request for further information from NRC in July.
· Opononi / Omapere WWTP Renewal	·	· •	· •	· •	·	· Oct 2019	· Application for a renewal of the WWTP discharge into the Hokianga Harbour has been made. A study of the harbour is being undertaken by Met Ocean. The study will define how the Opononi, Rawene, Kohukohu and Kaikohe WWTP discharges behave in the Harbour.
· Opononi / Omapere New Source	·	· •	· •	· •	·	· Aug 2019	· An application has been made to NRC for a groundwater take to supplement the Opononi WWTP.
· Puketotara surface water take (source for Kerikeri WTP)	·	· •	· •	·	·	· Aug 2019	· Staff are working alongside external experts to renew resource consents for the Puketotara surface water take. An increase in allocation is being assessed in order to increase resilience of the Kerikeri Water Supply.
· Russell groundwater take	·	· •	· •	·	·	· Aug 2019	· Staff are working alongside external experts to renew the resource consent associated with the groundwater take at Russell. The new consent will seek to supply water to public toilets in Russell.
· Northern Dog Pound Application	·	· •	· •	· •	· •	· Apr 2019	· Consent issued.
· Southern Dog Pound Application	·	· •	· •	·	·	· Sept 2019	· Work suspended on project during June.
· Kerikeri Sports Complex Wastewater Renewal	·	· •	·	·	·	· Nov 2019	· Staff are assessing options to ensure that the treatment system becomes and remains compliant. Best practice is this that this happens before a renewal application is made.
· Rawene Mangrove Walkway	·	· •	· •	· •	·	· Jun 2019	· Staff quickly responded to a request from the community to renew a consent for a Council asset which was previously issues to the community. The application was submitted to NRC at the end of June and has been accepted.
· Ahipara Seawalls and Erosion Protection Renewal	· ·	· •	· •	· •	·	· Aug 2019	· Staff are working alongside external experts to renew resource consents for three seawalls. The seawalls protect roading and district facilities assets.
· Motutangi Drainage District Concession application	·	· •	· •	· •	·	· TBA	· Draft decision and conditions of concession received from the Department of Conservation (DOC). Stormwater operations staff consulting with DOC on conditions.
· Maromaku Tennis Court Refurbishment	·	· •	· •	· •	· •	· May 2019	· Consent issued.
· Activity	· Asset Group	· Status				· Completion / Consent Expiry	· Comment
· Activity	· Asset Group	· Concept	· Making the Application	· Managing the Application	· Handover	· Completion / Consent Expiry	· Comment
· Consent Applications/Authorisations (cont.)
· Waitangi - Tourism Infrastructure Fund (TIF) Public Toilets	·	· •	·	·	·	· Oct 2019	· Preliminary planning assessment completed. Preparation and lodgement of land use consent is subject to confirmation of the toilet location by project manager. An archaeological assessment is required and underway.
· Haruru Falls - Tourism Infrastructure Fund (TIF) Public Toilets	·	· •	·	·	·	· Aug 2019	· Toilet location confirmed. No land use consent required. An archaeological assessment is required and underway.
· Opononi - Tourism Infrastructure Fund (TIF) Public Toilets	·	· •	·	·	·	· Aug 2019	· Toilet location confirmed. Requirement for land use consent to be confirmed.
· Mitimiti - Tourism Infrastructure Fund (TIF) Public Toilets	·	· •	·	·	·	· Aug 2019	· Site plan and design drawings prepared. Land use consent is required and underway.
· Te Haumi Underpass and Footbridge Renewal	·	· •	· •	·	·	· Dec 2019	· Consent expires 29 February 2020.
· Awanui River Stormwater · Outlet Structure Renewal	·	· •	· •	·	·	· Dec 2019	· Consent expires 31 May 2020.
· Kaeo Public Toilets water supply	·	· •	·	·	·	· Dec 2019	· District Facilities staff have indicated that a new water source for the Kaeo Public toilets may be necessary.
· Kawakawa WTP water take and backwash discharge	·	· •	· •	· •	·	· Aug 2019	· Draft conditions received. Land over which back wash is discharged has changed ownership and written approval from new owners required by NRC.
· Broadwood Road Realignment ·	·	· •	· •	·	·	· TBC	· Regional consent required for the works. Suspended due to redesign. ·