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Bay of Islands-Whangaroa Community Board Meeting Minutes |
12 August 2019 |
MINUTES OF Far North District Council
Bay of
Islands-Whangaroa Community Board Meeting
HELD AT THE The Order
of Saint John Hall, 121 Gillies Street, Kawakawa
ON Monday, 12 August
2019 AT 10.00
am
PRESENT: Chairperson Terry Greening, Cr Kelly Stratford, Member Lane Ayr, Member Bruce Mills, Member Martin Robinson, Member Rachel Smith, Member Belinda Ward, Member Manuwai Wells
IN ATTENDANCE:
STAFF PRESENT: Steve Little – 3 Waters Operations, Jaco Cronje – Project Manager Footpaths and Cycleways, Nicole Wooster – Executive Liaison, Kim Hammond – Meetings Administrator
1 Apologies and conflicts of Interest
Chairperson Terry Greening declared a conflict of interest in relation to item 7.5 Application for Funding – Bay of Islands Walking Weekend Charitable Trust, due to being the Chairman of the organisation.
Member Rachel Smith declared a conflict of interest in relation to item 7.3 Road Naming Report, due to her father in law living on the road being named.
There were no members of the public present wishing to speak to the meeting.
There were no deputations for this meeting.
4 Confirmation of Previous Minutes
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4.1 Confirmation of Previous Minutes Agenda item 5.1 document number A2576971, pages 9 - 17 refers. |
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Resolution 2019/67 Moved: Member Bruce Mills Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held 1 July 2019 are a true and correct record. Abstained: Member Manuwai Wells |
5 Infrastructure and Asset Management Group
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5.1 Road Naming - 17a Kerikeri Inlet Road, Kerikeri Agenda item 6.1 document number A2556486, pages 18 - 28 refers. |
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Resolution 2019/68 Moved: Member Lane Ayr Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Te Wairere Crescent, that is currently addressed at 17a Kerikeri Inlet Rd, Kerikeri as per map (A2556416). |
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5.2 Road Naming - Te Wairere Crescent, Kerikeri Agenda item 6.2 document number A2571462, pages 29 - 38 refers. |
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Resolution 2019/69 Moved: Member Martin Robinson Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Hirere Way that is currently addressed at Te Wairere Crescent, Kerikeri as per map (A2556386). |
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5.3 Easement over local purpose (utility reserve) lot 33 DP166614 - Landing Road, Kerikeri (RC 2190583) Agenda item 6.3 document number A2560772, pages 39 - 46 refers. |
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Resolution 2019/70 Moved: Chairperson Terry Greening Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board recommends that the Far North District Council: a) In its role as administering body of the local purpose (utility) reserve and pursuant to its powers under Section 48 of the Reserves Act 1977, grants an easement over the local purpose (utility) reserve held in RT NA101A/441 being Lot 33 DP 166614, shown in Donaldson’s plan 7202a, in favour of Lot 29 DP 166614; and b) In its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned easement. Against: Cr Kelly Stratford, Members Lane Ayr and Belinda Ward |
June Pitman representative from Te Runanga o Ngāti Rēhia, spoke in regards to their funding application, agenda item 7.9 refers.
Jonathan Foley representative from Kerikeri Open Art Studio Trust (KOAST), spoke in regards to their funding application, agenda item 7.7 refers.
At 10:43 am, Member Martin Robinson left the meeting. At 10:45 am, Member Martin Robinson returned to the meeting.
Di Maxwell representative from Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust, spoke in regards to their funding application, agenda item 7.8 refers.
5 Infrastructure and Asset Management Group continued
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5.4 Bay of Islands-Whangaroa Footpaths Programme 2019/20 and 2020/21 Agenda item 6.4 document number A2566582, pages 47 - 52 refers. Suspension of Standing Orders |
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Resolution 2019/71 Moved: Cr Kelly Stratford Seconded: Member Manuwai Wells A motion was moved that the Community Board suspend Standing Orders 20 – General Rules of Debate. |
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Resolution 2019/72 Moved: Chairperson Terry Greening Seconded: Cr Kelly Stratford A motion was moved that the Community Board resume Standing Orders 20 – General Rules of Debate. |
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Moved: Member Rachel Smith Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board agrees to the revised 2019/20 and 2020/21 footpath programme as follows: Opua : Kellet Street at Opua school, Construction 2019/20 Mission Road, Construction 2019/20 Long Beach Road footpath corner to car park, Construction 2019/20 Length of Blacks Road, Construction 2019/20 Te Tapui Road to Matauri Bay School link, Construction 2019/20 Length of Pa Road, Construction 2020/21 Florence Ave to Matauwhi Road, Construction 2020/21 Bowen Street, Construction 2020/21 Matauwhi Road to beach , Construction 2020/21 Moved: Member Rachel Smith Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board: a) agrees to the revised footpath programme as follows: Kerikeri Road – Greenway Drive, The Ridge, Aranga Road to shops Opua: Kellet Street at Opua School Mission Road Long Beach Road footpath corner to carpark Length of Blacks Road Te Taui Road to Matauri Bay School link b) recommend that the Far North District Council complete Snowden Ave, Moerewa and School Road, Totara North footpaths as additional capital works projects in 2020/2021. c) Request that the Far North District Council increase the budget of the Community Board’s Footpath allocation in the next Annual Plan/Long Term Plan. The amendment became the substantive motion Resolution 2019/73 Moved: Member Rachel Smith Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board: a) agrees to the revised footpath programme as follows: Kerikeri Road – Greenway Drive, The Ridge, Aranga Road to shops Opua: Kellet Street at Opua School Mission Road Long Beach Road footpath corner to carpark Length of Blacks Road Te Taui Road to Matauri Bay School link b) recommend that the Far North District Council complete Snowden Ave, Moerewa and School Road, Totara North footpaths as additional capital works projects in 2020/2021. c) request that the Far North District Council increase the budget of the Community Board’s Footpath allocation in the next Annual Plan/Long Term Plan. |
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1 Tabled Document - Updated Footpath Budget and Matrix |
At 11.18 am, Chairperson Terry Greening left the meeting and Deputy Chairperson Belinda Ward took the Chair. At 11.20 am, Chairperson Terry Greening returned to the meeting and resumed the chair.
The meeting was adjourned from 11.52 am to 12.34 pm.
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6.1 Chairperson and Members Report Agenda item 7.1 document number A2588610, pages 53 - 55 refers. |
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Resolution 2019/74 Moved: Chairperson Terry Greening Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board note the report from Chairperson Greening. |
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1 Tabled Document - Productive Riparian Buffers - Literature Review |
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6.2 Statement of Community Board Fund Account as at 30 June 2019 Agenda item 7.2 document number A2573714, pages 56 - 59 refers. |
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Resolution 2019/75 Moved: Member Belinda Ward Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 June 2019”. |
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Agenda item 7.3 document number A2568864, pages 60 - 67 refers. |
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Moved: Member Manuwai Wells Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board: a) names the private road currently addressed as 192A-E Lodore Road as Weka Lane b) names the private road currently addressed as 236A-E Redcliffs Road as Waitete Heights Lane Moved: Member Manuwai Wells Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board agrees that the report “Road Naming Report” be left to lie on the table until documents showing consultation with iwi and property owners can be provided. The amendment became the substantive motion Resolution 2019/76 Moved: Member Manuwai Wells Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board agrees that the report “Road Naming Report” be left to lie on the table until documents showing consultation with iwi and property owners can be provided. |
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Agenda item 7.4 document number A2537075, pages 68 - 84 refers. |
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Resolution 2019/77 Moved: Member Belinda Ward Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board note the project reports received from:
a) Bay of Islands Country Rock Festival b) Bay of Islands Walking Weekend Charitable Trust c) Baysport Incorporated d) Kaeo Festival Group e) Kerikeri Lions Club Incorporated f) National Flash Fiction g) Russell Tennis Club
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At 12.56 pm, Chairperson Terry Greening left the meeting and Deputy Chairperson Belinda Ward took Chair.
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6.5 Application for Funding - Bay of Islands Walking Weekend Charitable Trust Agenda item 7.5 document number A2586112, pages 85 - 95 refers. |
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Resolution 2019/78 Moved: Member Belinda Ward Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board approve the sum of $1,725 (plus GST if applicable) to be paid from the Board’s Community Fund account to Bay of Islands Walking Weekend Charitable Trust for venue hire of the Russell Bowling Club, to support the following Community Outcomes: i. Proud, vibrant communities. ii. Communities that are healthy, safe, connected and sustainable. |
At 1.02 pm, Chairperson Terry Greening returned to the meeting and resumed the Chair.
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6.6 Application for Funding - Kerikeri Baptist Church (Busy Bee Knitting Group) Agenda item 7.6 document number A2540109, pages 96 - 105 refers. |
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Resolution 2019/79 Moved: Chairperson Terry Greening Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board approve the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kerikeri Baptist Church on behalf of Busy Bee Knitting Group for the purchase of wool and other materials, to support the following Community Outcome: i. Proud, vibrant communities. |
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6.7 Application for Funding - Kerikeri Open Art Studios Trail (KOAST) Agenda item 7.7 document number A2577564, pages 106 - 115 refers. |
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Resolution 2019/80 Moved: Cr Kelly Stratford Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board approve the sum of $2,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kerikeri Open Art Studios Trail for venue hire and signage, to support the following Community Outcome: i. Proud, vibrant communities. |
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6.8 Application for Funding - Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust Agenda item 7.8 document number A2565665, pages 116 - 125 refers. |
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Resolution 2019/81 Moved: Member Manuwai Wells Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board approve the sum of $2,880 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Pokapū Tiaki Taiao o Te Tai Tokerau Trust, on behalf of Ecocentre Kaitaia/Far North Environment Centre for the contractor fess for the Timebank Coordinator for a period of six months , to support the following Community Outcome: i. Communities that are healthy, safe, connected and sustainable ii. Proud, vibrant communities. |
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6.9 Application for Funding - Te Rūnanga o Ngāti Rēhia Agenda item 7.9 document number A2589007, pages 126 - 135 refers. |
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Resolution 2019/82 Moved: Member Belinda Ward Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board approve the sum of $16,600 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Rūnanga o Ngāti Rēhia on behalf of Tūhono Kerikeri Partnership Project for entertainment, equipment hire, traffic management and security, St Johns, Waste Management and hireage of photographer/videographer, to support the following Community Outcomes: i. Proud, vibrant communities. ii. Communities that are healthy, safe, connected and sustainable. |
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6.10 Application for Funding - Te Tiriti O Waitangi Kōmiti Agenda item 7.10 document number A2567147, pages 136 - 145 refers. |
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Resolution 2019/83 Moved: Member Martin Robinson Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board: a) decline the application received from Te Tiriti O Waitangi Kōmiti. b) request that Te Tiriti O Waitangi Kōmiti resubmit an application once Te Tiriti O Waitangi Kōmiti have received seed funding from other funders/agencies. |
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7.1 Community and Customer Services Information Report 1 January - 30 June 2019 Agenda item 8.1 document number A2566640, pages 146 - 160 refers. |
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Resolution 2019/84 Moved: Chairperson Terry Greening Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board receive the report Community and Customer Services Information Report 1 January - 30 June 2019. |
The meeting closed at 1.30 pm.
The minutes of this meeting were confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 23 September 2019.
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CHAIRPERSON