Kaikohe-Hokianga Community Board Meeting Minutes - Unconfirmed

3 July 2019

MINUTES OF the Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 3 July 2019 AT 10.30 am

PRESENT:              Chairperson Mike Edmonds, Cr John Vujcich, Member Emma Davis, Member Shaun Reilly, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell

IN ATTENDANCE:      Mayor John Carter

STAFF PRESENT:    Nina Goble (Facilities, Operations, Infrastructure and Asset Management), Robert Willoughby (Community Development Advisor), Marlema Baker (Meeting Administrator).

1            Apologies and conflicts of Interest

Nil

2            Public Forum

Inge Bremer and Rolf Mueller-Glodde spoke regarding Item 6.4 – Application for Funding - Carbon Neutral NZ Trust.

3            Deputations

Aylah-Rose Narbey-Nimeti, Paula Tenamu, Ruhia Mason, Addalicent Croft-Haenga and Mr John Sanson representatives from the Northland College Te Rerenga Young Enterprise Group spoke regarding their Board Game business venture.

4            Speakers

Nil

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A2533185, pages 10 - 23 refers

Resolution  2019/66

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board agrees the minutes of their meeting held 5 June 2019 be confirmed as a true and correct record.

Carried

6            Corporate Services Group

6.1         Funding Project Reports

Agenda item 6.1 document number A2533271, pages 26 – 29 and 30 - 36 refers

Resolution  2019/67

Moved:       Cr John Vujcich

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board note the project reports from:

a) Nga Moko a Rahiri Incorporated.

b) Taheke Marae.

Carried

6.2         Kaikohe-Hokianga Statement of Community Fund Account as at 31 May 2019

Agenda item 6.2 document number A2524931, pages 39 refers

Resolution  2019/68

Moved:       Cr John Vujcich

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 31 May 2019.

Carried

6.3         Application for Funding - Youthline Auckland Charitable Trust

Agenda item 6.3 document number A2519906, pages 43 - 50 refers

Resolution  2019/69

Moved:       Chairperson Mike Edmonds

Seconded:  Cr John Vujcich

That the Kaikohe-Hokianga Community Board approve the sum of $1,800 (plus GST if applicable) to be paid from the Board’s Community Fund account to Youthline Auckland for telecommunication costs to support the following Community Outcome:

          i. Communities that are healthy, safe, connected and sustainable.

CARRIED

6.4         Application for Funding - Carbon Neutral New Zealand Trust

Agenda item 6.4 document number A2533621, pages 55 - 61 refers

RESOLUTION  2019/70

Moved:       Member Louis Toorenburg

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board approve the sum of $2,500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Carbon Neutral New Zealand Trust for facilitators/professional fees to support the following Community Outcomes:

i.          Communities that are healthy, safe, connected and sustainable.

ii.         A wisely managed and treasured environment that recognises the special role of tangata whenua as kaitiaki.

Futhermore the Kaikohe-Hokianga Community Board encourages Carbon Neutral New Zealand to work with the Far North District Councils Youth Council.

CARRIED

 Meeting adjourned for Lunch 11:48 am. Meeting Resumed 12:25 pm.

7            Information Reports

7.1         Kaikohe - Hokianga hall committee annual general meeting minutes, financial statements and / or usage data

Agenda item 7.1 document number A2534422, pages 64 - 73 refers

Resolution  2019/71

Moved:       Member Emma Davis

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receives the report Kaikohe - Hokianga hall committee annual general meeting minutes, financial statements and / or usage data.

Carried

8            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2019/72

Moved:       Chairperson Mike Edmonds

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
8.1 - Ground lease Horeke Playcentre	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

9            Confirmation of Information and Decisions in Public Meeting

Resolution  2019/73

Moved:       Cr John Vujcich

Seconded:  Member Alan Hessell

That the Kaikohe-Hokianga Community Board confirms that the information and decisions contained in the part of the meeting held with the public excluded is not to be restated in public meeting.

Carried

10          Meeting Close

The Meeting closed at 12:55 pm.

The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 7 August 2019.

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CHAIRPERSON