Infrastructure Network Committee Meeting Minutes

18 July 2019

MINUTES OF Far North District Council
Infrastructure Network Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Thursday, 18 July 2019 AT 10.03 am

PRESENT:                   Cr Ann Court, Mayor John Carter (HWTM), Cr Felicity Foy, Cr Dave Hookway, Cr Sally Macauley, Cr John Vujcich, Cr Kelly Stratford, Member Adele Gardner, Member Terry Greening, Member Mike Edmonds

IN ATTENDANCE:                Calvin Thomas – Northland Transport Alliance Manager

STAFF PRESENT:               Shaun Clarke - Chief Executive Officer, Andy Finch - General Manager Infrastructure and Asset Management, William J Taylor MBE - General Manager – Corporate Services, Dean Myburgh - General Manager – District Services, Darren Edwards - General Manager – Environmental, Community and Customer Services,  Janice Smith - Chief Financial Officer, Richard Edmondson - Manager Communications, Sheryl Gavin - Manager Corporate Planning and Community Development, Glenn Rainham - Manager – Infrastructure Operations, Franz Wagner - Project Manager Transport and Roading, Jaco Cronje - Project Manager Footpaths and Cycleways, Trevor Green - Senior Roading Engineer, Kim Hammond - Meetings Administrator

Councillor Court opened the meeting with the Council prayer.

1            Apologies and Declarations of Interest

Nil

2            Deputation

Kevin Hoskin and Barbara Ware representing New Zealand Transport Agency, provided a presentation on the Waipapa roundabout upgrade.

Attachments tabled at meeting

1     Tabled document - Presentation Waipapa Roundabout update

The meeting was adjourned from 10.26 am to 10.28 am

3            MOTION

Committee Resolution  2019/18

Moved:       Cr Ann Court

Seconded:  Mayor John Carter

That the Infrastructure Network Committee move items 5.3 – Tourism Infrastructure Fund Applications August 2019 and 5.4 – Riverview School Road – Parking and Access Options Riverview School Road to the Public Excluded agenda for consideration.

Carried

4            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  2019/19

Moved:       Cr Felicity Foy

Seconded:  Cr Dave Hookway

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.5 - Tourism Infrastructure Fund	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.6 - Riverview School	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

5            Deputation continued

Keli Sullivan representing New Zealand Transport Agency provided a presentation on the Warkworth to Wellsford project.

Attachments tabled at meeting

1     Tabled document - Warkworth to Wellsford project update

6            Resolution to Exclude the Public continued

Committee Resolution  2019/20

Moved:       Cr Ann Court

Seconded:  Cr Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - Health Impacts with Particulate Matter from Unsealed Roads	s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.3 - Prioritisation based districtwide Seal Extension Programme 2019/2020	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

7            Confirmation of Information and Decisions in Open Meeting

Committee Resolution  2019/21

Moved:       Cr Dave Hookway

Seconded:  Cr Felicity Foy

That the Infrastructure Network Committee confirms:

a) the following information contained in the part of the meeting held with the public excluded be restated in public meeting:

7.1         Tourism Infrastructure Fund Applications August 2019 - costs and amounts redacted.

7.2         Riverview School Road – Parking and Access Options - costs and amounts redacted.

7.3         Options and Recommendation to build Animal Shelters at Ngawha and Kaitaia – costs and amounts redacted.

7.2         Health Impacts with Particulate Matter from Unsealed Roads

7.3         Prioritisation based Districtwide Seal Extension Programme 2019/2020 - report only.

b) the following decisions contained in the part of the meeting held with the public excluded be restated in public meeting:

7.1         Tourism Infrastructure Fund Applications August 2019

              That the Infrastructure Network Committee

a) Receives the report “Tourism Infrastructure Fund Applications August 2019.

b) Requests the Chief Executive put in place a process for consideration of future projects to be considered for future funding opportunities.

c) Request that staff attend a future Community Board meeting to consult with Community Board members future projects to be considered for future funding opportunities.

7.2         Riverview School Road - Parking and Access Options

That the Infrastructure Network Committee approves a central raised median along the centreline of the road near the drop off bay of Riverview School.

7.3         Options and Recommendation to build Animal Shelters at Ngawha and Kaitaia

That the Infrastructure Network Committee request this report be presented to the Council meeting for a decision and further information be provided.

7.5         Health Impacts with Particulate Matter from Unsealed Roads

That the Infrastructure Network Committee receive the report Health Impacts with Particulate Matter from Unsealed Roads.

7.6         Prioritisation based districtwide Seal Extension Programme 2019/2020

That the Infrastructure Network Committee receives the report Prioritisation based districtwide Seal Extension Programme 2019/2020.

Carried

Attachments tabled at meeting

1     INC 18 July 2019_Tourism Infrastructure Fund Applications August 2019_Reinstated in public

2     INC 18 July 2019_Riverview School Road - Parking and Access Options_Reinstated in public

3     INC 18 July 2019_Health Impacts with Particulate Matter from Unsealed Roads _ Restated in public

4     INC 18 July 2019_Options and Recommendation to Build Animal Shelters at Ngawha and Kaitaia_Reinstated in public

5     INC 18 July 2019_Prioritisation Based Districtwide Seal extension Programme 2019-2020_Restated in public

8            Notice of Motion

8.1         Notice of Motion - Discontinuation of the Opononi Refuse Transfer Station

Agenda item 3.1 document number A2550781, pages 11 - 14 refers

Committee Resolution  2019/22

Moved:       Cr Sally Macauley

Seconded:  Cr John Vujcich

That the Infrastructure Network Committee

a)      revokes its previous resolution made at the Infrastructure Network Committee meeting on 23 May 2019 “that the Infrastructure Network Committee approves the discontinuation of the green waste trail at the Opononi Refuse Transfer Station”.

b)      approves the continuation of the Opononi Refuse Transfer Station.

Carried

9            Confirmation of Previous Minutes

9.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A2541195, pages 15 - 23 refers

Committee Resolution  2019/23

Moved:       Cr Ann Court

Seconded:  Cr John Vujcich

That the Infrastructure Network Committee confirm that the minutes of the meeting held 23 May 2019 are a true and correct record.

Carried

10          Infrastructure and Asset Management Group

10.1       Footpath Policy as it relates to Paihia CBD

Agenda item 5.1 document number A2525160, pages 24 - 30 refers

Committee Resolution  2019/24

Moved:       Cr Ann Court

Seconded:  Cr Kelly Stratford

That the Infrastructure Network Committee receives this information report.

Carried

11          Strategic Planning and Policy Group

11.1       Rate Funding for Kaikohe Memorial Hall

Agenda item 6.1 document number A2547561, pages 31 - 33 refers

Committee Resolution  2019/25

Moved:       Member Mike Edmonds

Seconded:  Cr Ann Court

That the Infrastructure Network Committee supports the Kaikohe-Hokianga Community Board’s request for Council to agree that the Kaikohe Memorial Hall be classified as a facility of district significance such that it complies with existing policies for funding from the general rate.

Carried

12          Infrastructure and Asset Management Group continued

12.1       Far North Readp, Annual Achievement Reoprt - 2018/2019

Committee Resolution  2019/26

Moved:       Cr Ann Court

Seconded:  Cr Felicity Foy

That the Infrastructure Network Committee receives the Annual Achievement Report for 2018/19 from Far North REAP.

Carried

12.1       Infrastructure and Asset Management Update - June 2019

Agenda item S.1 document number A2485725, Supplementary Agenda pages 3 - 51 refers

Committee Resolution  2019/27

Moved:       Cr Kelly Stratford

Seconded:  Cr Felicity Foy

That the Infrastructure Network Committee receive the report Infrastructure and Asset Management Update - June 2019.

Carried

13          Meeting Close

The meeting closed at 2.04 pm.

The minutes of this meeting were confirmed at the Infrastructure Network Committee Meeting held on 19 September 2019.

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CHAIRPERSON