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23 May 2019 |
MINUTES OF Far North District Council
Infrastructure Network Committee Meeting
HELD AT THE Council Chamber, Memorial
Avenue, Kaikohe
ON Thursday, 23 May 2019 AT 10.02 am
PRESENT: Cr Ann Court, Cr Felicity Foy, Cr Dave Hookway, Cr John Vujcich, Cr Kelly Stratford, Member Terry Greening, Member Mike Edmonds
IN ATTENDANCE: Deputy Mayor Tania McInnes, Calvin Thomas (Northland Transport Alliance Manager)
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch General Manager – Infrastructure and Asset Management), Janice Smith (General Manager – Corporate Services Acting), Dean Myburgh (General Manager – District Services), Darrell Sargent (General Manager – Strategic Planning and Policy) Richard Edmondson (Manager - Communications), Jill Coyle (Manager – People and Capability), Glenn Rainham (Manager – Infrastructure Operations), Gordon Dellar (Assets Manager), Simon Millichamp (Solid Waste Engineer), Aaron Reilly (Operations Specialist Lighting and Transport), Keith Kent (Transport Planner), Barry Somers (Assets Manager – 3 Waters), Rachel Kake (Consents Technician), Kim Hammond (Meetings Administrator)
At 10:44 am, Cr Dave Hookway left the meeting. At 10:46 am, Cr Dave Hookway returned to the meeting.
2 Apologies and Declarations of Interest
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Committee Resolution 2019/1 Moved: Cr Ann Court Seconded: Cr Dave Hookway That apologies from Mayor John Carter, and Member Adele Gardner be received and accepted. Abstained: Cr Felicity Foy |
3 Confirmation of Previous Minutes
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3.1 Confirmation of Previous Minutes Agenda item 3.1 document number A2471595, pages 11 - 16 refers |
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Committee Resolution 2019/2 Moved: Cr Ann Court Seconded: Cr Kelly Stratford That the Infrastructure Network Committee confirm that the minutes of the meeting held 21 March 2018 are a true and correct record. |
4 Infrastructure and Asset Management Group
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4.1 Inclusion of Te Rangi Cross Road in the Schedule of Far North District Council - Maintained Roads Agenda item 4.1 document number A2418687, pages 17 - 22 refers |
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Moved: Cr Ann Court Seconded: Cr Kelly Stratford That Council approves that Te Rangi Cross Road is to be included in the schedule of FNDC - Maintained Roads. Moved: Cr Dave Hookway Seconded: Cr John Vujcich That the Infrastructure Network Committee agree for the report - Inclusion of Te Rangi Cross Road in the Schedule of Far North District Council – Maintained Roads to lie on the table until the next meeting and for a copy of the resource consent and a copy of the title, as referenced in the letter received from Barry Brill, Solicitor – (attachment 2) be added, as well as a legal opinion from staff. The amendment became the substantive motion Committee Resolution 2019/3 Moved: Cr Dave Hookway Seconded: Cr John Vujcich That the Infrastructure Network Committee agree for the report - Inclusion of Te Rangi Cross Road in the Schedule of Far North District Council – Maintained Roads to lie on the table until the next meeting and for a copy of the resource consent and a copy of the title, as referenced in the letter received from Barry Brill, Solicitor – (attachment 2) be added, as well as a legal opinion from staff. |
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4.2 Paua Fertiliser Shed - Asbestos Demolition Agenda item 4.2 document number A2443642, pages 26 - 29 refers |
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Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee approves $150,000 OPEX for the demolition and removal of the entire shed including contaminated soil surrounds and imports fill material as required for levelling the site. Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee a) approves $150,000 OPEX for the demolition and removal of the entire shed including contaminated soil surrounds and imports fill material as required for levelling the site. b) requests that staff bring a report back to the Infrastructure Network Committee meeting on options for the utilisation of the land (Te Paua Road, Paua) after remediation has been completed). c) requests that staff consult with local iwi during the development of the above report. The amendment became the substantive motion Committee Resolution 2019/4 Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee a) approves $150,000 OPEX for the demolition and removal of the entire shed including contaminated soil surrounds and imports fill material as required for levelling the site. b) requests that staff bring a report back to the Infrastructure Network Committee meeting on options for the utilisation of the land (Te Paua Road, Paua) after remediation has been completed. c) requests that staff consult with local iwi during the development of the above report. |
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4.3 Opononi Green waste Trial Agenda item 4.3 document number A2447332, pages 60 - 63 refers |
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Committee Resolution 2019/5 Moved: Cr Ann Court Seconded: Cr Kelly Stratford That the Infrastructure Network Committee approves the discontinuation of the green waste trial at the Opononi Refuse Transfer Station. |
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4.4 Addressing the key recommendations of the Northland Transport Alliance Review Agenda item 4.4 document number A2468183, pages 64 - 69 refers
At 11:41 am, Cr Kelly Stratford left the meeting. At 11:44 am, Cr Kelly Stratford returned to the meeting. At 12:02 pm, Member Terry Greening left the meeting. At 12:04 pm, Member Terry Greening returned to the meeting.
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4.5 Northland Transport Alliance Structure Update Agenda item 4.5 document number A2462753, pages 70 - 72 refers |
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Committee Resolution 2019/9 Moved: Cr Ann Court Seconded: Cr Felicity Foy That the Infrastructure Network Committee receive the report Northland Transport Alliance Structure Update. |
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4.6 Paihia Water Treatment Plant Status Report Agenda item 4.6 document number A2437073, pages 73 - 74 refers |
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Committee Resolution 2019/10 Moved: Cr John Vujcich Seconded: Member Terry Greening That the Infrastructure Network Committee receives the report Paihia Water Treatment Plant Status Report. |
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4.7 Kaitaia, Reducing Non Revenue Water Agenda item 4.7 document number A2453748, pages 75 - 79 refers |
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Committee Resolution 2019/11 Moved: Cr Felicity Foy Seconded: Cr John Vujcich That the Infrastructure Network Committee receive the report Kaitaia, Reducing Non Revenue Water. |
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4.8 3 Waters Benchmarking 2017- 2018 Agenda item 4.8 document number A2457308, pages 80 - 83 refers |
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Committee Resolution 2019/12 Moved: Cr Ann Court Seconded: Cr Dave Hookway That the Infrastructure Network Committee receive the report 3 Waters Benchmarking 2017- 2018. |
At 12:33 pm, Cr Dave Hookway left the meeting. At 12:34 pm, Cr Dave Hookway returned to the meeting.
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4.9 Water Supply; Smart Water Meters Agenda item 4.9 document number A2460620, pages 84 - 86 refers |
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Committee Resolution 2019/13 Moved: Cr John Vujcich Seconded: Cr Ann Court That the Infrastructure Network Committee receive the report Water Supply; Smart Water Meters. |
At 12:39 pm, Cr Felicity Foy left the meeting. At 12:41 pm, Cr Felicity Foy returned to the meeting.
RESOLUTION TO EXCLUDE THE PUBLIC
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Committee Resolution 2019/14 Moved: Cr Ann Court Seconded: Cr John Vujcich That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Committee Resolution 2019/15 Moved: Cr Ann Court Seconded: Cr John Vujcich The Infrastructure Network Committee a) confirms that the information contained in part of the meeting held with the public excluded is not to be restated in the public meeting. b) confirms that the following decision contained in part of the meeting held with the public excluded is to be restated in public meeting. 5.1 Contract 7/15/108 Lighting Maintenance and Renewals - Contract Extension That the Infrastructure Network Committee: a) approves the contract for Streetlight Maintenance and Renewals (Contract 7/15/108) held by McKay Electrical be extended for a further twelve months from 1 July 2019 to 30 June 2020 for a value of $REDACTED. b) approve an additional sum of $REDACTED be added to the current contract value for the remainder of the 2018/19 financial year for capital works and maintenance and renewals included in the scope of the contract. c) delegates the authority to award the contract extension and allocation of budget to the Contract in a) and increased allocation of budget to the Contract in b) to the Chief Executive Officer. |
The meeting closed at 12.56 pm.
The minutes of this meeting were confirmed at the Infrastructure Network Committee Meeting held on 18 July 2019.
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CHAIRPERSON