Governance and Strategic Relationships Committee Meeting Minutes

30 May 2019

MINUTES OF Far North District Council
Governance and Strategic Relationships Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Thursday, 30 May 2019 AT 10.00am

PRESENT:              Cr Tania McInnes (Deputy Mayor), Mayor John Carter (HWTM), Cr Dave Hookway, Cr Colin (Toss) Kitchen, Cr Sally Macauley, Cr John Vujcich, Cr Kelly Stratford

STAFF PRESENT: Shaun Clarke - Chief Executive Officer, Janice Smith - General Manager Corporate Services (Acting), Darryl Sargent - General Manager Strategic Policy and Planning, Jaime Dyhrberg - Executive Officer, Sheryl Gavin - Manager Corporate Planning & Engagement, Greg Wilson - Manager District Planning, Glenn Rainham - Manager Infrastructure Operations, Bill Lee - Manager Community Policy and Development, Theresa Burkhardt - Policy Planner, Roger Ackers - Manager Strategy Development, Ken Lewis - Senior Communications Advisor, Michael Boyd - Manager Talent and Development, Gayle Andersen - Executive Assistant to General Manager Strategic Policy and Planning, Aisha Huriwai - Team Leader Governance Support.

1            Apologies and Declarations of Interest

Apology

Committee Resolution  2019/8

Moved:       Cr Dave Hookway

Seconded:  Cr Kelly Stratford

That the apology received from Cr Ann Court be accepted and leave of absence granted.

Carried

2            Deputation

 Nil

4.2         Strategic Planning and Policy Work Programme

Agenda item 4.2 document number A2457436, pages 26 - 27 refers

Darrell gave a powerpoint presentation obj ref refers…

Committee Resolution  2019/9

Moved:       Cr Tania McInnes

Seconded:  Cr Kelly Stratford

That the Governance and Strategic Relationships Committee receive the report Strategic Planning and Policy Work Programme.

Carried

3            Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

Agenda item 3.1 document number A2486004, pages 8 - 9 refers

Committee Resolution  2019/10

Moved:       Cr Kelly Stratford

Seconded:  Cr Colin (Toss) Kitchen

That the Governance and Strategic Relationships Committee confirm the minutes of the meeting held 28 November 2018 as a true and correct record.

Carried

4            Strategic Planning and Policy Group

4.1         District Plan Update - Appendix 7 Statutory Acknowledgements

Agenda item 4.1 document number A2452150, pages 14 - 16 refers

Committee Resolution  2019/11

Moved:       Cr Tania McInnes

Seconded:  Cr Colin (Toss) Kitchen

That the Governance and Strategic Relationships Committee makes the following recommendation to Council:

a)      That the District Plan Appendix 7 be updated to include the following text:

· Appendix 7F – Ngātikahu ki Whangaroa Claims Settlement Act 2017

Carried

5            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  2019/12

Moved:       Cr Tania McInnes

Seconded:  Cr Colin (Toss) Kitchen

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
5.1 - Confirmation of Previous Minutes (Public Excluded)	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
5.2 - CEO KPI Performance Report Quarter 3	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Confirmation of Information and Decisions in Open Meeting

Committee Resolution  2019/14

Moved:       Cr Tania McInnes

Seconded:  Cr Colin (Toss) Kitchen

That the Governance and Strategic Relatioships Committee confirms that the information and decisions contained in the part of the meeting held with the public excluded are not to be restated in public meeting.

Carried

6            Meeting Close

The Meeting closed at 11:47 am.

The minutes of this meeting were confirmed at the Governance and Strategic Relationships Committee Meeting held on 25 July 2019.

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CHAIRPERSON