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15 April 2019 |
MINUTES
OF Far North District Council
Bay of
Islands-Whangaroa Community Board Meeting
HELD AT THE PUNA WAI CENTRE, MOEREWA
ON Monday, 15 April
2019 AT 10.03
am
PRESENT: Chairperson Terry Greening, Cr Kelly Stratford, Member Lane Ayr, Member Bruce Mills, Member Martin Robinson, Member Rachel Smith, Member Belinda Ward, Member Manuwai Wells
IN ATTENDANCE:
STAFF PRESENT: Kathryn Trewin (Corporate Planning Coordinator), Robert Willoughby (Community Development Advisor), Rob Koops (Property Services), Kim Hammond (Meetings Administrator), Marlema Baker (Meetings Administrator)
1 Apologies and conflicts of Interest
Chairperson Terry Greening declared a conflict of interest in relation to item 8.9 Application for Funding – Russell Centennial Trust Board.
2 Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A2404704, pages 10 - 11 refers |
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Resolution 2019/15 Moved: Member Bruce Mills Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting of the Bay of Islands-Whangaroa Community Board held 25 February 2019 are a true and correct record. |
3 Infrastructure and Asset Management Group
Pamela-Anne Ngohe-Simon spoke regarding Item 8.4 Funding Project Report – He Iwi Kotahi Tatou Trust.
Pamela-Anne Ngohe-Simon spoke regarding a Request for Service raised for 32 Leaity Street Moerewa regarding fencing between her daughters property and Simpson Park
Nil
Michele Wilson and Andy Greagor representing Fat Kina Publication spoke regarding Item 8.6 Application for Funding - Fat Kina Publication
Malcolm Francis representing Kawakawa Business and Community Association spoke regarding Item 8.7 Application for Funding - Kawakawa Business and Community Association
Jo David representing Northern Community Family Service spoke regarding Item 8.8 Application for Funding - Northern Community Family Service
Heather Lindauer and Caroline Pyne representing Russell Centennial Trust Board spoke regarding Item 8.9 Application for Funding - Russell Centennial Trust
Bart van der Meer representing Volunteering Northland spoke regarding Item 8.10 Application for Funding – Volunteering Northland
The meeting was adjourned from 11:43 am to 11:49 am.
Scott Rice representing Quantum Events NZ Ocean Swim Series spoke regarding Item 7.1 Sponsorship request for NZ Ocean Swim Series – Bay of Islands Classic 2019.
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8.3 Lease Russell Town Hall Shop Agenda item 8.3 document number A2404789, pages 131 - 134 refers |
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Resolution 2019/17 Moved: Chairperson Terry Greening Seconded: Member Bruce Mills That the Bay Of Islands Whangaroa Community Board a) Recommends that Council enters into a 3x3x3 year commercial lease of the Russell Town Hall Shop to Bay of Islands Kayak Tours Ltd. b) Approves that the General Manager Infrastructure and Asset Management is authorised to negotiate and agree to the terms and conditions of the lease on the premises, in accordance with relevant Council policies and legislation. c) That Council agrees to the use of part of the greenspace in front of the premises to park and display kayaks during business hours d) Approves that the General Manager Infrastructure & Asset Management is authorised to negotiate and agree to the terms and conditions of the licence/permit to use the greenspace, in accordance with relevant Council policies and legislation. In Favour: Terry Greening, Cr Kelly Stratford, Lane Ayr, Bruce Mills and Manuwai Wells Against: Rachel Smith and Belinda Ward Abstained: Martin Robinson carried 5/2 At 12:39 p.m., Cr Kelly Stratford left the meeting. At 12:41 p.m, Cr Kelly Stratford returned to the meeting. |
7 Public Forum - continued
Wiremu Cherrington and Erana Brown spoke regarding initiatives that are taking place in Moerewa
- Flood mitigation
- Native nursery to be set up at Moerewa School
- Development of a Maori Pa site situated outside Otiria Marae
The meeting was adjourned from 12:57 pm to 1:35 pm.
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8.1 Chairperson and Members Report Agenda item 8.1 document number A2423564, pages 115 - 116 refers |
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Resolution 2019/18 Moved: Chairperson Terry Greening Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Greening and Member Ward, Wells, Ayr and Mills. |
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8.2 Statement of Community Fund Account as at 28 February 2019 Agenda item 8.2 document number A2401887, pages 128 - 129 refers |
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Resolution 2019/19 Moved: Member Belinda Ward Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 28 February 2019”. |
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Agenda item 8.4 document number A2365885, pages 137 - 138 refers |
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Resolution 2019/20 Moved: Member Martin Robinson Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board note the project reports received from a) Busy Bee Knitting Group b) Cherry Park House Management Committee c) He Iwi Kotahi Tatou Trust d) Whangaroa Community Trust - Kaeo Map e) Whangaroa Community Trust - Mural and Sun Shade f) Whangaroa Community Trust – Rent and Wages |
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8.5 Application for Funding - Bay of Islands Country Rock Festival Agenda item 8.5 document number A2417080, pages 153 - 155 refers |
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Resolution 2019/21 Moved: Chairperson Terry Greening That the Bay of Islands-Whangaroa Community approve the sum of $2,389 to be paid from the Board’s Community Fund account to Bay of Islands Country Rock Festival for bus shuttle costs for the 2019 Bay of Islands Country Rock Festival as outlined in the application, for the following reason: i) Liveable communities that are healthy, safe, connected and sustainable ii) Proud vibrant communities |
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8.8 Application for Funding - Northern Community Family Service Agenda item 8.8 document number A2429489, pages 182 - 184 refers |
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Committee Resolution 2019/24 Moved: Cr Kelly Stratford Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Northern Community Family Service for venue hire to support the following Community Outcomes: i. Proud vibrant communities ii. Liveable communities that are healthy, safe, connected and sustainable |
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8.9 Application for Funding - Russell Centennial Trust Board Agenda item 8.9 document number A2407111, pages 192 - 194 refers |
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At 3.13 pm Chairperson Terry Greening declared a conflict of interest in relation to Item 8.9 and removed himself from the discussion. Deputy Chairperson Belinda Ward took the chair. 3:23 pm Chairperson Terry Greening returned to the Chair after the motion was carried. Resolution 2019/25 Moved: Member Manuwai Wells Seconded: Member Lane Ayr Recommendation That the Bay of Islands-Whangaroa Community Board approve the sum of $5,754 (plus GST if applicable) to be paid from the Board’s Community Fund account to Russell Centennial Trust Board for administration costs, to support the following Community Outcomes: i. Proud vibrant communities ii. Liveable communities that are healthy, safe, connected and sustainable |
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8.10 Application for Funding - Volunteering Northland Agenda item 8.10 document number A2417638, pages 203 - 205 refers |
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Resolution 2019/26 Moved: Cr Kelly Stratford Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board in considering the provisions of the Community Grant Policy authorise the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Volunteering Northland to assist with their annual operational costs, to support the following Community Outcomes: i. Proud vibrant communities ii. Liveable communities that are healthy, safe, connected and sustainable |
9 Strategic Planning and Policy Group
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7.2 Funding provision for the maintenance of Okiato to Russell walkway Agenda item 7.2 document number A2427772, pages 97 - 99 refers |
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Resolution 2019/27 Moved: Member Bruce Mills Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board approve a grant to the Bay of Islands Walkway Trust of $10,500 to assist with renewals for the Okiato to Russell walkway. |
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7.1 Sponsorship request for NZ Ocean Swim Series - Bay of Islands Classic 2019 Agenda item 7.1 document number A2425922, pages 28 - 96 refers |
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Resolution 2019/28 Moved: Chairperson Terry Greening Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board decline the funding of $20,000 plus GST for the NZ Ocean Swim Series – Bay of Islands Classic 2019 out of the Local Community Grant Fund. Against: Cr Martin Robinson |
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Resolution 2019/29 Moved: Chairperson Terry Greening Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board receives the following papers i) Additional documentation for 32 Leaity Street, Moerewa ii) Fat Kina Production iii) Additional documentation for Northern Communnity Family Services iv) Presentation from Volunteering Northland Carried |
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1 Tabled Document - Email and communication for 32 Leaity Street, Moerewa 2 Tabled Document - Fat Kina Production 3 Tabled Document - Volunteering Northland presentation |
The meeting closed at 3:49 pm.
The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 20 May 2019.
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CHAIRPERSON