Infrastructure Network Committee Meeting Minutes

21 March 2019

MINUTES OF Far North District Council
Infrastructure Network Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Thursday, 21 March 2019 AT 10:00 AM

PRESENT:                   Cr Ann Court, Cr John Carter,  Cr Felicity Foy, Cr Sally Macauley, Cr John Vujcich, Cr Kelly Stratford, Cr Mate Radich (video-conference), Member Adele Gardner, Member Terry Greening, Member Mike Edmonds

IN ATTENDANCE:               Calvin Thomas (Northland Transport Alliance Manager), Shawn Baker (Northland Transport Alliance), Natalie Blandford (Contractor – Infrastructure and Asset Management), Seth Sirestarajah (Senior Project Consultant), Alan Houghton (Alliance General Manager – 3 Waters)

STAFF PRESENT:     Shaun Clarke (Chief Executive Officer),  Andy Finch (General Manager - Infrastructure and Asset Management), Dean Myburgh (General Manager – District Services), Glenn  Rainham (Manager - Alliances), Roger Ackers (Manager – Strategy Development), Tanya Proctor (Team Leader – Infrastructure Programmes), Melissa Parlane (Team Leader - Infrastructure Planning), Leanna Ransom (Infrastructure Compliance Planner), Jessica Crawford (Senior Infrastructure Consents Planner), Reshma Harikumar (3 Waters Planner), Kim Hammond (Meetings Administrator), Alan Houghton (3-Waters Alliance)

1            Prayer/opening

Meeting was opening with a minutes silence for the victims of Christchurch followed by a Karakia

2            DEPUTATION

Holli Rudolph and Ange Waitohi representative from Far North REAP spoke regarding the work that they undertake and projects being undertaken.

Shawn Baker from the Northland Transport Alliance spoke regarding the Regional Speed Reviews.

Attachments tabled at meeting

1     Presentation - Far North REAP

2     Tabled Document - Far North REAP Statistics

3     Presentation - NTA Regional Speed Reviews

3            Apologies and Declarations of Inerest

Resolution  2019/1

Moved:       Cr Ann Court

Seconded:  Cr John Vujcich

That the apology received from Cr Dave Hookway be accepted and leave of absence granted.

Carried

4            Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

Agenda item 3.1 document number A2333862, pages 14 - 15 refers

Resolution  2019/2

Moved:       Cr Ann Court

Seconded:  Member Adele Gardner

That the Infrastructure Network Committee confirm that the minutes of the meeting held 28 November 2018 are a true and correct record.

Carried

5            Infrastructure and Asset Management Group

4.1         Infrastructure and Asset Management Update

Agenda item 4.1 document number A2365977, pages 23 - 23 refers

Resolution  2019/3

Moved:       Cr Ann Court

Seconded:  Cr John Vujcich

That the Infrastructure Network Committee receive the report Infrastructure and Asset Management Update

Carried

At 11:06 am, Cr Kelly Stratford left the meeting. At 11:08 am, Cr Kelly Stratford returned to the meeting.

At 11:16 am, Member Terry Greening left the meeting. At 11:19 am, Member Terry Greening returned to the meeting.

4.2         Water Loss Key Performance Indicators

Agenda item 4.2 document number A2325526, pages 53 - 57 refers

Resolution  2019/4

Moved:       Cr John Vujcich

Seconded:  Cr Felicity Foy

That the Infrastructure Network Committee receives the report Water Loss Key Performance Indicators.

Carried

4.3         Sludge Strategy Progress Report #2

Agenda item 4.3 document number A2359497, pages 58 - 59 refers

Resolution  2019/5

Moved:       Cr Ann Court

Seconded:  Mayor John Carter

That the Infrastructure Network Committee receives the Sludge Strategy Progress Report #2.

Carried

4.4         Infrastructure Compliance Report

Agenda item 4.4 document number A2368499, pages 60 - 61 refers

Resolution  2019/6

Moved:       Cr Ann Court

Seconded:  Member Terry Greening

That the Infrastructure Network Committee receive the Infrastructure Compliance Report.

Carried

At 11:58 am, Mayor John Carter left the meeting. At 11:58 am, Mayor John Carter returned to the meeting.

At 12:00 pm, Mayor John Carter left the meeting to attend the Race Relations lunch with Far North District Council staff.

4.5         Project update on Dog Pound in Kaitaia and Ngawha

Agenda item 4.5 document number A2386025, pages 63 - 65 refers

Resolution  2019/7

Moved:       Cr Ann Court

Seconded:  Cr Kelly Stratford

That the Infrastructure Network Committee receives the report - Project Update on Dog Pound Kaitaia and Ngawha, as an information report.

Carried

5            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2019/8

Moved:       Cr Ann Court

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
5.1 - Confirmation of Previous Minutes	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
5.2 - Northland Transportation Alliance Review Report	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

6            Meeting Close

The meeting closed at 12.59 pm.

The minutes of this meeting were confirmed at the Infrastructure Network Committee Meeting held on 23 May 2019.

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CHAIRPERSON