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13 February 2019 |
MINUTES OF Far North District Council
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial
Avenue, Kaikohe
ON Wednesday, 13 February 2019 AT
10.42am
PRESENT: Chairperson Mike Edmonds, Cr John Vujcich, Member Emma Davis, Member Shaun Reilly, Member Louis Toorenburg, Member Kelly van Gaalen, Member Alan Hessell
IN ATTENDANCE:
STAFF PRESENT: Tanya Nowell - Team Leader Infrastructure Programmes, Infrastructure & Asset Management, Jaco Cronge - Project Manager, Footpaths & Cycleways, Infrastructure & Asset Management, Gordon Dellar - Assets Manager, Infrastructure & Asset Management, Robert Willoughby - Community Development Advisor, Strategic Planning & Policy , Rob Koops - Property Services, Aisha Huriwai - Team Leader, Governance, Kim Hammond - Meetings Administrator, Maryn Ashby - Meetings Administrator
1 Infrastructure and Asset Management Group
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Resolution 2019/1 Moved: Chairperson Mike Edmonds Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board suspend standing orders: 3.3.4 to enable members of the Board to ask questions without going through the Chairperson; and 3.8 to enable discussion on the report without moving a motion. |
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Resolution 2019/2 Moved: Chairperson Mike Edmonds Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board agrees to the revised programme in agenda item 6.1, furthermore the Kaikohe-Hokianga Community Board agrees to write a letter to the CE expressing its continued extreme displeasure at the performance of the Council in regards to delivering the footpath programmes in the Kaikohe-Hokianga ward, and invite the CE and appropriate staff to a workshop to make right the situation. |
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Resolution 2019/3 Moved: Chairperson Mike Edmonds Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board resumes standing orders. |
2 Apologies and conflicts of Interest
Nil
Cheyne Hakamaia - Representative from E TU Tai Tokerau, spoke of recent success mentoring youth in Kaikohe through trade experience. He spoke of the potential for Council to utilise youth for small works like footpaths and paving.
Renee Reilly - Proposed Site Plan for Multipurpose Court tabled, requesting the CB approve the funding that was left to lie on the table in October 2018.
Dallas Williams - acknowledged the contribution of the Kaikohe-Hokianga Community Board, Council and Hapu regarding the Omanaia water treatment plant. She also acknowledged the progress made on the slips in Panguru.
She raised concerns over the poor working relationship between community liaison groups and Council. She also expressed her dissatisfaction with the lack of action in regards to Te Karaka Rd and the matrix Council uses for road sealing.
At 11:55 a.m., Member Kelly van Gaalen left the meeting.
At 11:56 a.m., Member Kelly van Gaalen returned to the meeting.
Rawiri Love - Speaking to Item 7.7
The meeting was adjourned from 12:13pm to 12:46pm
Nil
Nil
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Resolution 2019/4 Moved: Member Shaun Reilly Seconded: Member Emma Davis That Council offers a new lease to RAD at nominal (peppercorn) rent, still allowing RAD to sub-let part of the premises to other groups and organisations AND recommend that Council approves that $62,000 of available renewal funding is put towards the internal fit-out proposed by RAD. In Favour: Emma Davis, Shaun Reilly, Louis Toorenburg and Alan Hessell Against: Mike Edmonds, John Vujcich and Kelly van Gaalen carried 4/3 |
7 Confirmation of Previous Minutes
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Resolution 2019/5 Moved: Cr John Vujcich Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board confirm the minutes of the Extraordinary meeting held 12 September and the meeting held 5 December 2018 be confirmed as a true and correct record. |
6 CORPORATE SERVICES GROUP
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Resolution 2019/6 Moved: Cr John Vujcich Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board notes the reports from the Chairperson, Member Reilly and Member Toorenburg. |
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Resolution 2019/7 Moved: Chairperson Mike Edmonds Seconded: Cr John Vujcich That the Kaikohe-Hokianga Community Board recommends to the FNDC that the Kaikohe memorial Hall be classified as a facility of district significance such that it complies with existing policies for funding from the general rate. |
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Resolution 2019/8 Moved: Chairperson Mike Edmonds Seconded: Member Shaun Reilly That the Kaikohe-Hokianga Community Board requests that the Chief Executive provide advice about the relinquishing of Lindvart Park delegations. |
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Resolution 2019/9 Moved: Chairperson Mike Edmonds Seconded: Cr John Vujcich The Kaikohe-Hokianga Community Board amends the strategic statement made at the December 2018 meeting to add the following words to the Economic Development section: The Kaikohe-Hokianga Community Board asks that any investment in Kaikohe be undertaken according to a plan to make Kaikohe a more attractive and liveable place and that the FNDC undertake a more encompassing urban planning and design process alongside other imminent consultation for Kaikohe. |
At 1:18 p.m., Cr John Vujcich left the meeting.
At 12:14 p.m., Cr John Vujcich returned to the meeting.
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Resolution 2019/10 Moved: Member Louis Toorenburg Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board asks the CE for a copy of the Council Long Term water strategy as it relates to Rawene, Opononi and Kaikohe. |
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Resolution 2019/11 Moved: Member Louis Toorenburg Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board ask that the Board members be recorded as interested parties to any water related resource consent applications in the Kaikohe-Hokianga ward. |
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Resolution 2019/12 Moved: Member Louis Toorenburg Seconded: Member Kelly van Gaalen That the Kaikohe-Hokianga Community Board April 2019 meeting be held in Opononi /Omapere and that interested parties be invited to attend to speak on Hokianga waste water issues. |
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6.2 Kaikohe-Hokianga Statement of Community Fund Account as at 31 December 2018 |
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Resolution 2019/13 Moved: Chairperson Mike Edmonds Seconded: Member Kelly van Gaalen That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Fund Account as at 31 December 2018. |
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6.3 Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 December 2018 |
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Resolution 2019/14 Moved: Chairperson Mike Edmonds Seconded: Member Louis Toorenburg That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 31 December 2018. |
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Resolution 2019/15 Moved: Member Shaun Reilly Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board note the project reports from Te Kura o Waima, Hokianga Memorial RSA, Hokianga Bowling Club, Pioneer Village, Rawene Area Residents Association and Kaikohe Community Art Council. |
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Resolution 2019/16 Moved: Member Kelly van Gaalen Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy authorise the sum of $_________ (plus GST if applicable) to be paid from the Board’s Community Fund account to Rawene Golf Club Inc to assist with the cost of food and water for The Hokianga Golf Fun Day 2019 to support the following Community Outcomes: i. Proud vibrant communities ii. Liveable communities that are healthy, safe, connected and sustainable Moved: Member Kelly van Gaalen Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy authorise the sum of $700.00 (plus GST if applicable) to be paid from the Board’s Community Fund account to Rawene Golf Club Inc to assist with the cost of operational cost for The Hokianga Golf Fun Day 2019 to support the following Community Outcomes: i. Proud vibrant communities ii. Liveable communities that are healthy, safe, connected and sustainable |
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Resolution 2019/17 Moved: Chairperson Mike Edmonds Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy authorise the sum of $_______ (plus GST if applicable) to be paid from the Board’s Community Fund account to Rawiri Love - Smiley Campaign to assist with the cost involved in promoting “Get Fit Kaikohe” to support the following Community Outcomes: i. Proud vibrant communities ii. Liveable communities that are healthy, safe, connected and sustainable Moved: Chairperson Mike Edmonds Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy authorise the sum of $2500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Rawiri Love - Smiley Campaign to assist with the cost involved in promoting “Get Fit Kaikohe” to support the following Community Outcomes: i. Proud vibrant communities ii. Liveable communities that are healthy, safe, connected and sustainable |
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7.1 Community and Customer Services Activity Report 1 July - 31 December 2018 |
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Resolution 2019/18 Moved: Member Louis Toorenburg Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board receives the report entitled Community and Customer Services Activity, dated 31 December 2018. |
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Resolution 2019/19 Moved: Chairperson Mike Edmonds Seconded: Member Alan Hessell That the Kaikohe-Hokianga Community Board receive the Proposed Site Plan for the Basketball Court on Memorial Park, tabled at the meeting |
9 CORPORATE SERVICES GROUP
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9.1 Item left to Lie on the Table - Application for Funding - Kaikohe Community & Youth Centre Trust |
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Committee Resolution 2019/20 Moved: Chairperson Mike Edmonds Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board uplifts the report from the table. Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $_________ (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Community & Youth Centre Trust for the cost of the installation of the basketball court and hoops at Memorial Park, Kaikohe, to support the following: Community Outcomes:
a.) Proud, vibrant communities Moved: Member Kelly van Gaalen Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $20,000 (plus GST if applicable) to be paid from the Board’s Placemaking fund and if required the Community Board fund account to Kaikohe Community & Youth Centre Trust for the cost of the installation of the basketball court and hoops at Memorial Park, Kaikohe, provided that the Council legal requirements are met, to support the following Community Outcomes: a.) Proud, vibrant communities Carried Moved: Member Alan Hessell Seconded: Member Emma Davis That the Kaikohe-Hokianga Community Board supports the addition of the capital and operating expense of the proposed multi-purpose court on Memorial Park, Kaikohe from 1 July 2021 to the ward rate in the Long Term plan 2021-31. |
The Meeting closed at 2.37pm.
The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 6 March 2019.
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CHAIRPERSON