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25 February 2019 |
MINUTES OF Far North District Council
Bay of Islands-Whangaroa Community Board
Meeting
HELD AT THE Baysport Pavilion, Harmony
Lane, Waipapa
ON Monday, 25 February 2019 AT 10.00 am
PRESENT: Chairperson Terry Greening, Cr Kelly Stratford, Member Lane Ayr, Member Bruce Mills, Member Martin Robinson, Member Rachel Smith, Member Belinda Ward, Member Manuwai Wells
IN ATTENDANCE:
STAFF PRESENT: Shaun Clarke - Chief Executive Officer, Glenn Rainham - Manager - Alliances, Kathryn Trewin - Corporate Planning Co-ordinator, Aaron Reilly - Lighting and Transport Operations Specialist, Jaco Cronje - Project Manager - Footpaths and Cycleways, Kim Hammond - Meetings Administrator
1 Apologies and conflicts of Interest
Nil
Barbara Ware and Kevin Hoskins representing New Zealand Transport Agency spoke in regards to the Waipapa roundabout and the upcoming events to take place.
June Pitman representing the Tūhono Kerikeri project introduced herself to the Community Board and provided an update on the Tūhono Kerikeri bicentennial event.
Nil
Claire Gordon representing Be Free spoke regarding Item 7.4 Application for Funding - Be Free Incorporated
Rod Brown representing Vision Kerikeri spoke regarding Item 7.9 Application for Funding - Vision Kerikeri
Bridget Hughes representing Russell Tennis Incorporated spoke regarding Item 7.8 Application for Funding - Russell Tennis Club
The meeting was adjourned from 10.51 am to 11.15 am to allow Kathryn Trewin – Corporate Planning Coordinator, to speak to the Community Board and for morning tea.
5 Confirmation of Previous Minutes
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Resolution 2019/1 Moved: Member Belinda Ward Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting of the Bay of Islands-Whangaroa Community Board held 10 December 2018 are a true and correct record. |
6 Infrastructure and Asset Management Group
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6.1 Bay of Islands-Whangaroa Community Board 2018-19 Lighting Projects |
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RecommenDation That the Bay of Islands-Whangaroa Community Board a) approves the installation of one new amenity light in Nisbet Park, Moerewa to be funded from the 2018/19 Bay of Islands-Whangaroa New Amenity Light budget at an estimated cost of $5,995 excluding GST. b) approves the removal of the following four lighting projects from the Strategic Plan: 1. James Street, Russell 2. Whangaroa Road, Whangaroa 3. Kawakawa Business Area 4. Main Street (SH10), Kaeo Moved: Cr Kelly Stratford Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board a) approves the installation of one new amenity light in Nisbet Park, Moerewa to be funded from the 2018/19 Bay of Islands-Whangaroa New Amenity Light budget at an estimated cost of $5,995 excluding GST. b) approves the removal of the following four lighting projects from the Strategic Plan: 1. James Street, Russell 2. Whangaroa Road, Whangaroa 3. Kawakawa Business Area 4. Main Street (SH10), Kaeo c) recommends to Council that if the Kawakawa Business and Community Association requests further financial assistance for the under veranda lighting in the future that the request be considered on its merits by the General Manager of Infrastructure and Asset Management, subject to available budget The amendment became the substantive motion. Resolution 2019/2 Moved: Cr Kelly Stratford Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board a) approves the installation of one new amenity light in Nisbet Park, Moerewa to be funded from the 2018/19 Bay of Islands-Whangaroa New Amenity Light budget at an estimated cost of $5,995 excluding GST. b) approves the removal of the following four lighting projects from the Strategic Plan: 1. James Street, Russell 2. Whangaroa Road, Whangaroa 3. Kawakawa Business Area 4. Main Street (SH10), Kaeo c) recommends to Council that if the Kawakawa Business and Community Association requests further financial assistance for the under veranda lighting in the future that the request be considered on its merits by the General Manager of Infrastructure and Asset Management, subject to available budget |
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6.2 Bay of Islands-Whangaroa New Footpaths Programme 2018/2019 |
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Moved: Member Lane Ayr Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board agrees the revised 2018/2019 footpath programme as follows: - Cobham Road/Hone Heke Road to Mill Lane - Landing Road Bridge to Skudders Beach Road - Opua: Kellet Street at Opua School - Riddell Road - Wellington to Little Queen Street - Mission Road - Design in 2018/2019, Construction 2019/2020 Moved: Chairperson Terry Greening Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board a) agrees the revised 2018/2019 footpath programme as follows: - Cobham Road/Hone Heke Road to Mill Lane - Landing Road Bridge to Skudders Beach Road - Riddell Road - Wellington to Little Queen Street - Mission Road - Design in 2018/2019, Construction 2019/2020 b) approves the Long Beach Road footpath, from the corner to the carpark, design to be funded from the remaining balance of the 2018/2019 Footpath budget and for the construction of the Long Beach Road footpath, from the corner to the carpark, to be constructed in 2019/2020. In Favour: Terry Greening, Lane Ayr, Bruce Mills, Martin Robinson and Manuwai Wells Against: Cr Kelly Stratford, Rachel Smith and Belinda Ward carried 5/3 The amendment became the substantive motion Resolution 2019/3 Moved: Chairperson Terry Greening Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board a) agrees the revised 2018/2019 footpath programme as follows: - Cobham Road/Hone Heke Road to Mill Lane - Landing Road Bridge to Skzudders Beach Road - Riddell Road - Wellington to Little Queen Street - Mission Road - Design in 2018/2019, Construction 2019/2020 b) approves the Long Beach Road footpath, from the corner to the carpark, design to be funded from the remaining balance of the 2018/2019 Footpath budget and for the construction of the Long Beach Road footpath, from the corner to the carpark, to be constructed in 2019/2020. Crs Kelly Stratford, Rachel Smith and Belinda Ward requested their vote against be recorded. |
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Resolution 2019/4 Moved: Chairperson Terry Greening Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Greening and Member Ward and Mills. |
The meeting was adjourned from 12.49 pm to 1.21 pm for lunch.
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7.2 Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 2018 |
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Resolution 2019/5 Moved: Member Martin Robinson Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 2018. |
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7.3 Statement of Community Fund Account as at 31 January 2019 |
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Resolution 2019/6 Moved: Chairperson Terry Greening Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 January 2019”. Carried |
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Resolution 2019/7 Moved: Member Martin Robinson Seconded: Member Belinda Ward That the Bay of Islands-Whangaroa Community Board approve the sum of $4,353 (plus GST if applicable) to be paid from the Board’s Community Fund account to Be Free Incorporated for advertising, facilitator fees, administration, refreshments, travel, performance koha and public liability insurance, to support the following Community Outcomes: i. Proud vibrant communities ii. Liveable communities that are healthy, safe, connected and sustainable |
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Resolution 2019/8 Moved: Member Bruce Mills Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board approve the sum of $3,135 to be paid from the Board’s Community Fund account to Kaeo Festival Group for costs associated the logistical costs of running Nga Purapura 2019 as outlined in the application, for the following reason: i) Liveable communities that are healthy, safe, connected and sustainable ii) Proud vibrant communities |
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7.6 Application for Funding - Midway Incorporated Northland Day Services Trust |
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Resolution 2019/9 Moved: Chairperson Terry Greening Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board approve the sum of $13,502 to be paid from the Board’s Community Fund account to Midway Incorporated Northland Day Services Trust for purchase of a moto-med machine and pool lifting device for the Kawakawa Pool, for the following reason: i) Liveable communities that are healthy, safe, connected and sustainable. |
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1 Tabled Document – Additional Information for Funding Application – Midway Incorporated Northland Day Services Trust |
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Resolution 2019/10 Moved: Member Martin Robinson Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board approve the sum of $2,900 to be paid from the Board’s Community Fund account to Pear Tree Paddlers for the hireage of portaloos, microphones and public announcement system, 2 way radios, marquee and St Johns Ambulance for the New Zealand National and Regional School Champs Stand Up Paddle Boarding Championships 2019 for the following reason: i) Proud vibrant communities |
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7.8 Item Left to Lie on the Table - Application for Funding - Russell Tennis Incorporated |
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Moved: Member Martin Robinson Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board a) approve the sum of $20,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Russell Tennis Incorporated for the resurfacing of the tennis court/s with astro-turf, for the following reasons: i. Liveable communities that are healthy, safe, connected and sustainable ii. Proud vibrant communities. b) notes that the astro-turf is not a Council asset and that Council will have no responsibility for its repair, maintenance or replacement. Moved: Member Martin Robinson Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board a) approve the sum of $10,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Russell Tennis Incorporated for the resurfacing of the tennis court/s with astro-turf, for the following reasons: i. Liveable communities that are healthy, safe, connected and sustainable ii. Proud vibrant communities. b) notes that the astro-turf is not a Council asset and that Council will have no responsibility for its repair, maintenance or replacement. The amendment became the substantive motion Resolution 2019/11 Moved: Member Martin Robinson Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board a) approve the sum of $10,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Russell Tennis Incorporated for the resurfacing of the tennis court/s with astro-turf, for the following reasons: i. Liveable communities that are healthy, safe, connected and sustainable ii. Proud vibrant communities. b) notes that the astro-turf is not a Council asset and that Council will have no responsibility for its repair, maintenance or replacement. |
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7.9 Item Left to Lie on the Table - Application for Funding - Vision Kerikeri |
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Resolution 2019/12 Moved: Member Martin Robinson Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board a) uplift the report from the table b) approve the sum of $4,658 (plus GST if applicable) to be paid from the Board’s Community Fund account to Vision Kerikeri for the costs of tree felling and the purchase of timber for steps, for the following reasons: i. Proud, vibrant communities. |
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1 Tabled Document - Additional Information for Funding Application – Vision Kerikeri |
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8.1 Community and Customer Services Activity Report 1 July - 31 December 2018 |
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Resolution 2019/13 Moved: Chairperson Terry Greening Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board receive the report Community and Customer Services Activity Report 1 July - 31 December 2018. |
9 additional papers
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Resolution 2019/14 Moved: Chairperson Terry Greening Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board receives the thank you letter from Friends Rolands Wood and update pictures. |
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1 Tabled Document - Friends of Rolands Wood |
The meeting closed at 2.39 pm.
The minutes of this meeting were confirmed at the Bay of Islands-Whangaroa Community Board meeting held on 15 April 2019.
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CHAIRPERSON