Ordinary Council Meeting Minutes

13 December 2018

 

   MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Thursday, 13 December 2018 AT 10:00 am

 

PRESENT:                   Mayor John Carter (HWTM), Cr Tania McInnes (Deputy Mayor), Cr Ann Court, Cr Sally Macauley, Cr Felicity Foy, Cr Dave Hookway, Cr Colin (Toss) Kitchen, Cr Mate Radich, Cr Kelly Stratford

IN ATTENDANCE:     Terry Greening - Bay of Islands-Whangaroa Community Board, Mike Edmonds - Chairperson of Kaikohe-Hokianga Community Board, Adele Gardner - Chairperson of Te Hiku Community Board, Rachel Smith - Member of Bay of Islands-Whangaroa Community Board, Shaun Reilly - Member of Kaikohe-Hokianga Community Board

STAFF PRESENT:               Shaun Clarke (Chief Executive Officer), Samantha Edmonds (General Manager - Corporate Services), Glenn Rainham (General Manager- Infrastructure & Asset Management Acting), Dean Myburgh (General Manager - District Services), Darrell Sargent (General Manager - Strategic Planning & Policy), Jaime Dyhrberg (Executive Officer), Janice Smith (Chief Financial Officer), George Swanepoel (In-House Counsel), Richard Edmondson (Manager – Communications), Greg Wilson (Manager – District Planning), Sheryl Gavin (Manager – Corporate Planning and Engagement), Paul Carr (Manager – Infrastructure Project Delivery),  Roger Ackers (Manager – Strategy Development), Darren Edwards (Manager – Environmental Services), Emma Pilkington (Senior Policy Advisor), Sarah Trinder (Policy Planner), Laura Atiga-Denham (Research Analyst), Gayle Anderson (Executive Assistant to General Manager), Kim Hammond (Meetings Administrator), Maryn Ashby (Meetings Administrator), Melissa Wood (Meetings Administrator)

1            Prayer

His Worship the Mayor commenced the meeting with a prayer

2            Deputation

Richard Dickinson from Te Hiku Sports Club provided an update on the development of Te Hiku Sports Club.

 

3            Apologies and Declarations of Interest

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That the apology from Cr John Vujcich be accepted.

Cr Tania McInnes noted an interest in relation to item 8.7 – Dog Management Policy and Bylaw 2018, due to a being a Northland Conservation Board Member

 

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Resolution  2018/51

Moved:       Mayor John Carter

Seconded:  Cr Colin (Toss) Kitchen

That Council confirm the minutes of the:

a)         Council meeting held 25 October 2018 as a true and correct record

b)         Deliberations Council meeting held 27 November 2018 as a true and correct record

c)         Extraordinary Council meeting held on 28 November 2018 as a true and correct record

Carried

 

5            Infrastructure and Asset Management Group

5.1         Cable Bay Recreation Reserve - Lease to Doubtless Bay Croquet Club Incorporated

Resolution  2018/52

Moved:       Cr Tania McInnes

Seconded:  Cr Colin (Toss) Kitchen

That the Far North District Council, in its role as administering body of the reserve, and pursuant to its powers under section 54(1)(b) and (c) of the Reserves Act 1977, grants a new lease of part of the Cable Bay recreation reserve being Lot 69 DP 83352 contained in CFR NA39D/282, to the Doubtless Bay Croquet Club Incorporated and that the terms of the lease shall be:

a)      Term: 10 years

Rent: $100 plus GST per annum

Renewal: 5 years

b)      That the clubroom toilets are open to the public only when the leased area is          open to the public and the clubroom is open and unlocked

 

And that the Far North District Council, in its role as the Minister of Conservation’s delegate, consents to the granting of the aforementioned lease.

Carried

 

6            Major item not on the agenda

6.1         Major Item not on the Agenda

Resolution  2018/53

Moved:       Mayor John Carter

Seconded:  Cr Colin (Toss) Kitchen

That the matter of ‘The Incorporation and Shareholding in a Special Purpose Company Northland Adventure Experience Limited’ be considered by Council as a matter for urgent consideration as provided for in Section 46A(7) of the Local Government Official Information and Meetings Act 1987 on the grounds that Council was awaiting additional information from external providers and cannot be delayed until a later date because it is critical that the company be formed and an application to be filed for the Provincial Growth Fund

Carried

7            mayoral announcements

-       Congratulated Cr Colin (Toss) Kitchen on 50 years Fire Brigade Service

-       Top Energy Power Bill

-       Te Wahapu FNDC Reserve

-       Oruru Hall

-       Lake Ohia

-       LGNZ Wellbeing Issues

-       Update on OSH for volunteers

-       Kaeo Water

-       Kaitaia Water

-       Smoothies bore – Waoarohia Catchment

-       Projects and programmes

-       Rates Review

-       Arvida rest home

-       Kerikeri Sports Complex

-       Ventnor Memorial Rawene

-       Bus Stop Kerikeri

-       Development Contributions – a workshop to be held on the 19th December 2018

-       Lake Manuwai

-       Railway/Cycleway verbal update

-       Coopers Beach retirement

-       Ngati Rehia MOU

-       Roading Strategy

-       Staff visit to Waimakariri

-       Terry Greening provided update on Russell Water

8            Strategic Planning and Policy Group

8.1         2019/20 Annual Plan - Consultation Decision

Resolution  2018/54

Moved:       Mayor John Carter

Seconded:  Cr Colin (Toss) Kitchen

That Council does not conduct a formal consultation on its Annual Plan for 2019/20.

In Favour:       Crs John Carter, Tania McInnes, Ann Court, Colin (Toss) Kitchen and Sally Macauley

Against:           Crs Felicity Foy, Dave Hookway, Mate Radich and Kelly Stratford

Carried

 

8.2         Memorial Hall Fees

motion

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That fees for Kaikohe Memorial Hall for 2019/2020 be set as follows:

Corporate & private

Entire complex                                  $300.00       hourly only       $40.00

Supper room and kitchen                 $200.00       hourly only       $30.00

Main hall only                                    $150.00       hourly only       $25.00

Bond                                                  $300.00       hourly only       $40.00

Community groups

Entire complex                                  $150.00       hourly only       $25.00

Supper room and kitchen                 $75.00         hourly only       $20.00

Main hall only                                    $50.00         hourly only       $15.00

Bond                                                  $150.00       hourly only       $25.00

Amendment

Moved:       Cr Dave Hookway

Seconded:  Cr Mate Radich

That fees for Kaikohe Memorial Hall for 2019/2020 be set as follows:

Corporate & private

Entire complex                                  $300.00       hourly only       $40.00

Supper room and kitchen                 $200.00       hourly only       $30.00

Main hall only                                    $150.00       hourly only       $25.00

Bond                                                  $300.00       hourly only       $40.00

Community groups (including NGOs, Government and other not-for-profit organisations)

Entire complex                                  $150.00       hourly only       $25.00

Supper room and kitchen                 $75.00         hourly only       $20.00

Main hall only                                    $50.00         hourly only       $15.00

Bond                                                  $150.00       hourly only       $25.00

 

Cr Dave Hookway declared he had a possible conflict of interest as he hires the hall on behalf of the Northland District Health Board.

Cr Ann Court raised a point of order in regards to Cr Dave Hookway’s conflict of interest.

Cr Dave Hookway then withdrew the possible conflict of interest.

In Favour:       Crs Felicity Foy, Dave Hookway and Mate Radich

Against:           Crs John Carter, Tania McInnes, Ann Court and Kelly Stratford

Abstained:       Crs Colin (Toss) Kitchen, Sally Macauley

lost 3/4

Resolution  2018/55

That fees for Kaikohe Memorial Hall for 2019/2020 be set as follows:

Corporate & private

Entire complex                                $300.00       hourly only     $40.00

Supper room and kitchen              $200.00       hourly only     $30.00

Main hall only                                  $150.00       hourly only     $25.00

Bond                                                 $300.00       hourly only     $40.00

Community groups

Entire complex                                $150.00       hourly only     $25.00

Supper room and kitchen              $75.00         hourly only     $20.00

Main hall only                                  $50.00         hourly only     $15.00

Bond                                                 $150.00       hourly only     $25.00

Carried

The meeting was adjourned from 11.23 am to 11.30 am.

8.3         Amendments to Camping in Public Places Policy

motion

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That Council

a)         Agree to amend the Camping in Public Places Policy by:

i)          Replacing, in Appendix A, Schedule 1:

          ·        Awanui Reserve with Awanui playground carpark; and

          ·        Centre Park, Kaitaia, with Melba Street public toilets rear carpark

                   with a restriction on use of the replacement site to be between 7pm and 7am                             only;

ii)         Correcting errors in the references to legislation in clause 5.

Amendment

Moved:       Cr Felicity Foy

Seconded:  Cr Mate Radich

That Council

a)         Agree to amend the Camping in Public Places Policy by:

i)          Replacing, in Appendix A, Schedule 1:

          ·        Awanui Reserve with Awanui playground carpark

          with a restriction on use of the replacement site to be between 7pm and 7am only;

ii)         Correcting errors in the references to legislation in clause 5.

The amendment became the substantive motion

Resolution  2018/56

That Council

a)         Agree to amend the Camping in Public Places Policy by:

i)          Replacing, in Appendix A, Schedule 1:

        ·      Awanui Reserve with Awanui playground carpark

          with a restriction on use of the replacement site to be between 7pm and 7am only;

          ii)      Correcting errors in the references to legislation in clause 5.

Carried

Attachments tabled at meeting

1     Additional Information - Updated Far North Camping Facilities Maps

 

 

8.4         Notification of the Kerikeri Domain Reserve Management Plan

Resolution  2018/57

Moved:       Cr Tania McInnes

Seconded:  Cr Kelly Stratford

That Council

a)         gives public notice of the Draft Kerikeri Domain Reserve Management Plan in accordance with the Reserves Act 1977, and calls for submissions to the draft plan

b)        delegates to the Bay Of Islands-Whangaroa Community Board the task of hearing and deliberating on submissions received to the Draft Kerikeri Domain Reserve Management Plan.

Carried

 

8.5         District Plan Update

Resolution  2018/58

Moved:       Mayor John Carter

Seconded:  Cr Mate Radich

That the Council receive the report “District Plan Update”.

Carried

 

8.6         District Strategy Work Plan

Resolution  2018/59

Moved:       Cr Tania McInnes

Seconded:  Cr Sally Macauley

That Council approve the work plan for the development of the District Strategy.

Carried

 

8.7         Dog Management Policy and Bylaw 2018

motion

Moved:       Mayor John Carter

Seconded:  Cr Tania McInnes

That the Council:

a)         Pursuant to section 10 of the Dog Control Act 1996 and every other enabling power and authority, adopts the Far North District Council Dog Management Policy 2018 contained in Attachment 1, to come into effect on 4 February 2019;  

b)         Repeals the Policy on Dogs 2006 with effect from 4 February 2019;

c)         Pursuant to section 20 of the Dog Control Act 1996 and every other enabling power and authority, makes a bylaw entitled the Far North District Council Dog Management Bylaw 2018 contained in Attachment 1, to come into effect on 4 February 2019;

d)         Revokes the Dog Control Bylaw 2006 with effect from 4 February 2019; and

e)         Authorises the Chief Executive to make any minor edits or amendments to the Policy or Bylaw to correct any spelling or typographical errors and/or to reflect decisions made by Council at this meeting.

Amendment

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That the Council:

a)         Pursuant to section 10 of the Dog Control Act 1996 and every other enabling power and authority, adopts the Far North District Council Dog Management Policy 2018 contained in Attachment 1, to come into effect on 4 February 2019;  

b)         Repeals the Policy on Dogs 2006 with effect from 4 February 2019;

c)         Pursuant to section 20 of the Dog Control Act 1996 and every other enabling power and authority, makes a bylaw entitled the Far North District Council Dog Management Bylaw 2018 contained in Attachment 1, to come into effect on 4 February 2019;

d)         Revokes the Dog Control Bylaw 2006 with effect from 4 February 2019; and

e)         Authorises the Chief Executive to make any minor edits or amendments to the Policy or Bylaw to correct any spelling or typographical errors and/or to reflect decisions made by Council at this meeting and that a report be provided to Council when changes are made.

f)          Approve that pages 5 and 7 from the additional documentation tabled at the meeting be inserted into the Dog Policy.

g)         Approve that page 5 of 20 of the Dog Management Policy should state – All reserves, unless specified elsewhere in this schedule are on leash.

h)         Approve that page 5 of 20 under special character rules Te Wahapu Scenic Reserve, The Pipiroa Scenic Reserve and Pipiroa Wetland Recreation Reserve be prohibited all year around, except in the carpark and Okiato-Russell Coastal Walkway which are on-leash. Request staff undertake consultation with the community and report back to Council on areas that could be made off leash.

i)          Approve that page 7 of 20 under Off-Leash and Under Control table be changed to say Kerikeri –

i) Rolands Wood, 240 Kerikeri Inlet Road, Kerikeri

ii) Kerikeri – Sammaree Place Reserve, Kerikeri

iii) Kerikeri – Waitotara Reserve, Waipapa Road, ,Kerikeri

vi) Kaikohe – Old Landfill at Lindvart Park, Recreation Road, Kaikohe

v) Waipapa Domain – Harmony Lane, Waipapa – (unless being used for sport or recreation purposes when dogs are required to be on-leash)

In Favour:       Crs John Carter, Tania McInnes, Ann Court, Felicity Foy, Colin (Toss) Kitchen, Sally Macauley, Mate Radich and Kelly Stratford

Against:           Cr Dave Hookway

carried 8/1

The amendment became the substantive motion

Resolution  2018/60

That the Council:

a)         Pursuant to section 10 of the Dog Control Act 1996 and every other enabling power and authority, adopts the Far North District Council Dog Management Policy 2018 contained in Attachment 1, to come into effect on 4 February 2019;  

b)         Repeals the Policy on Dogs 2006 with effect from 4 February 2019;

c)         Pursuant to section 20 of the Dog Control Act 1996 and every other enabling power and authority, makes a bylaw entitled the Far North District Council Dog Management Bylaw 2018 contained in Attachment 1, to come into effect on 4 February 2019;

d)         Revokes the Dog Control Bylaw 2006 with effect from 4 February 2019; and

e)         Authorises the Chief Executive to make any minor edits or amendments to the Policy or Bylaw to correct any spelling or typographical errors and/or to reflect decisions made by Council at this meeting and that a report be provided to Council when changes are made.

f)          Approve that pages 5 and 7 from the additional documentation tabled at the meeting be inserted into the Dog Policy.

g)         Approve that page 5 of 20 of the Dog Management Policy should state – All reserves, unless specified elsewhere in this schedule are on leash.

h)         Approve that page 5 of 20 under special character rules Te Wahapu Scenic Reserve, The Pipiroa Scenic Reserve and Pipiroa Wetland Recreation Reserve be prohibited all year around, except in the carpark and Okiato-Russell Coastal Walkway which are on-leash. Request staff undertake consultation with the community and report back to Council on areas that could be made off leash.

i)          Approve that page 7 of 20 under Off-Leash and Under Control table be changed to say Kerikeri –

i) Rolands Wood, 240 Kerikeri Inlet Road, Kerikeri

ii) Kerikeri – Sammaree Place Reserve, Kerikeri

iii) Kerikeri – Waitotara Reserve, Waipapa Road, ,Kerikeri

vi) Kaikohe – Old Landfill at Lindvart Park, Recreation Road, Kaikohe

v) Waipapa Domain – Harmony Lane, Waipapa – (unless being used for sport or recreation purposes when dogs are required to be on-leash)

Carried

Attachments tabled at meeting

1     Additional Information - Dog Management Policy and Bylaw 2018

 

 

8.8         Alcohol Control Bylaw 2018 - Adoption

Resolution  2018/61

Moved:       Cr Kelly Stratford

Seconded:  Mayor John Carter

That Council:

a)      Determines, under section 155 of the Local Government Act 2002, the Alcohol Control Bylaw 2018:

i.        Is the most appropriate form of bylaw, and

ii)      Does not give rise to any implications under the New Zealand Bill of Rights Act 1990;

b)      Determines, under section 147A of the Local Government Act 2002:

i)       The Alcohol Control Bylaw 2018 can be justified as a reasonable limitation on        people’s rights and freedoms, and

ii)      A high level of crime or disorder caused, or made worse, by alcohol      consumption, is likely to arise in areas of the Far North District if the Alcohol     Control Bylaw 2018 is not made, and

iii)      The Alcohol Control Bylaw 2018 is appropriate and proportionate in the light of              that likely crime or disorder;

c)      Makes the Alcohol Control Bylaw 2018 contained in attachment 1 to come into effect on 19 December 2018;

d)      Declares, in accordance with clauses 6.1 and 7.1 of the Alcohol Control Bylaw 2018,       the    areas in section 6 of “additional information to Alcohol Control Bylaw 2018” to       be permanent     alcohol control areas; 

e)      Authorises the Chief Executive to make any necessary minor edits or amendments to    the           Alcohol Control Bylaw 2018 to correct spelling or typographical errors or to           reflect decisions made by Council at its meeting on 13 December 2018.

Councillor Court and Hookway requested their votes be recorded.

Against:           Cr Ann Court

Abstained:       Crs Dave Hookway

Carried

 

8.9         Council - Iwi Governance Relationship

Resolution  2018/62

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That Council

a)      Endorses the draft Agreement document between the Mayoral Forum and Te Kahu O Taonui.

b)      Delegates authority to the Mayor to sign the Agreement on behalf of Council.

c)      Notes that the Mayor and delegation will attend the signing ceremony in February 2019

Carried

The meeting was adjourned from 1.17 pm to 1.45 pm.

9            Corporate Services Group

 

9.1         Council's Direction Sought Regarding Consultations for Te Kao Water Scheme Loans

motion

Moved:       Mayor John Carter

Seconded:  Cr Tania McInnes

That Council 

a)         Revokes its previous resolution made at the Council meeting on 24 May 2018 “that council consults with Te Kao community on an interest free loan for those who wish to take up the offer”

b)         approves a grant of $371,000 to achieve affordable potable water in Te Kao for the purchase and installation of (up to) two 25,000 litre rainwater tanks for approximately 65 properties currently connected to the Doubtless Bay Water Supply Company Ltd’s water supply scheme at Te Kao.

c)         delegates to the Chief Executive Officer the ability to negotiate and conclude an agreement for the administration of the grant of $371,000 with a suitable entity on Council’s behalf.

Amendment

Moved:       Cr Tania McInnes

Seconded:  Cr Kelly Stratford

Agrees that the item ‘Council’s Direction Sought Regarding Consultation for Te Kao Water Scheme Loans’ to be left to lie on the table until further information can be provided.

The amendment became the substantive motion

Resolution  2018/63

Agrees that the item ‘Council’s Direction Sought Regarding Consultation for Te Kao Water Scheme Loans’ to be left to lie on the table until further information can be provided.

Carried

 

9.2         Exemption to be granted - Section 7 of the Local Government Act 2002 - Council Controlled Organisations

Resolution  2018/64

Moved:       Mayor John Carter

Seconded:  Cr Colin (Toss) Kitchen

That Council

a)         grant the following exemptions under Section 7 of the Local Government Act 2002:

i)          Roland’s Wood Trust is exempt under Section 7(3)-(5) of the Local Government Act 2002 on the grounds that the Trust is considered to be “a small organisation”;

ii)         Te Ahu Charitable Trust is exempt under Section 7(3)-(5) of the Local Government Act 2002 on the grounds that the Trust is considered to be “a small organisation”;

iii)       Pou Herenga Tai Twin Coast Cycle Trail Charitable Trust is exempt under Section 7(3)-(5) of the Local Government Act 2002 on the grounds that the Trust is considered to be “a small organisation;

b)        where the Trust Deeds requires financial statements to be prepared and an auditor appointed, the organisations are not exempted from these requirements and audited accounts must be presented to Council within six (6) months of the organisation’s balance date.

Carried

 

9.3         Confirmation of Formal Meeting Calendar 2019

Resolution  2018/65

Moved:       Cr Ann Court

Seconded:  Cr Tania McInnes

That Council:

a)         adopts the amended 2019 Formal Meeting Calendar (A2268437)

b)        delegates authority to the Chief Executive to amend the Formal Meeting Calendar if required

Carried

 At 2:15 p.m., Mayor John Carter left the meeting and Cr Tania McInnes took the Chair.

 

9.4         The Incorporation and Shareholding in a Special Purpose Company Northland Adventure Experience Limited

motion

Moved:       Cr Tania McInnes

Seconded:  Cr Kelly Stratford

That Council

a)      agrees to the incorporation of a registered limited liability company and the holding of 24% of   the shares in NAX Ltd and approves the company applying for charitable status.

b)      Council approve the appointment of His Worship the Mayor John Carter be appointed a director in the first instance.

c)      Clauses i) and ii) are subject to the approval and adoption of a shareholders agreement/constitution which clearly identifies that the voting rights reflect the proposed shareholding, and which also clearly identifies that Council has no ability to veto a decision.

Amendment

Moved:       Cr Kelly Stratford

Seconded:  Cr Mate Radich

That Council

a)      agrees to the incorporation of a registered limited liability company and the holding of 24% of   the shares in NAX Ltd and approves the company applying for charitable status.

b)      Council approve the appointment of His Worship the Mayor  as “John Carter” to be appointed a director in the first instance, noting the indemnity of Far North District Council once the           appointment to NAX Ltd is made.

c)      Clauses a) and b) are subject to the approval and adoption of a shareholders          agreement/constitution which clearly identifies that the voting rights reflect the proposed           shareholding

d)      notes that

          i) there will be no costs to council except to establish a company

          ii) there will be no automatic transfer of ratepayers sourced funding to the Bay of   Islands        Vintage Railway Trust on completion of the company

          iii) the company may not expose the Council to financial liabilities without agreement

          iv) no assumptions are made at this point about utilisation of Far North District Council     workforce for project management by NAX Ltd.

The amendment became the substantive motion

Resolution  2018/66

That Council

a)      agrees to the incorporation of a registered limited liability company and the holding of 24% of the shares in NAX Ltd and approves the company applying for charitable   status.

b)      Council approve the appointment of His Worship the Mayor  as “John Carter” to be       appointed a director in the first instance, noting the indemnity of  Far North District          Council once the appointment to NAX Ltd is made.

c)      Clauses a) and b) are subject to the approval and adoption of a shareholders           agreement/constitution which clearly identifies that the voting rights reflect the     proposed shareholding

d)      notes that

          i) there will be no costs to council except to establish a company

          ii) there will be no automatic transfer of ratepayers sourced funding to the Bay of Islands Vintage Railway Trust on completion of the company

          iii) the company may not expose the Council to financial liabilities without agreement

          iv) no assumptions are made at this point about utilisation of Far North District     Council workforce for project management by NAX Ltd.

Crs Ann Court and Felicity Foy requested their votes against the motion be recorded.

carried

 

At 2:17 p.m., Cr Dave Hookway left the meeting.

At 2.48 p.m., Cr Mate Radich left the meeting. At 3:00 p.m., Cr Mate Radich returned to the meeting.

At 3:00 p.m., Mayor John Carter returned to the meeting and resumed the chair.

10          Chief Executive Officer

10.1       Chinese Economic Development Visit report

Resolution  2018/67

Moved:       Mayor John Carter

Seconded:  Cr Sally Macauley

That the Council receive the report on the Chinese Economic Development Visit.

Carried

At 3:04 p.m., Cr Tania McInnes left the meeting.

10.2       CEO Report to Council: 1 October - 30 November 2018

Resolution  2018/68

Moved:       Mayor John Carter

Seconded:  Cr Mate Radich

That the Council receive the report CEO Report to Council: 1 October - 30 November 2018

Carried

11          Information Reports

11.1       Resident Opinion Survey 2017/2018

Resolution  2018/69

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That the Council receive the report “Resident Opinion Survey 2017/2018”.

Carried

 

12          Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2018/70

Moved:       Mayor John Carter

Seconded:  Cr Ann Court

That the public be excluded from the following parts of the proceedings of this meeting.

a)      The general subject matter of each matter to be considered while the public is           excluded, the reason for passing this resolution in relation to each matter, and the           specific grounds under section 48 of the Local Government Official Information and           Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

10.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.2 - Direct appointment for Dust Seal Extension 2018-2019 Contract 7/18/304

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.3 - Desludging of Kaitaia Wastewater Treatment Plant's Pond 1

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

10.4 - Paihia Waste Water Treatment Plant Upgrade

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7                 

b)      That Adele Gardner - Chairperson Te Hiku Community Board; Mike Edmonds -           Chairperson Kaikohe-Hokianga Community Board; Terry Greening - Chairperson Bay           of Islands-Whangaroa Community Board and Seth Sirestarajah (Senior Project           Consultant) be permitted to remain at this meeting after the public has been excluded,           because of their knowledge of local wards. This knowledge, which will be of           assistance in relation to the matters to be discussed, is relevant to that matter           because they advocate for and represent local community views.

Carried

 

 

16          Confirmation of Decision and Information in Public Meeting

Resolution  2018/64

Moved:       Mayor John Carter

Seconded:  Cr Kelly Stratford

That Council

a)    confirms that that information contained in the part of the meeting held with the public excluded will not be restated in public meeting

b)    following decisions contained in the part of the meeting held with the public excluded are to be restated in public meeting

Item 10.2 DIRECT APPOINTMENT FOR DUST SEAL EXTENSION 2018-2019 CONTRACT 7/18/304

That Council:

a)      approve the Procurement Plan for Dust Seal Extensions 2018-19 Package and direct appointment of the FNDC Contract 7/18/304 - Dust Seal Extensions 2018-19 Package to Broadspectrum Ltd

b)      the budget of $REDACTED excluding GST (inclusive of $REDACTED contingency) be delegated to the General Manager Infrastructure and Asset Management.

Item 10.3 DESLUDGING OF KAITAIA WASTEWATER TREATMENT PLANTS POND 1

That the Council, following the recommendation of the Procurement Board:

a)      approve the direct award to Conhur Limited to desludge Kaitaia Wastewater Treatment          Plant’s Pond 1 to the value of $REDACTED

b)      approve Broadspectrum to manage the works to the value of $REDACTED

Carried

 

Note - His Worship the Mayor requested that thanks to Samantha Edmonds and her contribution to the Far North District Council be noted.

17          Meeting Close

The meeting closed at 3.55 pm.

 

The minutes of this meeting were confirmed at the Ordinary Council meeting held on 25 February 2019.

 

...................................................

CHAIRPERSON