Kaikohe-Hokianga Community Board Meeting Minutes

7 November 2018

 

   MINUTES OF Far North District Council
Kaikohe-Hokianga Community Board Meeting
HELD AT THE
Council Chamber, Memorial Avenue, Kaikohe
ON
Wednesday, 7 November 2018 AT 10:30 am

 

PRESENT:              Chairperson Mike Edmonds, Cr John Vujcich, Member Emma Davis, Member Shaun Reilly, Member Louis Toorenburg, Member Kelly van Gaalen

STAFF PRESENT: Tanya Nowell - Team Leader, Infrastructure Programmes, Infrastructure & Asset Management, Aaron Reilly - Lighting & Transport Operations Specialist, Infrastructure & Asset Management, Robert Willoughby - Community Development Advisor, Strategic Planning & Policy, Maryn Ashby - Meetings Administrator.

1            Public Forum

Ana Bisset and Dave Adams - Representative from Hokianga Memorial RSA Inc, Agenda item 8.5 refers

Rob Pink - Representative from Rawene Primary School, Agenda item 6.9 refers

Jude De Angelo - requests the support of the Board to seek assistance from local MP’s to help clean up the streams in the western ward.

Sam Morgan - Representative from Epilepsy New Zealand, Agenda item, speaking to item 6.6,

Rawiri Love, Smiley Campaign - ‘Get Fit Kaikohe’ to promote all ages to take part in exercise.

Adrienne Tari, Pou Herenga Tai Twin Coast Cycle Trial Mural Project update.

Cheryl Smith, Rural Travel Fund recommendations.

2            Apologies and conflicts of Interest

Apology

Resolution  2018/39

That the apology received from Alan Hessell be accepted and leave of absence granted.

Carried

 

3            Confirmation of Previous Minutes

3.1         Confirmation of Previous Minutes

Resolution  2018/40

That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 3 October 2018 be confirmed as a true and correct record.

Note Corrections:

Item 4.2 - Lost vote 2/3

Remove acronym Cr

Carried

 

4            Infrastructure and Asset Management Group

4.1         Kaikohe - Hokianga Ward 2018/19 New Amenity Light Budget Allocation

Resolution  2018/41

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board notes the report for new amenity lights for the 2018/2019 financial year.

Carried

 

5            Strategic Planning and Policy Group

5.1         Proposed Basketball Court for Memorial Park

Resolution  2018/42

Moved:       Chairperson Mike Edmonds

Seconded:  Member Kelly van Gaalen

That the Kaikohe-Hokianga Community Board receive the progress report for the Proposed Basketball Court for Memorial Park

Suspension of Standing Orders

Moved:       Chairperson Mike Edmonds

Seconded:  Member Emma Davis

A motion was moved that the Kaikohe-Hokianga Community Board suspend standing orders.

Resumption of Standing Orders

Moved:       Chairperson Mike Edmonds

Seconded:  Cr John Vujcich

A motion was moved that Kaikohe-Hokianga Community Board resume standing orders.

Carried

The meeting was adjourned from 12.25 pm to 1.37 pm

5.2         Events Investment Funding Decisions for the 2018/19 Financial Year

Resolution  2018/43

Moved:       Cr John Vujcich

Seconded:  Member Shaun Reilly

That the Kaikohe-Hokianga Community Board receive the report Events Investment Funding Decisions for the 2018/19 Financial Year.

Carried

 

 

6            Corporate Services Group

6.1         Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2018

Resolution  2018/44

Moved:       Cr John Vujcich

Seconded:  Member Louis Toorenburg

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Statement of Community Fund Account as at 30 September 2018.

Carried

 

6.2         Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2018

Resolution  2018/45

Moved:       Cr John Vujcich

Seconded:  Member Shaun Reilly

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Statement of Financial Performance Activities by Ward for the period ending 30 September 2018.

Carried

 

6.3         Funding Project Report

Resolution  2018/46

Moved:       Chairperson Mike Edmonds

Seconded:  Member Shaun Reilly

That the Kaikohe-Hokianga Community Board note the project report from Pioneer Village Kaikohe.

Carried

 

6.4         Chairperson and Members Report

Resolution  2018/47

Moved:       Chairperson Mike Edmonds

Seconded:  Member Shaun Reilly

a)That the Kaikohe-Hokianga Community Board note the report from the Chairperson.

b)That the Board funds - out of its placemaking budget - an investigation to price the reinstatement and ongoing maintenance of the under veranda lighting system in Kaikohe, up to a maximum of $1280 + GST and that the chair be delegated to work with Council staff to organise this.

c)That the Board host a Kaikohe Leaders Forum in early 2019 and delegate decision-making authority in regards to this event to Kelly van Gaalen and Mike Edmonds.

Amendment

Moved:       Chairperson Mike Edmonds

Seconded:  Member Shaun Reilly

a)That the Kaikohe-Hokianga Community Board note the report from the Chairperson.

b)That the Board funds - out of its placemaking budget - an investigation to price the reinstatement and ongoing maintenance of the under veranda lighting system in Kaikohe, up to a maximum of $1280 + GST and that the chair be delegated to work with Council staff to organise this. Furthermore the Board would like the discussion for a targeted rate for the ongoing maintenance and operation to be undertaken between Council and affected parties

c)That the Board host a Kaikohe Leaders Forum in early 2019 and delegate decision-making authority in regards to this event to Kelly van Gaalen and Mike Edmonds.

Carried

 

Major Item not on the Agenda

Resolution  2018/48

Moved:       Chairperson Mike Edmonds

Seconded:  Cr John Vujcich

That the Kaikohe-Hokianga Community Board resolves to consider the item “Memorial Hall Fees” not on the agenda as a matter of urgent consideration as provided for in Section 46A(7) of the Local Government Official Information and Meetings Act 1987 notes the item was not on the agenda because an administration error occurred in the collating of the Kaikohe-Hokianga Community Board agenda for the 7 November 2018 meeting, the report cannot be delayed until a subsequent meeting because the Council is in the process of setting fees and charges for 2019-2020. Council has agreed that the Kaikohe- Hokianga Community Board will recommend the fees for the Memorial Hall and this must be discussed at this meeting as the next will not meet the deadline.

Carried

 

6.5         Memorial Hall Fees

Resolution  2018/49

Moved:       Chairperson Mike Edmonds

Seconded:  Cr John Vujcich

That the Kaikohe-Hokianga Community Board recommends to Council that fees for Memorial Hall remain as per 2018/19.

Carried

 

6.6         Funding Application - Hokianga Memorial RSA Inc

Resolution  2018/50

Moved:       Member Shaun Reilly

Seconded:  Member Emma Davis

That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $2500 (plus GST if applicable) to be paid from the Board’s Community Fund account to Hokianga Memorial RSA Inc to assist with the cost involved in commemorating the 100th Anniversary of signing the Armistice Treaty for the following reasons:

i)      Support and value all people, especially the young, the elderly, and people with disabilities

ii)     Build strong relationships, common vision, values and purpose to create cohesive communities

Carried

 

 

6.7         Funding Application - Epilepsy Association New Zealand

Resolution  2018/51

Moved:       Member Louis Toorenburg

Seconded:  Member Shaun Reilly

That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy authorise the sum of $1000.00 (plus GST if applicable) to be paid from the Board’s Community Fund account to Epilepsy New Zealand toward the purchase of a field service vehicle for providing services to the Northland region to support the following Community Outcomes:

     i. Proud vibrant communities

          ii. Liveable communities that are healthy, safe, connected and sustainable

Carried

 

6.8         Funding Application - Kaikohe & Districts Sportsville Inc

Resolution  2018/52

Moved:       Member Shaun Reilly

Seconded:  Chairperson Mike Edmonds

That the Kaikohe-Hokianga Community Board, in considering the provisions of the Community Grant Policy, decline to fund Kaikohe & Districts Sportsville Inc funding application.

Carried

 

6.9         Funding Application - Kaikohe Rugby Football Club and Sports Inc

Resolution  2018/53

Moved:       Cr John Vujcich

Seconded:  Member Shaun Reilly

That the Kaikohe-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $1245 (plus GST if applicable) to be paid from the Board’s Community Fund account to Kaikohe Rugby Football and Sports
Club to assist with the cost of a resource consent application and consent exemption to support the following Community Outcomes:

a)      Proud, vibrant communities

Carried

Chairperson Mike Edmonds declared a conflict of interest in relation to item 6.9, and removed himself from the discussion.

Deputy Chairperson Emma Davis took the chair, Chairperson Mike Edmonds returned to the Chair after the motion was carried.

 

Major Item not on the Agenda

Resolution  2018/54

Moved:       Chairperson Mike Edmonds

Seconded:  Cr John Vujcich

That the Kaikohe-Hokianga Community Board resolves to consider the item “Hokianga Christmas in the Park - Funding Application” not on the agenda as a matter of urgent consideration as provided for in Section 46A(7) of the Local Government Official Information and Meetings Act 1987 notes the item was not on the agenda because an administration error occurred in the collating of the Kaikohe-Hokianga Community Board agenda for the 7 November 2018 meeting, the report cannot be delayed until a subsequent meeting because the funding application would be retrospective.

 Carried

 

6.10       Funding Application - Hokianga Christmas in the Park 2018

Resolution  2018/55

Moved:       Member Louis Toorenburg

Seconded:  Cr John Vujcich

That the Kaikoh-Hokianga Community Board in considering the provisions of the Community Grant Policy, authorise the sum of $2650 (plus GST if applicable) to be paid from the Board’s Community Fund account to Rawene Primary School to assist with the cost of the Hokianga Christmas in the Park 2018 to support the following Community Outcomes:

a)      Proud, vibrant communities

Carried

 

6.11       Rural Travel Funding Project Reports

Resolution  2018/56

Moved:       Member Louis Toorenburg

Seconded:  Member Shaun Reilly

That the Kaikohe-Hokianga Community Board note the Rural Travel Project Reports from:

a) Te Kura Taumata o Panguru

b) Kaikohe AFC Incorporated

c) Mid North United Sports

d) Parafed Norhland

Carried

 

6.12       Rural Travel Funding - Applications Summer round 2018/19

Resolution  2018/57

Moved:       Cr John Vujcich

Seconded:  Member Shaun Reilly

That the Kaikohe-Hokianga Community Board allocates funding in accordance with the recommendations received from Sport Northland as follows:

a)      Kaikohe Rugby Football and Sports Club Inc                                              $1300

Carried

 

Additional Information

Resolution  2018/58

Moved:       Chairperson Mike Edmonds

Seconded:  Cr John Vujcich

That the Board notes the following additional information tabled at the meeting:

1. Additional information, agenda 8.10 refers

Carried

 

7            Meeting Close

The Meeting closed at 3.20 pm

 

The minutes of this meeting were confirmed at the Kaikohe-Hokianga Community Board Meeting held on 5 December 2018.

 

...................................................

CHAIRPERSON