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28 November 2018 |
MINUTES
OF Far North District Council
Infrastructure Network
Committee Meeting
HELD AT THE Te Ahu,
Corner Matthews Avenue and South Road, Kaitaia
ON Wednesday, 28
November 2018 AT 1:06 pm
PRESENT: Cr Ann Court (Chairperson), Mayor John Carter (HWTM), Cr Felicity Foy, Cr John Vujcich, Cr Kelly Stratford, Cr Mate Radich, Member Adele Gardner, Member Terry Greening, Member Mike Edmonds
IN ATTENDANCE:
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Andy Finch (General Manager Infrastructure and Asset Management), Dean Myburgh (General Manager – District Services), Glenn Rainham (Manager – Alliances), Roger Ackers (Manager – Strategy Development), Wil Pille (Manager – Transport Operations), Tim Elliott (Team Leader – Road Safety), Simon Millichamp (Solid Waste Engineer), Darren Edwards (Manager – Compliance & Resource Consents), Kate Barnes (Governance Support Team Leader) Kim Hammond (Meetings Administrator), Maryn Ashby (Meetings Administrator)
1 Apologies and Declarations of Interest
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Committee Resolution 2018/24 Moved: Cr Ann Court Seconded: Mayor John Carter That apologies from Cr Dave Hookway and Cr Macauley be received and accepted. |
Nil
3 Confirmation of Previous Minutes
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Committee Resolution 2018/25 Moved: Cr Ann Court Seconded: Member Terry Greening That the Infrastructure Network Committee confirm that the minutes of the meeting held 27 September 2018 are a true and correct record. |
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Committee Resolution 2018/26 Moved: Cr Ann Court Seconded: Cr Kelly Stratford A motion was moved that the Committee suspend standing orders 3.5 Rules for Debate, to allow debate. |
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Committee Resolution 2018/27 Moved: Cr Ann Court Seconded: Cr Mate Radich A motion was moved that Council resume standing orders. |
4 Kaikohe-Hokianga Community Board
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Committee Resolution 2018/28 Moved: Member Mike Edmonds Seconded: Cr John Vujcich That the Infrastructure Network Committee approve the following proposed changes to Disability Parking 1. Broadway (SH12), Kaikohe. Remark scheduled disability park near Westpac Bank 2. Broadway (SH12), Kaikohe. Provide new disability park, schedule, sign and mark outside Post Office 3. Broadway (SH12), Kaikohe. Provide dropped kerb, reschedule and remark disability park near paint shop 4. Dickeson Street, Kaikohe. Remark existing disability parks X2 5. Broadway (SH12), Kaikohe. Schedule and remark existing disability park 6. Broadway (SH12), Kaikohe. Remove unscheduled disability park 7. Clendon Esplanade, Rawene. Remove unscheduled disability park 8. Clendon Esplanade, Rawene. Provide new disability park outside Four Square 9. Kohukohu Road, Kohukohu. Provide new disability park outside Post Office 10. Kohukohu Road, Kohukohu. Provide new disability park inland side Providing that the resulting carparks conform to the relevant New Zealand or International standards. |
5 Infrastructure and Asset Management Group
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Committee Resolution 2018/29 Moved: Cr Ann Court Seconded: Member Adele Gardner That the Infrastructure Network Committee receive the report Infrastructure and Asset Management Update |
At 1:42 p.m., Mayor John Carter left the meeting. At 1:44 p.m., Mayor John Carter returned to the meeting.
At 2:03 p.m., Cr Kelly Stratford left the meeting. At 2:07 p.m., Cr Kelly Stratford returned to the meeting.
At 2:07 p.m., Cr Ann Court left the meeting. At 2:08 p.m., Cr Ann Court returned to the meeting.
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Committee Resolution 2018/30 Moved: Cr Ann Court Seconded: Cr Kelly Stratford A motion was moved that Council suspend standing orders 3.5 Rules for Debate, to allow debate. |
At 2:21 p.m., Cr Felicity Foy left the meeting. At 2:23 p.m., Cr Felicity Foy returned to the meeting.
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Committee Resolution 2018/31 Moved: Cr Ann Court Seconded: Mayor John Carter A motion was moved that Council resume standing orders. |
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Committee Resolution 2018/32 Moved: Cr Ann Court Seconded: Mayor John Carter That the Infrastructure Network Committee: a) approves the end to collecting and recycling of lower grade plastic (grade 3 to 7) at Council recycling facilities from 1 December 2018 until national guidance or sustainable markets for lower grade plastics become available. b) approves the development and implementation of a communication plan outlining the changes. |
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Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee: a) approve the expenditure of $196,724 (excluding GST) on upgrading work to the Oruru Hall, the work content and timing to be agreed with the Oruru and Inland Valley’s Association (OVIA) b) approve delegation to the Te Hiku Community Board to reach agreement with the Oruru and Inland Valley’s Association (OVIA) for divestment of Oruru Hall. Moved: Member Adele Gardner Seconded: Cr Kelly Stratford That the Infrastructure Network Committee: a) approve the expenditure of $272,000 (excluding GST) on upgrading work to the Oruru Hall, the work content and timing to be agreed with the Oruru and Inland Valley’s Association (OVIA) b) approve delegation to the Te Hiku Community Board to reach agreement with the Oruru and Inland Valley’s Association (OVIA) for divestment of Oruru Hall. LOST Committee Resolution 2018/33 Moved: Cr Ann Court Seconded: Cr John Vujcich That the Infrastructure Network Committee: a) approve the expenditure of $196,724 excl GST on upgrading work to the Oruru Hall, the work content and timing to be agreed with the Oruru and Inland Valley’s Association (OVIA) b) approve delegation to the Te Hiku Community Board to reach agreement with the Oruru and Inland Valley’s Association (OVIA) for divestment of Oruru Hall. |
At 2:47 p.m., Member Terry Greening left the meeting. At 2:49 p.m., Member Terry Greening returned to the meeting.
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Committee Resolution 2018/34 Moved: Cr Ann Court Seconded: Mayor John Carter That the Infrastructure Network Committee receives the report Sludge Strategy Progress Report #1. |
At 2:53 p.m., Mayor John Carter left the meeting. At 2:58 p.m., Mayor John Carter returned to the meeting.
RESOLUTION TO EXCLUDE THE PUBLIC
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Committee Resolution 2018/35 Moved: Cr Ann Court Seconded: Member Adele Gardner That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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At 3:06 p.m., Cr Felicity Foy left the meeting. At 3:08 p.m., Cr Felicity Foy returned to the meeting.
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Committee Resolution 2018/36 Moved: Cr Ann Court Seconded: Cr Felicity Foy That the Committee confirms that the a) information contained in the part of the meeting held with public excluded regarding the below is not to be restated in public meeting i. Extension of contract 5/13/001 – The Provision of Security Services ii. Extension of contract 7/15/601 – Operation of Russell Landfill and Recycling Facility iii. Extension of contract 7/14/600 – Education and Promotion of Waste Minisation and Sustainability Practices within the Far North District b) following decisions contained in the part of the meeting held with the public excluded are to be restated in public meeting 1.1 Extension of contract 5/13/001 – The Provision of Security Services Moved: Cr Ann Court Seconded: Cr Kelly Stratford
That the Infrastructure Network Committee: a) approves the extension of Contract 5/13/001 for the provision of security services with ADT Security, A1 Security and First Security, for a period of eighteen months from 1 July 2018 to 31 January 2020 at an estimated cost of $400,942.50. b) delegates to the Chief Executive Officer the contingency sum of $22,964 to be expended as required to cover any price fluctuation.
1.2 Extension of Contract 7/15/601 - Operation of Russell Landfill and Recycling Facility Committee Resolution 2018/38 Moved: Cr Ann Court Seconded: Member Terry Greening That the Infrastructure Network Committee authorise the extension of Contract 7/15/601 to Broadspectrum Ltd. by one year from January 2019 to January 2020.
1.3 Extension of Contract 7/14/600 - Education and Promotion of Waste Minimisation and Sustainability Practices within the Far North District Moved: Cr Ann Court Seconded: Cr Mate Radich That the Infrastructure Network Committee authorise the extension of Contract 7/14/600 to CBEC Ecosolutions by one year from January 2019 until January 2020.
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Darren Edwards (Manager – Compliance & Resource Consents) - provided a verbal update on the Kaitaia and the Ngawha Dog Pounds.
Shaun Clarke (Chief Executive Officer) provided a verbal update on the Kerikeri Sports Land Acquisition.
Simon Millichamp (Solid Waste Engineer) provided a verbal update on the Waipapa Transfer Station.
His Worship the Mayor and Shaun Clarke (Chief Executive Officer) provided a verbal update on Coopers Beach Consent.
Cr Ann Court provided a verbal update on the Northland Transport Alliance Field Trip feedback.
Roger Ackers (Manager – Strategy Development) provided a verbal update on the Roading Strategy.
The meeting closed at 3.36 pm.
The minutes of this meeting were confirmed at the Infrastructure Network Committee meeting held on 21 March 2019.
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CHAIRPERSON