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Governance and Strategic Relationships Committee Meeting Minutes |
28 November 2018 |
MINUTES
OF Far North District Council
Governance and
Strategic Relationships Committee Meeting
HELD AT THE Te Ahu,
Corner Matthews Avenue and South Road, Kaitaia
ON Wednesday, 28
November 2018 AT 10:34 am
PRESENT: Cr Tania McInnes (Deputy Mayor), Mayor John Carter (HWTM), Cr Ann Court, Cr Colin (Toss) Kitchen, Cr John Vujcich, Cr Kelly Stratford
IN ATTENDANCE: Cr Mate Radich – from 10.59 am, Cr Felicity Foy – from 11.24 am,
STAFF PRESENT: Shaun Clarke (Chief Executive Officer), Samantha Edmonds (General Manager Corporate Services), Andy Finch (General Manager Infrastructure and Asset Management), Jaime Dyhrberg (Executive Officer), Glenn Rainham (Alliances Manager), Kate Barnes (Governance Support Team Leader), Kim Hammond (Meetings Administrator), Maryn Ashby (Meetings Administrator)
1 Apologies and Declarations of Interest
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Committee Resolution 2018/1 Moved: Mayor John Carter Seconded: Cr Colin (Toss) Kitchen That apologies from Cr Dave Hookway and Cr Sally Macauley be received and accepted. |
3 Confirmation of Previous Minutes
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Committee Resolution 2018/2 Moved: Cr Ann Court Seconded: Cr Colin (Toss) Kitchen That the Governance and Strategic Relationships Committee confirm the minutes of the meeting held 26 July 2018 as a true and correct record. |
4 Strategic Planning and Policy Group
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4.2 Iwi / Hapū / Māori Relationship Agreements Status Report |
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Committee Resolution 2018/3 Moved: Cr Tania McInnes Seconded: Cr Kelly Stratford That the Governance and Strategic Relationships Committee receives the Iwi / Hapῡ / Māori Relationships Agreements Status Report. |
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Moved: Cr Tania McInnes Seconded: Cr Kelly Stratford That the Governance and Strategic Relationships Committee makes the following recommendation to Council: a) That Council agrees to enter into a Memorandum of Understanding with Te Rῡnanga O Whaingaroa. Moved: Cr Tania McInnes Seconded: Cr John Vujcich That Council agrees to engage directly between the Governance and Strategic Relationships Committee and the Te Runanga O Whaingaroa in the advancement of the draft Memorandum of Understanding The amendment became the substantive motion Committee Resolution 2018/4 Moved: Cr Tania McInnes Seconded: Cr John Vujcich That Council agrees to engage directly between the Governance and Strategic Relationships Committee and the Te Runanga O Whaingaroa in the advancement of the draft Memorandum of Understanding. |
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Committee Resolution 2018/5 Moved: Cr John Vujcich Seconded: Cr Kelly Stratford That the Committee approve the proposed change in scope to the Sustainable District Strategy Project. |
At 11:20 a.m., Mayor John Carter left the meeting. At 11:25 a.m., Mayor John Carter returned to the meeting.
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motion 2018/6 Moved: Cr Kelly Stratford Seconded: Cr Colin (Toss) Kitchen That the Committee approve the list of strategic stakeholders and partners as being strategically important to Council and request that staff commence the necessary planning to grow and strengthen the quality of these relationships. LOST Moved: Cr Tania McInnes Seconded: Cr Kelly Stratford That the Committee a) approve the initial list of strategic stakeholders and partners as being strategically important to Council b) delegate authority to the Chair and Cr John Vujcich to meet with staff to further discuss and add stakeholders and partners to the list c) request that an information only report comes back to the Committee The amendment became the substantive motion Resolution 2018/7 That the Committee a) approve the initial list of strategic stakeholders and partners as being strategically important to Council b) delegate authority to the Chair and Cr John Vujcich to meet with staff to further discuss and add stakeholders and partners to the list c) request that an information only report comes back to the Committee Against: Cr Ann Court |
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5.1 Elected Members’ Engagement in Meetings, Workshops, and Development Opportunities July - October 2018 |
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Committee Resolution 2018/8 Moved: Cr Tania McInnes Seconded: Cr Colin (Toss) Kitchen That the Governance and Strategic Relationships Committee: a) receive the report b) alterations be made to better reflect Councillors activities and reporting style |
RESOLUTION TO EXCLUDE THE PUBLIC
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That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The meeting closed at 12.25 pm.
The minutes of this meeting were confirmed at the Governance and Strategic Relationships Committee meeting held on 28 March 2018.
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CHAIRPERSON