Extraordinary Council Meeting Minutes

28 November 2018

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Banquet Room, Te Ahu, Kaitaia
ON Wednesday, 28 November 2018 AT 12.30 pm

PRESENT:                   Mayor John Carter (HWTM), Cr Tania McInnes (Deputy Mayor), Cr Ann Court, Cr Felicity Foy, Cr Colin (Toss) Kitchen, Cr Mate Radich, Cr John Vujcich, Cr Kelly Stratford, Terry Greening, Mike Edmonds, Adele Gardner

STAFF PRESENT:     Shaun Clarke (Chief Executive Officer), Samantha Edmonds (General Manager - Corporate Services), Andy Finch (General Manager- Infrastructure & Asset Management), Darrell Sargent (General Manager - Strategic Planning & Policy), Jaime Dyhrberg (Executive Officer), Glenn Rainham (Manager – Alliances), Kate Barnes (Governance Support Team Leader), Kim Hammond (Meetings Administrator), Maryn Ashby (Meetings Administrator)

1            Prayer

2            Apologies and Declarations of Interest

Resolution  2018/45

Moved:       Cr Colin (Toss) Kitchen

Seconded:  Mayor John Carter

That apologies from Cr Dave Hookway and Cr Sally Macauley be received and accepted.

Carried

3            Deputation

Nil

4            Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2018/46

Moved:       Mayor John Carter

Seconded:  Cr Tania McInnes

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
4.1 - Delivery of Council's Road Safety Education Programme from July 2018 to June 2021 by Far North REAP	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

5            Confirmation of Decisions and Information in Open Meeting

Resolution  2018/47

Moved:       Mayor John Carter

Seconded:  Cr Mate Radich

That Council

a) confirms that that information contained in the part of the meeting held with the public excluded will not be restated in public meeting

b) following decisions contained in the part of the meeting held with the public excluded are to be restated in public meeting

Item 4.1 DELIVERY OF COUNCILS ROAD SAFETY EDUCATION PROGRAMME FROM JULY 2018 TO JUNE 2021 BY FAR NORTH REAP

Resolution  2018/48

Moved:      Mayor John Carter

Seconded:          Cr Ann Court

That the Council:

a)    approves the direct appointment of Far North REAP to deliver the Far North District Council’s Road Safety Education Programme from July 2018 to December 2019

b)delegates to the Chief Executive Officer to sign the contract with Far North REAP and ensure KPIs are attached to the contract

c)    requests that Far North REAP report on progress against KPIs to the Infrastructure Network Committee every four months

d)requests the delivery of the Council road safety programme be reviewed before December 2019    

Carried

6            Meeting Close

The meeting closed at 12.51.

The minutes of this meeting were confirmed at the Council meeting held on 13 December 2018.

...................................................

CHAIRPERSON