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5 November 2018 |
MINUTES OF Far North District Council
Bay of Islands-Whangaroa Community Board
Meeting
HELD AT THE Maromaku Hall, Maromaku
School Road, Maromaku
ON Monday, 5 November 2018 AT 10:00 am
PRESENT: Chairperson Terry Greening, Member Lane Ayr, Member Bruce Mills, Member Martin Robinson, Member Rachel Smith, Member Belinda Ward, Member Manuwai Wells, Cr Kelly Stratford
IN ATTENDANCE:
STAFF PRESENT: Melissa Parlane (Team Leader - Infrastructure Planning); Rachael Pull (Specialist Planner - Urban Design), Alice Hosted (Policy Planner), Robert Willoughby (Community Development Advisor), Kim Hammond (Meetings Administrator)
1 Apologies and conflicts of Interest
Member Bruce Mills declared a conflict of interest in relation to item 8.9 – Item Left to Lie on the Table – Whangaroa Community Trust.
2 Public Forum
Bruce McKee spoke regarding item 8.10 – Item Left to Lie on the Table – Road Naming Report
3 Deputations
Nil
4 Speakers
10.18 am Mieke Ward representing Baysport Incorporated spoke regarding Item 8.6 – Application for Funding - Baysport Incorporated
10.34 am Ellen-noor Honing representing Dutch Community Group Bay of Islands spoke regarding Item 8.7 - Application for Funding – Dutch Community Group Bay of Islands
10.40 am Cathy Orevich representing Tukau Community Trust spoke regarding Item 8.8 - Application for Funding - Tukau Commuinity Trust
10.44 am Bruce Mills representing Whangaroa Community Trust spoke regarding Item 8.9 – Item Lef to Lie on the Table - Application for funding - Whangaroa Community Trust
10.47 am Antoinette Elizabeth representing Bledisloe Domain Committee spoke regarding a future application to be considered at the Community Board meeting on 10 December 2018
At 11:00 a.m., Cr Kelly Stratford left the meeting. At 11:03 a.m., Cr Kelly Stratford returned to the meeting.
5 Confirmation of Previous Minutes
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Resolution 2018/30 Moved: Member Bruce Mills Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board agree that the minutes of the meeting of the Bay of Islands-Whangaroa Community Board held 24 September 2018 be confirmed as a true and correct record. |
6 Infrastructure and Asset Management Group
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6.1 Item Left to Lie on the Table - Road Naming - Rivercrest Way Report |
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Resolution 2018/31 Moved: Member Belinda Ward Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board: a) Uplift the report “Road Naming – Rivercrest Way report” b) name a private road Rivercrest Way addressed at 227 Kerikeri Inlet Road, Kerikeri, as per map A2141308. The meeting was adjourned from 11.16 am to 11.28 am |
7 Strategic Planning and Policy Group
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7.1 Adoption of the Bay of Islands-Whangaroa Community Board Strategic Plan |
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Resolution 2018/32 Moved: Chairperson Terry Greening Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board: a) adopts the draft Bay of Islands-Whangaroa Community Board Strategic Plan with additions or adjustments as discussed b) agrees the following priorities be considered at an Annual Plan workshop for inclusion in the 2019/20 Annual Plan · Community Empowerment · Youth · Senior Citizens · Economic priorities · Community Pride · Safety · Facilities · Walkways and Cycle Way Development · Recreation and Waterways Development, and Further priorities |
At 11:43 a.m., Cr Kelly Stratford left the meeting. At 11:44 a.m., Cr Kelly Stratford returned to the meeting.
At 12:26 p.m., Chairperson Terry Greening left the meeting. At 12:28 p.m., Chairperson Terry Greening returned to the meeting.
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7.2 Kerikeri Domain Reserve Management Plan - Intention to notify |
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Resolution 2018/33 Moved: Chairperson Terry Greening Seconded: Member Belinda Ward That the Bay of Islands-Whangaroa Community Board accepts the draft intention to notify plan and supports this plan going to consultation. |
At 12:53 p.m., Member Bruce Mills left the meeting. At 12:55 p.m., Member Bruce Mills returned to the meeting.
The meeting was adjourned from 1.00 pm to 1.32 pm.
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7.3 Events Investment Funding Decisions for 2018/19 Financial Year |
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Resolution 2018/34 Moved: Chairperson Terry Greening Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board receive the report Events Investment Funding Decisions for 2018/19 Financial Year. |
8 Corporate Services Group
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Resolution 2018/35 Moved: Member Rachel Smith Seconded: Member Martin Robinson That the Bay of Islands-Whangaroa Community Board note the reports from the Chairperson Greening and Members Ward, Smith, Ayr and Mills. |
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8.2 Bay of Islands-Whangaroa Statement of Community Fund Account as at 30 September 2018 |
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Resolution 2018/36 Moved: Member Belinda Ward Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board: a) note the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 September 2018” b) approve as per the Strategic Plan 2018/2019 that $2,500 (plus GST if applicable) be allocated to the following groups for their 2018 Santa Parades i. Business Paihia Incorporated for the Paihia Christmas Parade on 07 December 2018 ii. Kaeo Christmas Parade Organising Committee for the Kaeo Christmas Parade on 08 December 2018 iii. Lions Club of Kerikeri for the Kerikeri Santa parade on 24 November 2018 iv. Kawakawa Santa Parade for the Kawakawa Santa Parade on 01 December 2018 c) approves that the above groups submit a copy of the quote/invoice for their Traffic Management costs for their 2018 Santa Parades and be reimbursed up to $2,500 each, to be paid out of the Board’s Community Fund |
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8.3 Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 30 September 2018 |
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Resolution 2018/37 Moved: Chairperson Terry Greening Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 30 September 2018. |
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Resolution 2018/38 Moved: Member Bruce Mills Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board note the Rural Travel Project Reports from: a) Bay of Islands Amateur Swim Club b) Bay of Islands College c) Kerikeri High School d) Moerewa Rugby Club e) Russell Soccer and Netball Association f) Russell Sports Club Incorporated |
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Resolution 2018/39 Moved: Member Martin Robinson Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board allocates funding in accordance with the recommendations received from Sport Northland as follows: a) Bay of Islands College $660.00 b) Bay of Islands Swimming Club $3,000.00 c) Kerikeri High School $2,556.00 d) Northwave Amateur Swim Club Incorporated $1,800.00 |
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Resolution 2018/40 Moved: Member Martin Robinson Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board approve the sum of $10,452 (plus GST if applicable) to be paid from the Board’s Community Fund account to Baysport Incorporated for the upgrade of the changing rooms - purchase and installation of a roller door, shower heads, washbasins, and seats, for the following reasons: i. Proud vibrant communities. |
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Resolution 2018/42 Moved: Member Rachel Smith Seconded: Member Manuwai Wells That the Bay of Islands-Whangaroa Community Board approve the sum of $5,400 (plus GST if applicable) to be paid from the Board’s Community Fund account to Tukau Community Fund for the purchase of goods for hampers and Christmas lunch: i. Proud vibrant communities. |
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8.9 Item Left to Lie on the Table - Application for Funding - Whangaroa Community Trust |
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Resolution 2018/43 Moved: Cr Kelly Stratford Seconded: Member Rachel Smith That the Bay of Islands-Whangaroa Community Board: a) Uplift the report ‘Application for funding – Whangaroa Community Trust’ b) approve the sum of $5,000 (plus GST if applicable) to be paid from the Board’s Community Fund account to Whangaroa Community Trust for rent at Kaeo Library and facilitator’s fees for the following reason: i) Proud vibrant communities c) notes that payment will not be made to the Whangaroa Community Trust until the outstanding project report for the playground and toilet block improvements has been submitted to the Community Board for approval. |
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Resolution 2018/44 Moved: Chairperson Terry Greening Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board: a) uplift the report “Road Naming Report” b) decline to name the Right of Way currently addressed as Doel Road, Aqua Bella Rise |
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Resolution 2018/45 Moved: Chairperson Terry Greening Seconded: Cr Kelly Stratford That the Bay of Islands-Whangaroa Community Board receive the following additional papers: a) Opposition to Proposed Name Change of Doel Road to Aqua Bella Road b) Baysport Budget Planned Maintenance 2018 c) Dutch Community Group Bay of Islands application and attachments |
The meeting closed at 2.40 pm.
The minutes of this meeting were confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 10 December 2018.
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CHAIRPERSON