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31 July 2018 |
MINUTES
OF Far North District Council
Infrastructure Network Committee Meeting
HELD AT THE Council Chamber, Memorial
Avenue, Kaikohe
ON Tuesday, 31 July 2018 AT 10.00 am
PRESENT: Cr Ann Court (Chairperson), Mayor John Carter (VC), Cr Felicity Foy (VC), Cr Dave Hookway, Cr Sally Macauley, Cr John Vujcich, Cr Kelly Stratford, Cr Mate Radich (VC), Terry Greening, Adele Gardner (VC) and Mike Edmonds
IN ATTENDANCE:
STAFF PRESENT: Shaun Clarke - Chief Executive Officer; Andy Finch - General Manager - Infrastructure and Asset Management; Richard Edmonds - Manager Communication; Glenn Rainham – Manager - Alliances; Jessica Crawford - Infrastructure Consents Planner; Mandy Wilson - Infrastructure Consent Planner; Jon Pheloung - Communications and Stakeholder Engagement Advisor; Simon Millichamp - Solid Waste Engineer; Tim Elliot - Team Leader - Road Safety; Kim Hammond – Meetings Administrator.
1 Apologies and Declarations of Interest
Nil
2 Deputation
Nil
3 Confirmation of Previous Minutes
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Resolution 2018/1 Moved: Cr Ann Court Seconded: Cr Kelly Stratford That the Infrastructure Network Committee confirm that the minutes of the meeting held 31 May 2018 are a true and correct record. |
4 Bay of Islands-Whangaroa Community Board
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Resolution 2018/2 Moved: Cr Ann Court Seconded: His Worship the Mayor That the Infrastructure Network Committee: a) Subject to S54 of the Reserves Act 1977 grants a lease on the Tauranga Bay Recreation Reserve being Lot 1 DP 69081 to the current lessee, Wupi Investments Ltd Council grants a lease on the freehold titles being Lot 1 DP 54531 and Lot 1 DP90523 to the current lessee, Wupi Investments Ltd The term of both leases shall be: Initial Term: 21 years Right of Renewal: One further term of 21 years b) Council authorises the General Manager Infrastructure & Asset Management to negotiate further terms and conditions for both leases which shall be on industry practise commercial terms, at market rent and in accordance with Council policy #5020 - Council-Owned Campgrounds |
5 Infrastructure and Asset Management Group
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Resolution 2018/3 Moved: Cr Ann Court Seconded: Cr John Vujcich A motion was moved that Council suspend standing orders: 3.8 – Rules of Debate. |
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Committee Resolution 2018/4 Moved: Cr Ann Court Seconded: Cr Kelly Stratford A motion was moved that Council resume standing orders. |
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Resolution 2018/5 RECOMMENDATION That subject to the identification of additional operational funding, the Infrastructure Network Committee: a) delegate authority to the General Manager of Infrastructure and Asset Management to negotiate a variation of contract with Northland Waste to provide a class 1 public refuse transfer station for the Waipapa/Kerikeri area, at an approximate cost of $14k per month until 2020 (the end of the current contract). b) delegate authority to the General Manager of Infrastructure and Asset Management to negotiate with Waste Management to vary the existing contract from providing a class 1 facility at Whitehills, to a class 2 facility to assist in funding the operation of a Waipapa refuse transfer station in partnership with Northland Waste. c) authorise staff undertake a review of the long term plan option to build a refuse transfer station at Waipapa to determine what facilities are required and whether to build or lease the facility. Moved: Cr Dave Hookway Seconded: Cr Kelly Stratford That subject to the identification of additional operational funding, the Infrastructure Network Committee: a) delegate authority to the General Manager of Infrastructure and Asset Management to negotiate a variation of contract with Northland Waste to provide a class 1 public refuse transfer station for the Waipapa/Kerikeri area, at an approximate cost of $14k per month until 2020 (the end of the current contract). b) authorise staff undertake a review of the Long Term Plan option to build a refuse Transfer Station at Waipapa to determine what facilities are required and whether to build or lease the facility Waipapa/Kerikeri. In Favour: Crs Ann Court, John Carter, Felicity Foy, Dave Hookway, Sally Macauley, John Vujcich, Kelly Stratford and Mate Radich Against: Nil carried 8/0 Resolution Moved: Cr Dave Hookway Seconded: Cr Kelly Stratford That subject to the identification of additional operational funding, the Infrastructure Network Committee: a) delegate authority to the General Manager of Infrastructure and Asset Management to negotiate a variation of contract with Northland Waste to provide a class 1 public refuse transfer station for the Waipapa/Kerikeri area, at an approximate cost of $14k per month until 2020 (the end of the current contract). b) authorise staff undertake a review of the Long Term Plan option to build a refuse Transfer Station at Waipapa to determine what facilities are required and whether to build or lease the facility Waipapa/Kerikeri. |
Notes – request Infrastructure and Asset Management staff provide an update at the next meeting, including the information requested from Councillors.
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Committee Resolution 2018/6 Moved: Cr Ann Court Seconded: His Worship the Mayor A motion was moved that Council suspend standing: 3.8 – Rules of Debate. |
Attendance: Terry Greening left the meeting at 11.08 am and rejoined the meeting at 11.09 am.
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Resolution 2018/7 Moved: Cr Ann Court Seconded: Cr Dave Hookway A motion was moved that Council resume standing orders. |
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Resolution 2018/8 Moved: Cr Felicity Foy Seconded: Cr John Carter RECOMMENDATION That Council: a) endorse the centralised sludge strategy outlined in the document Far North District Council Sludge Study – Stage 2 and 3 Report - Final b) authorise staff to develop a project to deliver the centralised sludge strategy, including a project plan, budget expenditure, and timeline c) authorise staff to commence engagement with Iwi and other stakeholders regarding the sludge strategy d) authorise staff to commence engagement with quarry owners and operators to confirm viability of former mine and quarry site e) request quarterly reports to the Infrastructure Network Committee regarding progress on the strategy Moved: Cr Felicity Foy Seconded: Cr John Carter That Council: a) endorse the centralised sludge strategy outlined in the document Far North District Council Sludge Study – Stage 2 and 3 Report - Final b) authorise staff to develop a project to deliver the centralised sludge strategy, including a project plan, budget expenditure, and timeline c) authorise staff to commence engagement with Iwi and other stakeholders regarding the sludge strategy d) authorise staff to commence engagement with quarry owners and operators to confirm viability of former mine and quarry site use and/or consideration of option of large land block purchase for viability of site use e) request quarterly progress reports to the Infrastructure Network Committee regarding progress on the strategy. f) request staff to capture and report on all the recommendations in the sludge management strategy
Resolution That Council: a) endorse the centralised sludge strategy outlined in the document Far North District Council Sludge Study – Stage 2 and 3 Report - Final b) authorise staff to develop a project to deliver the centralised sludge strategy, including a project plan, budget expenditure, and timeline c) authorise staff to commence engagement with Iwi and other stakeholders regarding the sludge strategy d) authorise staff to commence engagement with quarry owners and operators to confirm viability of former mine and quarry site use and/or consideration of option of large land block purchase for viability of site use e) request quarterly progress reports to the Infrastructure Network Committee regarding progress on the strategy. f) request staff to capture and report on all the information in the sludge management strategy. |
Note: The Infrastructure Network Committee request information be provided to the Committee on the Taipa Waste Water Treatment Plan project.
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Resolution 2018/9 Moved: Cr Ann Court Seconded: His Worship the Mayor That Council: a) notes the intention of the existing private water supplier, The Motor Camp, to discontinue the supply of potable water to a limited number of commercial users in Russell. b) approves the recommendation to encourage the properties impacted to identify their own alternative water supply which would include working as a collective with the Motor Camp operators as to alternative options. c) that the Infrastructure Network Committee recommend the CEO be authorised to engage an appropriate external resource to undertake the consultation and lead technical input into a community based solution. |
6 Information Reports
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Moved: Cr John Vujcich Seconded: Cr Ann Court This Report is noted. |
Note: Report to be brought back to the Infrastructure Network Committee on the possibility of connecting Ahipara to Kaitaia sewage.
7 Meeting Close
The meeting closed at 12.00 pm.
The minutes of this meeting were confirmed at the Infrastructure Network Committee meeting held on 27 September 2018.
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CHAIRPERSON